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  • Notice Summary
    United Kingdom-Exeter: Device Procurement
    281836-2019
    University of Exeter
    18 June 2019
    15 July 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    The University is looking for a partner to supply desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.The agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.The University is looking to extract value for money from this agreement. 1 key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    University of Exeter

    RC000653

    Northcote House

    Exeter

    EX4 4QH

    UK

    Contact person: Peter Fletcher

    Telephone: +44 1392661000

    E-mail: p.w.fletcher@exeter.ac.uk

    NUTS: UKK4

    Internet address(es)

    Main address: http://www.exeter.ac.uk

    Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28901&B=EXETER


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28901&B=EXETER


    Tenders or requests to participate must be sent to the abovementioned address


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Education

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Device Procurement

    Reference number: UOE/2019/020/PF

    II.1.2) Main CPV code

    30200000

     

    II.1.3) Type of contract

    Supplies

    II.1.4) Short description

    The University is looking for a partner to supply desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.

    The agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.

    The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.

    The University is looking to extract value for money from this agreement. 1 key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

    II.1.5) Estimated total value

    Value excluding VAT: 20 000 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)

    30210000

    30213000

    30213100

    30213200

    30213300

    30214000

    30230000

    30231000

    30236000

    30237000

    30237200

    30237300

    30237410

    30237460

    II.2.3) Place of performance

    NUTS code:

    UKK4

    II.2.4) Description of the procurement

    The University is looking for a partner to supply predominantly desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.

    UoE's Requirements:

    (a) the main supply agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers;

    (b) the whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy;

    (c) the winning supplier will be required to integrate with the newly implemented ITSM tool by Axios. Whilst the exact specifics of this are yet to be determined, suppliers are expected to understand that this is a fundamental element of the successful delivery of the service to users. This is further explored in the relevant sections of the tender;

    (d) the University is looking to extract value for money from this agreement. One key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

    Contract term:

    The contract term is a 3+2 year arrangement.

    Contract value:

    Contract value, based on previous year’s spend and anticipated future spend, considering the upcoming Windows 10 upgrade project, is estimated to be between 1 500 000 GBP and 4 000 000 GBP per annum. This equates to a total contract value of between 4 500 000 GBP and 20 000 000 GBP over the maximum term of 5 years.

    II.2.5) Award criteria

    Price is not the only award criterion and all criteria are stated only in the procurement documents

    II.2.6) Estimated value

    Value excluding VAT: 20 000 000.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 36

    This contract is subject to renewal: Yes

    Description of renewals:

    Contract will be retendered on expiration. This will be in 3 or 5 years, depending on whether the extension period has been taken.

    Should the contract be terminated within the initial term, for whatever reason, then the renewal will be advertised at that appropriate time.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.12) Information about electronic catalogues

    Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: Yes

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

    List and brief description of conditions:

    See tender docs.

    III.1.2) Economic and financial standing

    Selection criteria as stated in the procurement documents


    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents


    III.2) Conditions related to the contract

    III.2.2) Contract performance conditions

    See tender docs.

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 15/07/2019

    Local time: 12:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 6 (from the date stated for receipt of tender)

    IV.2.7) Conditions for opening of tenders

    Date: 15/07/2019

    Local time: 12:00

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: Yes

    Estimated timing for further notices to be published:

    3-5 years.

    VI.2) Information about electronic workflows

    Electronic ordering will be used

    Electronic invoicing will be accepted

    Electronic payment will be used

    VI.3) Additional information

    See tender docs.

    VI.4) Procedures for review

    VI.4.1) Review body

    Royal Court of Justice

    Strand

    London

    WC2A 2LL

    UK

    Telephone: +44 2079476000

    VI.5) Date of dispatch of this notice

    15/06/2019