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Notice Summary

Title:
United Kingdom-London: Multi Academy Trust Cleaning Service
Document Ref:
186874-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
E-Act Multi Academy Trust
Date Published:
19 April 2019
Deadline Date:
21 May 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

E-ACT wish to reduce the number of suppliers in this category. This vision is to work collaboratively with each successful bidder throughout the term of this agreement. Obviously we want to achieve best value but we also want to ensure a more consistent approach to cleaning across the trust. The outsourcing of cleaning enables us to focus on our core deliverable of educating the students, in a safe environment. Whilst leaving the cleaning to the experts.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

E-Act Multi Academy Trust

Unit 9.2.1 The Leather Market 11-13 Western Street

London

SE1 3ER

UK

Contact person: Dominic Peverell

Telephone: +44 2031763926

E-mail: Dominic.Peverell@e-act.org.uk

NUTS: UKI

Internet address(es)

Main address: http://www.rmandcconsultants.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.mytenders.co.uk


Additional information can be obtained from another address:

RM&C Consultants Ltd

450 Brook Drive Green Park

Reading

RG2 6UU

UK

Contact person: David Allen

Telephone: +44 7786312805

E-mail: david.allen@rmandcconsultants.co.uk

NUTS: UKJ11

Internet address(es)

Main address: www.@rmandcconsultants.co.uk

Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

E-Act Multi Academy Trust Cleaning Service Tender

Reference number: RM&C/EMAT/2019/241

II.1.2) Main CPV code

90919300

 

II.1.3) Type of contract

Services

II.1.4) Short description

E-ACT wish to reduce the number of suppliers in this category. This vision is to work collaboratively with each successful bidder throughout the term of this agreement. Obviously we want to achieve best value but we also want to ensure a more consistent approach to cleaning across the trust. The outsourcing of cleaning enables us to focus on our core deliverable of educating the students, in a safe environment. Whilst leaving the cleaning to the experts.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

II.2) Description

Lot No: 1

II.2.1) Title

Southern Region

II.2.2) Additional CPV code(s)

90919300

II.2.3) Place of performance

NUTS code:

UKI7

Main site or place of performance:

4 sites as set out in SQ document.

II.2.4) Description of the procurement

Bourne End E-ACT Academy

Secondary with Sixth Form

Values: believe, engage, aspire

Number of pupils: 587

Total Sqm: 6 304 m2

Current cleaning contractor: Regency cleaning

Additional services required:

External window cleaning

Day time janitor

Feminine hygiene

Braintcroft E-ACT Primary Academy

Primary with nursery

Core values: success, perseverance, integrity, resilience, independence and thoughtfulness

Number of pupils: 720

Total Sqm: 2 179 m2

Current cleaning contractor: Serna Cleaning

Additional services required:

External window cleaning

Day time janitor

City heights E-ACT Academy

Secondary with no Sixth Form

Motto: inspiring tomorrow’s leaders…

Number of pupils: 607

Total Sqm: 11 962 m2

Current cleaning contractor: Julius Rutherfoord

Additional services required:

External window cleaning

Day time janitor/5 hours

Feminine hygiene

Denham Green E-ACT Primary Academy

Primary with no nursery

Values: learn, enjoy, achieve

Number of pupils: 168

Total Sqm: 1 853 m2

Current cleaning contractor: in house

Additional services required:

External window cleaning: all and internal twice per annum

One morning cleaner/2 ½ hours

Unlocking/locking up service.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Initial 3-year fixed price contract wit the option to renew for a further 2 years subject to satisfactory performance.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

South West Region

II.2.2) Additional CPV code(s)

90919300

II.2.3) Place of performance

NUTS code:

UKK

Main site or place of performance:

6 sites as set out in SQ.

II.2.4) Description of the procurement

Badock’s Wood E-ACT Academy

Primary with nursery

Values: aspire, achieve, enjoy

Number of pupils: 288

Total sqm: 3018 m2

Current cleaning contractor: Glen Cleaning via Bristol City Council

Additional services required:

Interested in the cost of external window cleaning

Interested in the cost of feminine hygiene

Greenfield E-ACT Academy

Primary with nursery

Values: respect, integrity, perseverance and consideration

Number of pupils: 415

Total sqm: 2 155 m2

Current cleaning contractor: Kingdom Services Group

Additional services required:

Interested in the cost of external window cleaning

Interested in the cost of feminine hygiene

Hareclive Academy

Primary with no nursery

Mission statement: a place to grow

Number of pupils: 374

Total sqm: 3 133 m2

Current cleaning contractor: in house

Additional services required:

Interested in the cost of external window cleaning

Interested in the cost of feminine hygiene

Unlocking/locking up service in the morning

Ilminster avenue E-ACT Academy

Primary with no nursery

Core values: enjoy, success, respect, community, responsibility and compassion

Number of pupils: 287

Total sqm: 1 538 m2

Current Cleaning Contractor: Kingdom Services Group

Additional Services Required:

