II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
The University is looking for a partner to supply predominantly desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.
(a) the main supply agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers;
(b) the whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy;
(c) the winning supplier will be required to integrate with the newly implemented ITSM tool by Axios. Whilst the exact specifics of this are yet to be determined, suppliers are expected to understand that this is a fundamental element of the successful delivery of the service to users. This is further explored in the relevant sections of the tender;
(d) the University is looking to extract value for money from this agreement. One key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.
The contract term is a 3+2 year arrangement.
Contract value, based on previous year’s spend and anticipated future spend, considering the upcoming Windows 10 upgrade project, is estimated to be between 1 500 000 GBP and 4 000 000 GBP per annum. This equates to a total contract value of between 4 500 000 GBP and 20 000 000 GBP over the maximum term of 5 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract will be retendered on expiration. This will be in 3 or 5 years, depending on whether the extension period has been taken.
Should the contract be terminated within the initial term, for whatever reason, then the renewal will be advertised at that appropriate time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: