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Notice Summary

Title:
United Kingdom-Exeter: Device Procurement
Document Ref:
281836-2019
Document Type:
Contract Notice - Open Procedure
Published By:
University of Exeter
Date Published:
18 June 2019
Deadline Date:
15 July 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The University is looking for a partner to supply desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.The agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.The University is looking to extract value for money from this agreement. 1 key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

University of Exeter

RC000653

Northcote House

Exeter

EX4 4QH

UK

Contact person: Peter Fletcher

Telephone: +44 1392661000

E-mail: p.w.fletcher@exeter.ac.uk

NUTS: UKK4

Internet address(es)

Main address: http://www.exeter.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28901&B=EXETER


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28901&B=EXETER


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Device Procurement

Reference number: UOE/2019/020/PF

II.1.2) Main CPV code

30200000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The University is looking for a partner to supply desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.

The agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.

The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.

The University is looking to extract value for money from this agreement. 1 key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

II.1.5) Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

30210000

30213000

30213100

30213200

30213300

30214000

30230000

30231000

30236000

30237000

30237200

30237300

30237410

30237460

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

The University is looking for a partner to supply predominantly desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.

UoE's Requirements:

(a) the main supply agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers;

(b) the whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy;

(c) the winning supplier will be required to integrate with the newly implemented ITSM tool by Axios. Whilst the exact specifics of this are yet to be determined, suppliers are expected to understand that this is a fundamental element of the successful delivery of the service to users. This is further explored in the relevant sections of the tender;

(d) the University is looking to extract value for money from this agreement. One key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.

Contract term:

The contract term is a 3+2 year arrangement.

Contract value:

Contract value, based on previous year’s spend and anticipated future spend, considering the upcoming Windows 10 upgrade project, is estimated to be between 1 500 000 GBP and 4 000 000 GBP per annum. This equates to a total contract value of between 4 500 000 GBP and 20 000 000 GBP over the maximum term of 5 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Contract will be retendered on expiration. This will be in 3 or 5 years, depending on whether the extension period has been taken.

Should the contract be terminated within the initial term, for whatever reason, then the renewal will be advertised at that appropriate time.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender docs.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See tender docs.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/07/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 15/07/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

3-5 years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

See tender docs.

VI.4) Procedures for review

VI.4.1) Review body

Royal Court of Justice

Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.5) Date of dispatch of this notice

15/06/2019

Current Notes