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Notice Summary

United Kingdom-Bolton: Event Supplies and Services Dynamic Purchasing System
200531-2019
The Borough Council of Bolton
30 April 2019
28 May 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

The Borough Council of Bolton (“the Authority”) is prepared to receive tenders to be included on the Dynamic Purchasing System for Event Supplies and Services which will be subject to the information, specification and tender package enclosed. A Dynamic Purchasing System is, in effect, an open framework agreement to which new providers can apply to be appointed to during its life. During this period new providers will be able to gain entry onto the Dynamic Purchasing System. During this period, the Dynamic Purchasing System will re-open intermittently, during which periods new providers will be able to gain entry onto the Dynamic Purchasing System. It is envisaged that the Dynamic Purchasing System will be re-opened as and when there is a requirement for further provision. The required Events Supplies and Services Framework Agreement has been divided into 10 lots.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Borough Council of Bolton

3rd Floor Bolton Town Hall, Victoria Square

Bolton

BL1 1RU

UK

Contact person: Mr Irfan Oomer

E-mail: irfan.oomer@bolton.gov.uk

NUTS: UKD3

Internet address(es)

Main address: http://www.bolton.gov.uk/

Address of the buyer profile: http://www.bolton.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=bca5f65f-6e67-e911-80f7-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=bca5f65f-6e67-e911-80f7-005056b64545


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC001 Event Supplies and Services Dynamic Purchasing System

Reference number: DN405932

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Borough Council of Bolton (“the Authority”) is prepared to receive tenders to be included on the Dynamic Purchasing System for Event Supplies and Services which will be subject to the information, specification and tender package enclosed. A Dynamic Purchasing System is, in effect, an open framework agreement to which new providers can apply to be appointed to during its life. During this period new providers will be able to gain entry onto the Dynamic Purchasing System. During this period, the Dynamic Purchasing System will re-open intermittently, during which periods new providers will be able to gain entry onto the Dynamic Purchasing System. It is envisaged that the Dynamic Purchasing System will be re-opened as and when there is a requirement for further provision. The required Events Supplies and Services Framework Agreement has been divided into 10 lots.

II.1.5) Estimated total value

Value excluding VAT: 1 186 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Event Security and Stewarding

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Event security and stewarding — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

First Aid

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

First aid — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Large Temporary Structures/Marquees

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Large temporary structures/marquees — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Small Temporary Structures/Marquees

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Small temporary structures/marquees — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Staging and Risers

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Staging and risers — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Sound and PA

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Sound and PA — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lighting and Projections

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Lighting and projections — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Barriers, Fencing and Trackway

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Barriers, fencing and trackway — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Generators and Distribution

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Generators and distribution — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Toilets, Sanitary and Plumbing

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3


Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4) Description of the procurement

Toilets, sanitary and plumbing — please see specification within the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 45

Quality criterion: Social value / Weighting: 20

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 8 years: This is a Dynamic Purchasing System

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/05/2019

Local time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/05/2019

Local time: 16:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

The Borough Council of Bolton

Victoria Square

Bolton

BL1 1RU

UK

VI.4.2) Body responsible for mediation procedures

The Borough Council of Bolton

Victoria Square

Bolton

BL1 1RU

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority reserves the right not to award any Framework Agreement as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates. Interested parties must log on The Chest by way of expression of interest. The Authority is using the e-business portal known as The Chest. Applicants will need to register their details at the following link: https://www.the-chest.org.uk. Once registered, applicants will be emailed a username and password which will allow applicants to gain access to the ITT. Applicants will need to electronically submit the completed questionnaire and accompanying documentation via the on-line portal by 16:00 on Tuesday 28.5.2019. The framework agreement period will be for 2 years option to extend for a further two (2) 12-month periods.

This is a contract notice. The standstill period of 10 calendar days will be observed by the authority and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

VI.4.4) Service from which information about the review procedure may be obtained

The Borough Council of Bolton

Victoria Square

Bolton

BL1 1RU

UK

VI.5) Date of dispatch of this notice

25/04/2019