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  • Notice Summary
    United Kingdom-Edinburgh: Cleaning products
    246409-2019
    The Common Services Agency (More Commonly Known as NHS National Services Scotlan
    28 May 2019
    10 July 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division Procurement, Commissioning and Facilities is undertaking this procurement for supply of Cleaning Products to the National Distribution Centre, Larkhall ML9 2QX on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”) where applicable.Main Products are as follows:— Lot 1: Cleaning consumables,— Lot 2: Cleaning equipment,— Lot 3: Disinfectant products.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    The Common Services Agency (More Commonly Known as NHS National Services Scotland) (“the Authority”)

    Gyle Square (NSS Head Office), 1 South Gyle Crescent

    Edinburgh

    EH12 9EB

    UK

    Contact person: Iain Main — NDC Category Manager

    Telephone: +44 1698794546

    E-mail: NSS.pcfndccategory@nhs.net

    NUTS: UKM

    Internet address(es)

    Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

    Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

    I.2) Joint procurement

    The contract is awarded by a central purchasing body

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    https://www.publictendersscotland.publiccontractsscotland.gov.uk


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    https://www.publictendersscotland.publiccontractsscotland.gov.uk


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Health

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Cleaning Products

    Reference number: NP713/19

    II.1.2) Main CPV code

    39830000

     

    II.1.3) Type of contract

    Supplies

    II.1.4) Short description

    The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division Procurement, Commissioning and Facilities is undertaking this procurement for supply of Cleaning Products to the National Distribution Centre, Larkhall ML9 2QX on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”) where applicable.

    Main Products are as follows:

    — Lot 1: Cleaning consumables,

    — Lot 2: Cleaning equipment,

    — Lot 3: Disinfectant products.

    II.1.5) Estimated total value

    Value excluding VAT: 2 848 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: Yes

    Tenders may be submitted for all lots

    II.2) Description

    Lot No: 1

    II.2.1) Title

    Cleaning Consumables

    II.2.2) Additional CPV code(s)

    39830000

    II.2.3) Place of performance

    NUTS code:

    UKM


    Main site or place of performance:

    All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

    II.2.4) Description of the procurement

    The supply of Cleaning Consumables:

    Cleaning Consumables, including detergents, laundry chemicals and dish washing products.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Technical Support / Weighting: 10

    Price / Weighting:  90

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 24

    This contract is subject to renewal: Yes

    Description of renewals:

    The framework will be awarded with 2 x 12-month extension options.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.12) Information about electronic catalogues

    Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

    Lot No: 2

    II.2.1) Title

    Cleaning Equipment

    II.2.2) Additional CPV code(s)

    39830000

    II.2.3) Place of performance

    NUTS code:

    UKM


    Main site or place of performance:

    All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

    II.2.4) Description of the procurement

    The supply of Cleaning Equipment:

    Supply of mop heads, handles and buckets.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Technical Support / Weighting: 10

    Price / Weighting:  90

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 24

    This contract is subject to renewal: Yes

    Description of renewals:

    The framework will be awarded with 2 x 12-month extension options.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

    Lot No: 3

    II.2.1) Title

    Disinfectant Products

    II.2.2) Additional CPV code(s)

    39830000

    II.2.3) Place of performance

    NUTS code:

    UKM


    Main site or place of performance:

    All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority)

    II.2.4) Description of the procurement

    The supply of Disinfectant Products:

    For disinfection use within the acute hospital environment.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Training & Support / Weighting: 20

    Price / Weighting:  80

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 24

    This contract is subject to renewal: Yes

    Description of renewals:

    The framework will be awarded with 2 x 12-month extension options.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

    List and brief description of conditions:

    Economic Operators may be excluded from this competition if they are in breach of any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015

    III.1.2) Economic and financial standing

    List and brief description of selection criteria:

    (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate in respect of the activities which similar type to the subject matter of the notice;

    (2) All candidates will be required to provide statement of accounts or extracts relating to their business. See contract/tender documentation which incorporates the requirements of the ESPD (Scotland) and the financial period of reporting is the previous 3 financial years.


    Minimum level(s) of standards required:

    Indicative (and where applicable):-

    Possession of BS ISO 9001 or equivalent Quality Management System standard.

    Confirmation that tendered Products comply with COSHH (Control of Substances Hazardous to Health) Regulation where applicable.

    Confirmation that tendered Products comply with the NHS Health Protection Scotland National Colour Coding Scheme for Hospital Cleaning Materials and Equipment Policy.

    Possession of REACH (EC1907/2006) accreditation.

    Possession of BS EN 1276 accreditation.

    Possession of BS EN 13704 accreditation.

    Possession of BS EN 13697 accreditation.

    Lot/Batch traceability of tendered Products.

    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents


    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.3) Information about a framework agreement or a dynamic purchasing system

    The procurement involves the establishment of a framework agreement with several operators.

    Envisaged maximum number of participants to the framework agreement: 9

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.1) Previous publication concerning this procedure

    Notice number in the OJ S:

    2019/S 053-121271

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 10/07/2019

    Local time: 12:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Tender must be valid until: 10/10/2019

    IV.2.7) Conditions for opening of tenders

    Date: 10/07/2019

    Local time: 12:00

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.2) Information about electronic workflows

    Electronic ordering will be used

    Electronic payment will be used

    VI.3) Additional information

    If you require any additional information regarding the proposed procurement contact:

    Kenneth Wark.

    NDC Supplier Coordinator.

    Tel: 01698 794546

    E-mail: kenneth.wark@nhs.net/nss.pcfndccategory@nhs.net

    Important: Please ensure that both mailboxes listed are used when submitting email correspondence.

    The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

    The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

    (SC Ref:582992).

    VI.4) Procedures for review

    VI.4.1) Review body

    The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)

    Gyle Square (NSS Head Office), 1 South Gyle Crescent

    Edinburgh

    EH12 9EB

    UK

    Telephone: +44 1698794410

    Internet address(es)

    URL: http://www.nhsscotlandprocurement.scot.nhs.uk/

    VI.4.3) Review procedure

    Precise information on deadline(s) for review procedures:

    The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that maybe awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

    VI.5) Date of dispatch of this notice

    23/05/2019