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Notice Summary

United Kingdom-Edinburgh: Electronic Monitoring of Individuals
219527-2019
Scottish Government
13 May 2019
15 July 2019
Contract Notice - Open Procedure
No

Notice Abstract

Provision of a service for remote electronic monitoring of Individuals through the Criminal Justice or Children’s Hearing Systems.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Government

Victoria Quay, Leith

Edinburgh

EH6 6QQ

UK

Telephone: +44 1312447556

E-mail: scottish_government_procurement@gov.scot

NUTS: UKM

Internet address(es)

Main address: http://www.scotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Electronic Monitoring of Individuals through the Criminal Justice or Children’s Hearing Systems

Reference number: CASE/386546

II.1.2) Main CPV code

75231200

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of a service for remote electronic monitoring of Individuals through the Criminal Justice or Children’s Hearing Systems.

II.1.5) Estimated total value

Value excluding VAT: 42 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Scotland.

II.2.4) Description of the procurement

Electronic monitoring is a versatile and well-established feature of the criminal justice system in Scotland. First piloted in Scotland in 1998 and rolled-out nationally in 2002 electronic monitoring is used to monitor a number of different community disposals as well as being included as a licence condition on release from prison.

The Scottish Ministers are seeking to establish a managed service contract for electronic monitoring to support the Criminal and Youth Justice Systems in Scotland. Electronic Monitoring, also called “tagging” allows justice personnel to quickly and easily confirm that a monitored person is at a specified location when they are required to be present or away from a location that they are not allowed to be present at. When a Monitored Person is placed in an electronic monitoring programme, a tamper resistant electronic device is attached to their person. The device transmits an electronic signal indicating whether the monitored person has had any unauthorised absences, attendance at restricted locations or has tampered with the device.

The service provider will be responsible for the installation, maintenance and removal of all necessary equipment and for the monitoring of those placed in an electronic monitoring programme, which may cover:

1) Radio frequency technology, which has been used in Scotland for a number of years, and subject to the passing of the Management of Offenders (Scotland) Bill;

2) global positioning system monitoring technology; and/or

3) alcohol monitoring technology.

The service required is a complete service including responsibility for the provision of all remote monitoring service requirements including hardware, software, personnel, liaison with other agencies, including the participation in training and raising awareness of agencies and provision of statistical information, record keeping and development of systems.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service requirements / Weighting: 30

Quality criterion: Staff and resources / Weighting: 22

Quality criterion: Service risk / Weighting: 23

Quality criterion: Sustainability / Weighting: 8

Quality criterion: Community benefits / Weighting: 7

Quality criterion: Fair work practices / Weighting: 10

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/10/2019

End: 31/03/2025

This contract is subject to renewal: Yes

Description of renewals:

Potential of further 2 x 12 month extensions.

Retender thereafter.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The tender evaluation will include and initial selection phase using ESPD criteria.

The award criteria have a first question relating to compliance with the technical requirements of the specification. This is a PASS/FAIL question.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

There is no action required of tenderers at this stage.

We will make an initial pass/fail assessment of economic and financial standing of each tenderer (and all consortia and/or reliance partners) using Dun and Bradstreet (D&B) indicators and following process:

1) The D&B “Failure Score” — a score of between 51 and 100 will result in a pass. If the tenderer (or consortia or reliance partner) scores below 51, then we will proceed to look at;

2) The D&B “Financial Strength — Risk Indicator” — a score between 86 and 100 will result in a pass. If the score is less than 86 or no score is available we will;

3) Contact the Tenderer (or consortia or reliance partner)and will require audited financial accounts to be provided. These will be used to conduct an assessment of the risk of business failure. If this assessment identifies an unacceptable risk the tenderer (or consortia or reliance partner) will fail this assessment.

In the event that the tenderer (or consortia or reliance partner) does not meet the economic and financial standing criteria, they may still be considered via some form of other assurance e.g. Parent Company Guarantee (providing that the guarantor does pass the EFS assessment) or a performance bond.

There must be no qualification or contra-indication from any evidence provided in support of the tenderers economic and financial standing.

Details of the D&B “A Guide to Dun and Bradstreet’s Predictive Indicators” — can be found using the http address below:

https://www.dnb.co.uk/about-us/our-analytics/predictors-scores-ratings/scores-ratings.html


Minimum level(s) of standards required:

1) The D&B “Failure Score” — a score of between 51 and 100 will result in a pass. If the tenderer (or consortia or reliance partner) scores below 51, then we will proceed to look at;

2) The D&B “Financial Strength — Risk Indicator” — a score between 86 and 100 will result in a pass. If the score is less than 86 or no score is available we will;

3) Contact the tenderer (or consortia or reliance partner) and will require audited financial accounts to be provided. These will be used to conduct an assessment of the risk of business failure. If this assessment identifies an unacceptable risk the tenderer (or consortia or reliance partner) will fail this assessment.

In the event that the tenderer (or consortia or reliance partner) does not meet the economic and financial standing criteria, they may still be considered via some form of other assurance e.g. Parent Company Guarantee (providing that the guarantor does pass the EFS assessment) or a performance bond.

