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  • Notice Summary
    United Kingdom-London: Electronic Health Record (EHR) System
    222672-2019
    Guy's and St Thomas' NHS Foundation Trust
    14 May 2019
    10 June 2019
    Contract Notice - Competitive Dialogue
  • Notice Abstract

    Enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust, with the option to subsequently scale up and include King’s College Hospital NHS Foundation Trust and/or Royal Brompton and Harefield NHS Foundation Trust on the same instance during the term of the agreement.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    Guy's and St Thomas' NHS Foundation Trust

    SmartTogether Procurement Shared Service, 9th Floor, Borough Wing, Guy's Hospital, Great Maze Pond

    London

    SE1 9RT

    UK

    Contact person: David Lawson

    Telephone: +44 2071887188

    E-mail: david.lawson@gstt.nhs.uk

    NUTS: UKI

    Internet address(es)

    Main address: https://www.guysandstthomas.nhs.uk/Home.aspx

    Address of the buyer profile: http://guysandstthomas.g2b.info/index.htm

    I.1) Name and addresses

    King's College Hospital NHS Foundation Trust

    Denmark Hill, Brixton

    London

    SE5 9RS

    UK

    Contact person: Daniel Tagg

    E-mail: daniel.tagg@nhs.net

    NUTS: UKI

    Internet address(es)

    Main address: https://www.kch.nhs.uk/

    I.1) Name and addresses

    Royal Brompton and Harefield NHS Foundation Trust

    Royal Brompton Hospital, Syndey Street

    London

    SW3 6NP

    UK

    Contact person: Chris Japhtha

    E-mail: c.japhtha@rbht.nhs.uk

    NUTS: UKI

    Internet address(es)

    Main address: http://www.rbht.nhs.uk

    I.2) Joint procurement

    The contract involves joint procurement

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    http://www.delta-esourcing.com/tenders/UK-UK-London:-Clinical-information-system./5U3J667862


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent to the abovementioned address


    I.4) Type of the contracting authority

    Ministry or any other national or federal authority, including their regional or local subdivisions

    I.5) Main activity

    Health

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Electronic Health Record (EHR) System

    Reference number: ST17-PO52

    II.1.2) Main CPV code

    48814400

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    Enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust, with the option to subsequently scale up and include King’s College Hospital NHS Foundation Trust and/or Royal Brompton and Harefield NHS Foundation Trust on the same instance during the term of the agreement.

    II.1.5) Estimated total value

    Value excluding VAT: 175 000 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.3) Place of performance

    NUTS code:

    UKI


    Main site or place of performance:

    LONDON.

    II.2.4) Description of the procurement

    The purpose of this procurement is to implement a enterprise-wide single Electronic Health Record solution for Guy’s and St Thomas’ NHS Foundation Trust (estimated user base 16 000), with the option to subsequently scale up the system solution to include King’s College Hospital NHS Foundation Trust (estimated user base 15 000) and/or Royal Brompton and Harefield NHS Foundation Trust (estimated user base 4 000) during the term of the agreement. The main contracting arrangements will also need to include GP direct access to the EHR solution for the local Clinical Commissioning Groups linked to the Contracting Authorities.

    The Contracting Authorities application portfolio consists of disparate number of clinical systems that are used to track a patient through their care pathway. Individually, these systems are well-established and used by staff as the primary application for their purpose. However, collectively the core applications provide differing capabilities in support of the day-to-day clinical and operational processes, which results in data not being integrated and managed as a single dataset. This requires effort and cost to integrate views of data from different sources, additional time to view ‘longitudinal’ data about a patient through several applications, and in some cases manual re-entry by front line clinical staff of data captured elsewhere. For further information relating to this tender opportunity, bidders must access the full documentation set within the Delta Tenderbox. Please follow the instructions within this notice.

    II.2.5) Award criteria

    Price is not the only award criterion and all criteria are stated only in the procurement documents

    II.2.6) Estimated value

    Value excluding VAT: 175 000 000.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 120

    This contract is subject to renewal: Yes

    Description of renewals:

    Option to extend the contract for a further 60 months.

    II.2.9) Information about the limits on the number of candidates to be invited

    Envisaged minimum number: 3

    Objective criteria for choosing the limited number of candidates:

    Criteria detailed in the Supplier Selection Questionnaire (SSQ) available from the Delta Tender Box.

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/5U3J667862

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.2) Economic and financial standing

    Selection criteria as stated in the procurement documents


    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents


    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Competitive dialogue

    IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 10/06/2019

    Local time: 17:00

    IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

    Date: 10/07/2019

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 9 (from the date stated for receipt of tender)

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.3) Additional information

    1) Optional call off items: in addition to the required core and specialist functionality (refer to information pack) the solution should be capable of extension to provide functionality currently provided by other specialist systems or new functionality. As the contracts for existing systems expire, GSTT may seek to incorporate their functionality into the core electronic health and care record solution rather than replace them directly with new standalone systems. GSTT wish to explore in the procurement process the potential optional replacement of the following: NICU; maternity; children’s universal services; dental; ophthalmology; sexual health; population health. Optional call-off items are defined as applications/modules that at this stage the Trust does not believe it will purchase and implement, but wishes to reserve the right to do so. These applications/modules do not have to be part of the single platform but do need to integrate with it. Bidders should be aware that the optional call-off functional areas are not anticipated as being available at contract signature, however the Trust may want to call these off during the lifetime of the contract.

    2) An information pack providing further information is available to bidders on completion and submission of an Non-Disclosure Agreement (NDA) via Delta e-Sourcing.

    For more information about this opportunity, please visit the Delta eSourcing portal at:

    https://www.delta-esourcing.com/tenders/UK-UK-London:-Clinical-information-system./5U3J667862

    To respond to this opportunity, please click here:

    https://www.delta-esourcing.com/respond/5U3J667862

    GO Reference: GO-201959-PRO-14875512

    VI.4) Procedures for review

    VI.4.1) Review body

    Guy's and St Thomas' NHS Foundation Trust

    SmartTogether Procurement Shared Service, 9th Floor, Borough Wing, Guy's Hospital, Great Maze Pond

    London

    SE1 9RT

    UK

    Telephone: +44 2071887188

    VI.5) Date of dispatch of this notice

    09/05/2019