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Notice Summary

Title:
United Kingdom-London: Banking and Cash Management, International Oyster (Smartcard) Refund Payments
Document Ref:
211009-2019
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Transport for London
Date Published:
07 May 2019
Deadline Date:
31 May 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Transport for London (TfL) as the Contracting Authority is putting contract(s) in place for:(i) banking and cash management;(ii) international oyster (smartcard) refund payments; and(iii) securities (custodian and settlement) services.Each will be in place for five (5) years, with an option to extend one or more of the contracts for up to a further two (2) years, at the sole discretion of TfL.This is to be conducted in accordance with the competitive procedure with Negotiation under Directive 2014/24/EU on the award of public sector contracts, as implemented in the UK by the Public Contracts Regulations 2015.This procurement is being conducted in accordance with TfL's drive to deliver best value whilst meetings its' own requirements. As the end of this procurement process, TfL may choose to award a contract/contracts. Any contract/contracts which TfL awards will be to the tenderer(s), who submitted the most economically advantageous tender(s) (MEAT).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Transport for London

55 Broadway, St James Park

London

SW1H 0BD

UK

Contact person: Ms Alexandra Cuckson

E-mail: AlexCuckson@tfl.gov.uk

NUTS: UK

Internet address(es)

Main address: https://tfl.gov.uk/corporate/about-tfl/

Address of the buyer profile: https://tfl.gov.uk/corporate/about-tfl/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/opportunities


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/opportunities


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Banking and Cash Management, International Oyster (Smartcard) Refund Payments and Securities (Custodian and Settlement) Services

Reference number: TfL: 93827

II.1.2) Main CPV code

66000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Transport for London (TfL) as the Contracting Authority is putting contract(s) in place for:

(i) banking and cash management;

(ii) international oyster (smartcard) refund payments; and

(iii) securities (custodian and settlement) services.

Each will be in place for five (5) years, with an option to extend one or more of the contracts for up to a further two (2) years, at the sole discretion of TfL.

This is to be conducted in accordance with the competitive procedure with Negotiation under Directive 2014/24/EU on the award of public sector contracts, as implemented in the UK by the Public Contracts Regulations 2015.

This procurement is being conducted in accordance with TfL's drive to deliver best value whilst meetings its' own requirements. As the end of this procurement process, TfL may choose to award a contract/contracts. Any contract/contracts which TfL awards will be to the tenderer(s), who submitted the most economically advantageous tender(s) (MEAT).

II.1.5) Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

Maximum number of lots that may be awarded to one tenderer: 3

II.2) Description

Lot No: 1

II.2.1) Title

Banking and Cash Management Services

II.2.2) Additional CPV code(s)

66000000

66100000

66120000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

TfL and its subsidiaries require sterling and currency bank accounts to be held with a London branch, the majority of which will form a notional cash pool for the calculation of interest, alongside some 4 weekly zero balance sweep requirements supported by a 200 000 000 GBP uncommitted overdraft facility.

From these accounts, payments and receipts are made using host to host and / or an electronic banking platform. The banking and cash management services lot also encompasses project bank accounts, guarantees and credit facilities.

This lot also incorporates purchase cards issued to a limited number of employees and the processing of notes and coin cash once collected by TfL’s nominated security carrier.

Daily provision of reports and MT940 statements are required to enable accurate reconciliation. This will also include requests for the provision of change in different coin and note denominations to specified TfL business units.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 030 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Bidders who are not registered on TfL's e-procurement system should register as a new supplier on TfL's e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL's e-procurement system.

Lot No: 2

II.2.1) Title

International Oyster (Smartcard) Card Refund Payments

II.2.2) Additional CPV code(s)

66000000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Solution for international oyster (smartcard) card refunds process. TfL requires a self-management system whereby overseas customers wishing to obtain a refund on the outstanding balance of their Oyster card may submit a claim online and receive a refund in their local currency, but enable TfL bank accounts to be debited in UK pound sterling.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 588 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Bidders who are not registered on TfL's e-procurement system should register as a new supplier on TfL's e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL's e-procurement system.

Lot No: 3

II.2.1) Title

Securities (Custodian and Settlement) Services

II.2.2) Additional CPV code(s)

66110000

66120000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

TfL invests in securities and the settlement of these investments is currently undertaken by the incumbent provider of banking and cash management services.

TfL requires a service provider to act as a direct custodian to hold and safe keep all securities and assets across global markets and settlements.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 805 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Bidders who are not registered on TfL's e-procurement system should register as a new supplier on TfL's e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL's e-procurement system.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must be authorised to undertake then relevant services for the Lot supplied for. If not, bidder will be required to confirm they will have relevant authorisations before contract award.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Reference to the relevant law, regulation or administrative provision:

Please refer to Section III.1.1. above.

III.2.2) Contract performance conditions

Please refer to procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 012-023040

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/05/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/06/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Up to a maximum period of 7 years, although TfL reserves the right not to extend beyond the initial 5 year period, at its' sole discretion.

VI.3) Additional information

TfL is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. Further information on TfL may be found at http://www.tfl.gov.uk.

The contract or contracts (if any) resulting from this call for competition may be awarded by and may be for the benefit of TfL and/or any of its' subsidiaries and/or the GLA and/or any of GLA's functional bodies and any mayoral development corporation from time-to-time including (without limitation) the London Legacy Development Corporation and Old Oak and Park Royal Development Corporation.

The Contracting Authority reserves the right to award the contract or contracts in whole or in part or not at all as a result of this call for competition.

The Contracting Authority shall not be liable for any costs or expenses incurred by any economic operators in considering and/or responding to the procurement process.

If applicable, all discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling.

The Contracting Authority intends to use electronic means including the internet in carrying out the procurement process. The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Policy. Details about the policy can be found on http://www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

Bidders who are not registered on TfL's e-procurement system should register as a new supplier on TfL's e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do).

Further information on TfL may be found at http://www.tfl.gov.uk.

The Contracting Authority may interview any or all companies who express an interest in tendering for this work.

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the tenderers.

TfL reserves the right at any stage to reject or disqualify or revise the pre-selected status of any tender who:

1) Provides information or confirmations which later prove to be untrue or incorrect; and/or

2) Does not submit a tender in accordance with the requirements set out in the procurement documents or as directed by TfL during the procurement process; and/or

3) Fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015. This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link (https://procontract.due-north.com)

VI.4) Procedures for review

VI.4.1) Review body

HM Courts and Tribunal Service

The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a standstill period for a minimum of 10 calendar days from the contract award notice is issued to tenderers. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the (name and address as in Section I.1). The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4) Service from which information about the review procedure may be obtained

HM Courts and Tribunal Service

The Strand

London

WC2A 2LL

UK

VI.5) Date of dispatch of this notice

03/05/2019

Current Notes