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Notice Summary

Title:
Ireland-Dublin: Facilities Contract
Document Ref:
200533-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Transport Infrastructure Ireland (TII)
Date Published:
30 April 2019
Deadline Date:
10 June 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m2 in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m2). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:— office window cleaning,— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,— security services,— access control services,— waste disposal to include confidential shredding,— minor building repairs,— TII office adjacent to Red Cow Luas Stop (currently unoccupied),— other related building facilities services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Transport Infrastructure Ireland (TII)

9510201H

Parkgate Business Centre, Parkgate Street

Dublin

D08 DK10

IE

Contact person: Aileen Harte

Telephone: +353 16463589

E-mail: aileen.harte@tii.ie

NUTS: IE

Internet address(es)

Main address: http://www.tii.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/120261

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Roads, Metro and Light Rail

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Facilities Contract

Reference number: TII188

II.1.2) Main CPV code

90910000

 

II.1.3) Type of contract

Services

II.1.4) Short description

TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m2 in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m2). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:

— office window cleaning,

— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,

— security services,

— access control services,

— waste disposal to include confidential shredding,

— minor building repairs,

— TII office adjacent to Red Cow Luas Stop (currently unoccupied),

— other related building facilities services.

II.1.5) Estimated total value

Value excluding VAT: 1 300 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90911000

90911100

90911300

90919200

II.2.3) Place of performance

NUTS code:

IE

Main site or place of performance:

Dublin.

II.2.4) Description of the procurement

TII requires a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 04:00 pm and 07:00 pm weekdays, excluding bank holidays and weekends. Full details in the tender documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 300 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Will be renewed at the end of this 5-year contract.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 21/11/2019

IV.2.7) Conditions for opening of tenders

Date: 10/06/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

In the final year of the contract, circa 4,5 years from contract award.

VI.3) Additional information

TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.

TII have the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means;

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a tenderer with additional information.

Or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

— if any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available,

— award of contracts will be subject to the approval of the competent authorities,

— award of contracts may be subject to successful interview,

— tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

The estimate of 1 300 000 EUR or 260 000 EUR (ex VAT) per year for 5 years is made up of the following:

12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as employers PRSI, company ID, uniform clothing and training, etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning, etc.

VI.4) Procedures for review

VI.4.1) Review body

High Court of Ireland

Four Courts

Dublin

7

IE

Telephone: +353 18886000

E-mail: HighCourtCentralOffice@courts.ie

Internet address(es)

URL: http://www.courts.ie

VI.5) Date of dispatch of this notice

25/04/2019

Current Notes