Interested in the cost of External Window Cleaning

Interested in the cost of Feminine Hygiene

Perry Court E-ACT Academy

Primary with no Nursery

Core Values: Enjoy, Success, Respect, Community, Responsibility and Compassion

Number of Pupils: 450

Total Sqm: 523 m2

New build school to be completed September 2020

Current Cleaning Contractor: Glen Cleaning via Bristol City Council

Additional Services Required:

Interested in the cost of External Window Cleaning

Interested in the cost of Feminine Hygiene

St Ursula’s E-ACT Academy

Primary with no Nursery

Core Values: Achieve. Believe. Create

Number of Pupils: 509

Total Sqm: 3 104 m2

Current Cleaning Contractor: Affordable Cleaning

Additional Services Required:

Interested in the cost of External Window Cleaning

Interested in the cost of Feminine Hygiene

Unlocking/Locking Up Service in the Morning

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Initial three year fixed price contract with the option to renew for a further 2 years subject to satisfactory performance

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Midlands Region

II.2.2) Additional CPV code(s)

90919300

II.2.3) Place of performance

NUTS code:

UKG

Main site or place of performance:

10 sites as set out in SQ.

II.2.4) Description of the procurement

Heartlands Academy

Secondary with no Sixth Form

Mission: A Place to Empower Dreams

Number of Pupils: 901

Total Sqm: 9 195 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

Day Time Janitor Required between 9-3 Dining area plus others and 9-5 Toilets (2 cleaners)

Mansfield Green E-ACT Primary Academy

Primary with Nursery

Motto: Believe. Achieve. Succeed

Number of Pupils: 498

Total Sqm: 1879 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

Nechells Primary E-ACT Academy

Primary with Nursery

Motto: Believe. Inspire. Achieve

Number of Pupils: 219

Total Sqm: 1 746 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

North Birmingham Academy

Secondary with Sixth Form

Motto: Preparing for the future

Number of Pupils: 993

Total Sqm: 10 796 m2

Current Cleaning Contractor: Mitie

Additional Services Required:

External Window Cleaning

Day Time Janitor

High Level Kitchen Clean with Ventilation and Ducting

Reedswood E-ACT Primary Academy

Primary with Nursery

Motto: To Inspire. To Achieve

Number of Pupils: 465

Total Sqm: 2 286 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

Unlocking/Locking Up Service

Shenley Academy

Secondary with Sixth Form

Dictum: Inspire. Aspire. Achieve

Number of Pupils: 1 087

Total Sqm: 10 316 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

Day Time Janitor

West Walsall E-ACT Academy

Secondary with Sixth Form

Motto: Goodness. Discipline. Knowledge

Number of Pupils: 659

Total Sqm: 12 996 m2

Current Cleaning Contractor: In house

Additional Services Required:

External Window Cleaning

Day Time Janitor

Additional Cleaning Cover for Lettings, etc – there is an AM clean of community areas

Willenhall E-ACT Academy

Secondary with no Sixth Form

Values: Think big. Do the right thing. Show team spirit

Number of Pupils: 802

Total Sqm: 14 006 m2

Current Cleaning Contractor: Shires

Additional Services Required:

External Window Cleaning

Day Time Janitor — currently employed direct but to be included in contract

Additional Cleaners — 4 currently do a 2 hr shift from 7 = 6:30 to 8:30 a.m. to clean community areas

DSLV

Primary and Secondary with Nursery and Sixth Form

Motto is: Nurture. Aspire. Achieve

Number of Pupils: 1 069

Total Sqm: 13 476 m2

Current Cleaning Contractor: Greenserve

Additional Services Required:

Day housekeeper at primary 2 x 2 hours

Day time/lunchtime cleaner/housekeepers. 2 x 2,5 hours

Window Cleaning as required

Carpet Cleaning in Primary as required

The Parker E-ACT Academy

Secondary with Sixth Form

Motto is: Unity — Strength — Endeavour

Number of Pupils: 712

Total Sqm: 15 285 m2

Current Cleaning Contractor: In House

Additional Services Required:

Lunch time cleaners 2 x 3 hours

Cleaning of external Fire Exits on a 6-monthly basis at Randolph

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Initial 3-year fixed price contract with the option to renew for a further 2 years subject to satisfactory performance.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/05/2019

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/05/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=215670

(MT Ref:215670)

VI.4) Procedures for review

VI.4.1) Review body

RM&C Consultants Ltd

Suite 3 Corner House Offices, High Street

Cranbrook

TN17 3HE

UK

Telephone: +44 1580715531

Internet address(es)

URL: http://www.rmandcconsultants.co.uk

VI.5) Date of dispatch of this notice

17/04/2019

Current Notes