There must be no qualification or contra-indication from any evidence provided in support of the tenderers economic and financial standing.

Details of the D&B ”A Guide to Dun and Bradstreet’s Predictive Indicators” — can be found using the http address below:

https://www.dnb.co.uk/about-us/our-analytics/predictors-scores-ratings/scores-ratings.html

III.1.3) Technical and professional ability

List and brief description of selection criteria:

The tenderer will be required to provide assurance that they meet the minimum standards at tender stage.

Following evaluation — at preferred bidder stage — the preferred bidder will be required to provide evidence in the form of documentation, certificates, samples and demonstrations/site visits to demonstrate compliance with the minimum standards and requirements, before a contract will be awarded.


Minimum level(s) of standards required:

The monitoring system must be a secure, cloud based system, capable of being accessed via at least 2 modern web-browsers, including in mobile friendly format. In addition it must be able to be available through mobile application, supporting at least 2 of the following:

— iOS, Android, Windows for Mobile and Blackberry OS;

— Radio frequency and communications planning unit,

— Department of Trade and Industry standards for low power telemetry equipment,

— European standard ETSI EN 300 220-1 V2.3.1 (2010-12), ETSI EN 301 489-1 V1.9.2 (2011) and ETSI 301 489 V1.4.1 (2002-8),

— National Radiological Protection Board,

— BABT standards,

— European standard EN 50371:2002 (Generic standard to demonstrate the compliance of low power electronic and electrical apparatus with the basic restrictions related to human exposure to electromagnetic fields (10 MHz-300GHz)),

— EN60204 Pt 1 general safety requirements or equivalent; and Health and Safety legislation.

Equipment must be CE marked and comply with all applicable directives including, but not limited to, the Low Voltage Directive (2006/95/EC).

Employees must be security checked to (Basic) level one under Part V of the Police Act 1997.

IT security measures must comply with the UK HMG specifications for Cyber Essentials Plus; UK HMG Information Security policies, guidelines and standards, including those produced by the National Cyber Security Centre; UK HMG Security Policy Framework.

There is a requirement to deliver, maintain and adhere to all documentation needed to meet confidentiality, integrity and availability requirements and the BS7799/ISO27001 accreditation processes.

Business Continuity and Disaster Recovery Plan (BCDR), must comply with the relevant provisions of ISO/IEC 27002, ISO/IEC 22301 and all other industry standards from time to time in force.

ISO/IEC 9001:2015 or equivalent Quality Assurance standards.

ISO/IEC 14001:2015 or equivalent Environmental Management standards.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Tenderers are required to provide a Community Benefits proposal as part of their tender response. Performance of the community benefits proposal will be a condition of the contract.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/07/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 15/07/2019

Local time: 12:00

Place:

Edinburgh, Scotland.

Information about authorised persons and opening procedure:

Scottish Government Procurement Team.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13174

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits:

The purchaser is committed to contributing to the social, economic and environmental well-being of the people of Scotland. The purchaser has a range of national outcomes that underpin its core purpose — To focus on creating a more successful country, with opportunities for all of Scotland to flourish, through sustainable and inclusive economic growth.

Accordingly, there is a requirement to demonstrate commitment to these objectives in the form of a community benefits proposal, which will be performed on a cost — neutral basis.

Proposals must compliment the main purpose of the contract and proportionate to the contract value.

Proposals should deliver solutions to the issues within the community that is affected by the subject matter of the contract whilst contributing to Scotland’s National Outcomes.

The community in the case of the Electronic Monitoring contract has been identified as:

— monitored persons,

— families of monitored persons, in particular children and young people.

Some of the socio-economic challenges faced by this community are:

— unemployment,

— stability of housing provision/homelessness,

— drug use and alcoholism,

— poor literacy and numeracy,

— effect of monitoring on children and families,

— re-integration into society.

Note: This list is not exhaustive.

Community benefits are measures which address challenges faced by this community to improve the economic, social or environmental wellbeing in a way that enriches the affected community therefore contributing to Scotland’s National Outcomes. For example:

— we grow up loved, safe and respected so that we realise our full potential,

— we live in communities that are inclusive, empowered, resilient and safe,

— we are well educated, skilled and able to contribute to society,

— we respect, protect and fulfil human rights and live free from discrimination,

— we tackle poverty by sharing opportunities, wealth and power more equally.

Examples of Community Benefit categories could be:

— programmes, support schemes and other initiatives addressing the challenges listed at 76.6,

— support to (re)enter the education system for those within the community,

— targeted employment support, recruitment and work-related training for specific groups within the community (for example long-term unemployed, monitored persons, ex-monitored-persons, recovering drug users),

— subcontracting opportunities for Third Sector Organisations that support this community,

— support for existing Charity and Third Sector Organisations that deliver benefits to this community.

Note: This list is not exhaustive.

The community benefit proposal will be included in the conditions of the contract.

For more information, see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

(SC Ref:578536)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Government

Victoria Quay, Leith

Edinburgh

EH6 6QQ

UK

Telephone: +44 1312447556

Internet address(es)

URL: http://www.scotland.gov.uk

VI.5) Date of dispatch of this notice

09/05/2019