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Notice Summary

Title:
UK-London: Provision of Services of Surgical Database (OPEN EARLY ENGAGEMENT)
Document Ref:
GB003ZM297817
Document Type:
Contract Notice - Other
Published By:
Royal Free London NHS Foundation Trust
Date Published:
03 June 2019
Deadline Date:
04 July 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Surgical Services requirement at the Royal Free London NHS Foundation Trust has grown in the last decade and a bespoke database created in house is no longer sustainable. As a result, a replacement is being sought, and suppliers are invited to respond to this notice. THE SYSTEM CHARACTERISTICS TO INCLUDE: • Support for sensitive clinical information and supports ICD-10. • Role based access for minimum 20 concurrent users from mobile devices and web browsers with support for SSO. • Compliance with applicable standards for audit purposes and information governance. • Supports bi-directional connection with 3rd party systems (PAS, RIS, Anaesthesia etc). • Full audit of access to the system. • Secure cloud hosted with support for remote access. Minimum 20 concurrent users. SCOPE OF SERVICES • Auto-populate patient clinical record from data received from the trust PAS on an hourly basis, including diagnostic and procedure codes. • Automatically create discharge summaries and OPD appointment letters. • Has facility to create online operation notes that automatically populate procedure fields and permit creation and storage of drawings. • Ability to create datasets for clinical trials. • Ability to export data to Excel, SPSS. • Ability to generate ad hoc reports via an interactive tool. • A facility to report to all relevant national registries such as the National Flap Registry and provision for future extensions to report to other registries. • Presents information from the Anaesthesia database including the entries made by nursing staff in the Trust PAS (Cerner). At the very minimum, it should include the pre-operative information. • Ability to communicate and upload procedures to National Vascular Registry. • Communicates with LoRETA Database and includes equivalent fields. • Has MDT storage and linkage capability. • Uploads radiation doses for patients from CRIS/PACS. IPR • The Trust will provide expertise and an existing database to facilitate the development. The Trust in return requires the successful bidder to provide a route to shared equity in recognition of this collateral. Please note that bidders are required to be available for a webinar/WebEx on 27th June 2019 at 09:00am. Note that this event is being managed on the Due North Portal http://www.lppsourcing.org. Please only express your interest to attend via the Due North messaging system. The details of the event will then be shared with you.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

Royal Free London NHS Foundation Trust
N/A
London UK
Thalia Southgate N/A
rf.ppstenders@nhs.net N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Services of Surgical Database (OPEN EARLY ENGAGEMENT)

2.2

Description of the goods or services required

The Surgical Services requirement at the Royal Free London NHS Foundation Trust has grown in the last decade and a bespoke database created in house is no longer sustainable. As a result, a replacement is being sought, and suppliers are invited to respond to this notice.

THE SYSTEM CHARACTERISTICS TO INCLUDE:

• Support for sensitive clinical information and supports ICD-10.

• Role based access for minimum 20 concurrent users from mobile devices and web browsers with support for SSO.

• Compliance with applicable standards for audit purposes and information governance.

• Supports bi-directional connection with 3rd party systems (PAS, RIS, Anaesthesia etc).

• Full audit of access to the system.

• Secure cloud hosted with support for remote access. Minimum 20 concurrent users.

SCOPE OF SERVICES

• Auto-populate patient clinical record from data received from the trust PAS on an hourly basis, including diagnostic and

procedure codes.

• Automatically create discharge summaries and OPD appointment letters.

• Has facility to create online operation notes that automatically populate procedure fields and permit creation and storage of

drawings.

• Ability to create datasets for clinical trials.

• Ability to export data to Excel, SPSS.

• Ability to generate ad hoc reports via an interactive tool.

• A facility to report to all relevant national registries such as the National Flap Registry and provision for future extensions to

report to other registries.

• Presents information from the Anaesthesia database including the entries made by nursing staff in the Trust PAS (Cerner). At

the very minimum, it should include the pre-operative information.

• Ability to communicate and upload procedures to National Vascular Registry.

• Communicates with LoRETA Database and includes equivalent fields.

• Has MDT storage and linkage capability.

• Uploads radiation doses for patients from CRIS/PACS.

IPR

• The Trust will provide expertise and an existing database to facilitate the development. The Trust in return requires the

successful bidder to provide a route to shared equity in recognition of this collateral.

Please note that bidders are required to be available for a webinar/WebEx on 27th June 2019 at 09:00am.

Note that this event is being managed on the Due North Portal http://www.lppsourcing.org. Please only express your interest to attend via the Due North messaging system. The details of the event will then be shared with you.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Location of contract London

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

n/a

4.3

Time Limits

   04-07-2019  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://www.contractsfinder.service.gov.uk/Notice/95d21e69-837d-4efa-841a-f6b2dfacf019?p=@FQxUlRRPT0=NjJNT08=U

Closing date 04 July 2019

(MT Ref:297817)

5.2

Additional Documentation

5.3

Publication date of this notice

 31-05-2019

Current Notes