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Notice Summary

Title:
United Kingdom-Manchester: Legal Case Management System
Document Ref:
282713-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Manchester City Council
Date Published:
18 June 2019
Deadline Date:
15 July 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Council are looking to procure a fully integrated SaaS solution to effectively manage legal case work from inception through to completion. As a minimum the solution must include case management, workflow and notification, time recording, billing, document management, electronic court bundling, support and maintenance and reporting. The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition the solution must be able to integrate with web based mail and calendar providers and applications e.g. Google Mail and Office 365 without the use of third party email applications. Further details are set out in the procurement documents.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Manchester City Council

Room 320, Town Hall

Manchester

M60 2JR

UK

Contact person: Mr Robert Kelk

E-mail: r.kelk@manchester.gov.uk

NUTS: UKD3

Internet address(es)

Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.the-chest.org.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.the-chest.org.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC987 Legal Case Management System

Reference number: TC987

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Council are looking to procure a fully integrated SaaS solution to effectively manage legal case work from inception through to completion. As a minimum the solution must include case management, workflow and notification, time recording, billing, document management, electronic court bundling, support and maintenance and reporting. The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition the solution must be able to integrate with web based mail and calendar providers and applications e.g. Google Mail and Office 365 without the use of third party email applications. Further details are set out in the procurement documents.

II.1.5) Estimated total value

Value excluding VAT: 210 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72210000

72230000

72250000

72261000

72262000

72263000

72267000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Further details are set out in the procurement documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality (to include technical ability) / Weighting: 50

Quality criterion: Social Value / Weighting: 20

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 210 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Potential for up to 2 years extension.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As specified in the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/07/2019

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 15/07/2019

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The Council wishes to award a services contract to a legal case management provider. The appointed contractor shall be responsible for but not limited to the following; case management, workflow and notification, time recording, billing, document management, electronic court bundling, support and maintenance and reporting, over a 3-year period with the option to extend for a further 2 years thereafter. The overall cost of the service is estimated to be in the region of 210 000 GBP. This estimated value is for the 3-year initial term only and does not include the extension period. The extension period will be extra on top of this. Further information is set out in the supporting document.

The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition the solution must be able to integrate with web based mail and calendar providers and applications e.g. Google Mail and Office 365 without the use of third party email applications. Further details are set out in the procurement documents.

The Council is using the portal known as The Chest (http://www.the-chest.org.uk) where tenderers will need to register their details. Once registered, tenderers will be emailed along-in and password which will allow applicants to gain access to the tender documents. Tenderers will need to electronically submit the completed tender documentation by Monday 15.7.2019 11:00 a.m. Any clarification queries will also need to be submitted via The Chest website.

The successful tenderer(s) will be required to actively participate in the economic and social regeneration of the locality of the delivery of the contract. Selection and award criteria, specification requirements and contract performance conditions may relate to social and environmental considerations.

VI.4) Procedures for review

VI.4.1) Review body

N/a

N/a

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5) Date of dispatch of this notice

14/06/2019

Current Notes