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Notice Summary

Title:
United Kingdom-Sheffield: Car Park Operator and Permit Solution Provider
Document Ref:
235022-2019
Document Type:
Contract Notice - Open Procedure
Published By:
The University of Sheffield
Date Published:
21 May 2019
Deadline Date:
18 June 2019
Document Source:
OJEU Tender
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The University is requires a British Parking Association or IPC Approved Operator to provide permit systems, enforcement solutions, back office services and debt collection for its permits and car parking stock. Responses will only be accepted from British Parking Association or IPC Approved Operators.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The University of Sheffield

Procurement Office, The Arts Tower, Western Bank

Sheffield

S10 2TN

UK

Telephone: +44 1142224204

E-mail: james.rainbow@sheffield.ac.uk

NUTS: UKE32

Internet address(es)

Main address: https://in-tendhost.co.uk/sheffield/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/Sheffield


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/Sheffield


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/Sheffield


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

2267/JR Car Park Operator and Permit Solution Provider

Reference number: 2267/JR

II.1.2) Main CPV code

98351110

 

II.1.3) Type of contract

Services

II.1.4) Short description

The University is requires a British Parking Association or IPC Approved Operator to provide permit systems, enforcement solutions, back office services and debt collection for its permits and car parking stock. Responses will only be accepted from British Parking Association or IPC Approved Operators.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKE32

Main site or place of performance:

University of Sheffield.

II.2.4) Description of the procurement

The University is seeking a British Parking Association or IPC Approved Operator to provide permit systems, enforcement solutions, back office services and debt collection for all of its permits and car parking stock. It is highly desirable this includes:

— provide a software system that can efficiently manage the permit requirements outlined above,

— clear definition of application stages and ability to manage all associated correspondence,

— enable online visitor parking management,

— handle payments for parking, e.g. pay by phone, app, etc.,

— the permit software system must have the functionality to extract and manipulate data and reports as required,

— email permit holders with scheduled and one off messages,

— live link from notices/enforcement to permit system and vice versa to enable real time information to be available,

— provide online facilities for customers to pay or appeal against PCN’s and see evidence pack,

— allow policy driven decisions on which PCN’s should be upheld or cancelled following appeal,

— make enquiries to the DVLA to provide vehicle keeper information and pursue any unpaid PCN’s,

— where necessary, provide information to present to independent adjudicator,

— where necessary, provide information and support to take matters to the appropriate Court to recover debt, though use of debt recovery agencies if necessary,

— provision of all appropriate signage in all car parks to ensure compliance with BPA/IPC AoS and DVLA regulations. Signage should be of a dibond material or similar. Correx (or similar) would not be accepted. Signage must also be in line with University corporate identity, as such the design on the sign will need to be agreed with the University. -Suitable equipment to manage the above.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The contract is expected to commence in July 2019 for a period of mobilisation and is anticipated to be effective and in operation from 31.10.2019 initially for a period of 3 years. There is a further possibility of 2 x 1 year extension periods. The contract is therefore on a 3 + 1 + 1 year basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Responses will only be accepted from British Parking Association or IPC Approved Operators.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/06/2019

Local time: 12:00

Place:

University of Sheffield.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

5 years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

University of Sheffield

Western Bank

Sheffield

S10 2TN

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

17/05/2019

Current Notes