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Notice Summary

Title:
United Kingdom-London: Electronic Health Record (EHR) System
Document Ref:
222672-2019
Document Type:
Contract Notice - Competitive Dialogue
Published By:
Guy's and St Thomas' NHS Foundation Trust
Date Published:
14 May 2019
Deadline Date:
10 June 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust, with the option to subsequently scale up and include King’s College Hospital NHS Foundation Trust and/or Royal Brompton and Harefield NHS Foundation Trust on the same instance during the term of the agreement.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Guy's and St Thomas' NHS Foundation Trust

SmartTogether Procurement Shared Service, 9th Floor, Borough Wing, Guy's Hospital, Great Maze Pond

London

SE1 9RT

UK

Contact person: David Lawson

Telephone: +44 2071887188

E-mail: david.lawson@gstt.nhs.uk

NUTS: UKI

Internet address(es)

Main address: https://www.guysandstthomas.nhs.uk/Home.aspx

Address of the buyer profile: http://guysandstthomas.g2b.info/index.htm

I.1) Name and addresses

King's College Hospital NHS Foundation Trust

Denmark Hill, Brixton

London

SE5 9RS

UK

Contact person: Daniel Tagg

E-mail: daniel.tagg@nhs.net

NUTS: UKI

Internet address(es)

Main address: https://www.kch.nhs.uk/

I.1) Name and addresses

Royal Brompton and Harefield NHS Foundation Trust

Royal Brompton Hospital, Syndey Street

London

SW3 6NP

UK

Contact person: Chris Japhtha

E-mail: c.japhtha@rbht.nhs.uk

NUTS: UKI

Internet address(es)

Main address: http://www.rbht.nhs.uk

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.delta-esourcing.com/tenders/UK-UK-London:-Clinical-information-system./5U3J667862


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Electronic Health Record (EHR) System

Reference number: ST17-PO52

II.1.2) Main CPV code

48814400

 

II.1.3) Type of contract

Services

II.1.4) Short description

Enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust, with the option to subsequently scale up and include King’s College Hospital NHS Foundation Trust and/or Royal Brompton and Harefield NHS Foundation Trust on the same instance during the term of the agreement.

II.1.5) Estimated total value

Value excluding VAT: 175 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKI

Main site or place of performance:

LONDON.

II.2.4) Description of the procurement

The purpose of this procurement is to implement a enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust (estimated user base 16 000), with the option to subsequently scale up the system solution to include King’s College Hospital NHS Foundation Trust (estimated user base 15 000) and/or Royal Brompton and Harefield NHS Foundation Trust (estimated user base 4 000) during the term of the agreement. The main contracting arrangements will also need to include GP direct access to the EHR solution for the local Clinical Commissioning Groups linked to the Contracting Authorities.

The Contracting Authorities application portfolio consists of disparate number of clinical systems that are used to track a patient through their care pathway. Individually, these systems are well-established and used by staff as the primary application for their purpose. However, collectively the core applications provide differing capabilities in support of the day-to-day clinical and operational processes, which results in data not being integrated and managed as a single dataset. This requires effort and cost to integrate views of data from different sources, additional time to view ‘longitudinal’ data about a patient through several applications, and in some cases manual re-entry by front line clinical staff of data captured elsewhere. For further information relating to this tender opportunity, bidders must access the full documentation set within the Delta Tenderbox. Please follow the instructions within this notice.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 175 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: Yes

Description of renewals:

Option to extend the contract for a further 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Criteria detailed in the Supplier Selection Questionnaire (SSQ) available from the Delta Tender Box.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/5U3J667862

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/06/2019

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/07/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

1) Optional call off items: in addition to the required core and specialist functionality (refer to information pack) the solution should be capable of extension to provide functionality currently provided by other specialist systems or new functionality. As the contracts for existing systems expire, GSTT may seek to incorporate their functionality into the core electronic health and care record solution rather than replace them directly with new standalone systems. GSTT wish to explore in the procurement process the potential optional replacement of the following: NICU; maternity; children’s universal services; dental; ophthalmology; sexual health; population health. Optional call-off items are defined as applications/modules that at this stage the Trust does not believe it will purchase and implement, but wishes to reserve the right to do so. These applications/modules do not have to be part of the single platform but do need to integrate with it. Bidders should be aware that the optional call-off functional areas are not anticipated as being available at contract signature, however the Trust may want to call these off during the lifetime of the contract.

2) An information pack providing further information is available to bidders on completion and submission of an Non-Disclosure Agreement (NDA) via Delta e-Sourcing.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Clinical-information-system./5U3J667862

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/5U3J667862

GO Reference: GO-201959-PRO-14875512

VI.4) Procedures for review

VI.4.1) Review body

Guy's and St Thomas' NHS Foundation Trust

SmartTogether Procurement Shared Service, 9th Floor, Borough Wing, Guy's Hospital, Great Maze Pond

London

SE1 9RT

UK

Telephone: +44 2071887188

VI.5) Date of dispatch of this notice

09/05/2019

Current Notes