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Notice Summary

United Kingdom-London: LTE Vehicle Devices and Accessories for ESN
173137-2019
The Home Office — Digital, Data and Technology — Emergency Services Mobile Commu
12 April 2019
14 May 2019
Contract Notice - Restricted Procedure
Yes

Notice Abstract

ESMCP is delivering the Emergency Services Network (ESN), a secure, 4G critical voice and data communications service using an enhanced commercial LTE network configured to give priority access for the 3 Emergency Services (3ES). This procurement is for the provision of LTE Vehicle Devices and Accessories required by User Organisations to access the ESN. The procurement seeks to establish a framework agreement that can be used by the police, fire, ambulance and related other Home Office/non-Home Office enforcement services and other organisations who have a requirement to make use of the services to be delivered by the ESN network. The framework agreement will be for the development and supply of LTE Vehicle Devices, including the provision of pre-production devices and the supply of associated accessories and service management services incorporating helpdesk provision, warranty, returns and repairs.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Home Office — Digital, Data and Technology — Emergency Services Mobile Communications Programme (ESMCP)

Clive House, 3rd Floor, 70 Petty France

London

SW1H 9EX

UK

Contact person: Commercial Team

E-mail: ESMCPSupplier@homeoffice.gov.uk

NUTS: UK

Internet address(es)

Main address: www.gov.uk/government/organisations/home-office

Address of the buyer profile: https://www.gov.uk/government/organisations/home-office

I.1) Name and addresses

The Welsh Ministers Acting Through the Welsh Government

Cathays Park

Cardiff

CF10 3NQ

UK

E-mail: ESMCPSupplier@homeoffice.gov.uk

NUTS: UK

Internet address(es)

Main address: www.esn.bravosolution.co.uk

I.1) Name and addresses

Secretary of State for Health and Social Care, Department of Health and Social Care

Richmond House, 79 Whitehall

London

SW1A 2NS

UK

E-mail: ESMCPSupplier@homeoffice.gov.uk

NUTS: UK

Internet address(es)

Main address: www.esn.bravosolution.co.uk

I.1) Name and addresses

The Scottish Ministers acting through the Scottish Government, Safer Communities Directorate

Area 1R, St Andrews House, Regent Road

Edinburgh

EH1 3DG

UK

E-mail: ESMCPSupplier@homeoffice.gov.uk

NUTS: UK

Internet address(es)

Main address: www.esn.bravosolution.co.uk

I.2) Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries – applicable national procurement law:

UK

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://esn.bravosolution.co.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://esn.bravosolution.co.uk/web/login.html


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of LTE Vehicle Devices and Accessories for ESN

II.1.2) Main CPV code

32500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

ESMCP is delivering the Emergency Services Network (ESN), a secure, 4G critical voice and data communications service using an enhanced commercial LTE network configured to give priority access for the 3 Emergency Services (3ES).

This procurement is for the provision of LTE Vehicle Devices and Accessories required by User Organisations to access the ESN. The procurement seeks to establish a framework agreement that can be used by the police, fire, ambulance and related other Home Office/non-Home Office enforcement services and other organisations who have a requirement to make use of the services to be delivered by the ESN network. The framework agreement will be for the development and supply of LTE Vehicle Devices, including the provision of pre-production devices and the supply of associated accessories and service management services incorporating helpdesk provision, warranty, returns and repairs.

II.1.5) Estimated total value

Value excluding VAT: 140 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32500000

32522000

32581000

45232332

50330000

64212000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The Authority is undertaking this tender exercise to appoint suitably capable and experienced providers of LTE Vehicle Devices and Accessories. This opportunity is restricted to those suppliers who are able to demonstrate their capability and experience to provide LTE Vehicle Devices and accessories within the required programme timescales, including a functional Proof of Concept (POC) device to be evaluated as part of the ITT stage.

The Framework Agreement will appoint up to 3 suppliers to deliver the LTE Vehicle Devices, related Accessories and to provide support services (e.g. repair, warranty services and software and firmware updates). Devices that will be supplied resulting from this procurement will need to have achieved Network Approval Testing Service (“NATS”) and User Device Type Approval Service (“UDTAS”) accreditation as part of the requirements to utilise LTE Vehicle Devices on the ESN network. NATS and UDTAS are explained in the documents included in the data room, further explained in the tender documents.

The awarded framework agreement will be available for call off for a 36-month period, plus the option for the Authority to extend for a further period or periods of not more than 12 months and not less than 1 month, provided that the Expiry Date shall not fall more than one year after the Initial Framework Period Expiry Date.

The Framework will supply:

i. Product Development — The initial deliverable under this contract will be for the Supplier to develop the LTE Vehicle Devices in accordance with the requirements as set out in the ITT and incorporated into the Framework Agreement. The Product Development phase will include discrete milestones that include PSCS Application software integration, accreditation and testing and final sign off of production Devices;

ii. Pre-Production Vehicle Devices for Operational Trials “Trials” — The Authority will require a number of production-standard LTE Vehicle Devices for use in operational trials (the “Pre-production Devices”). These are to be supplied in a quantity to be determined by the Authority of up to 300 units. The order for Pre-Production LTE Vehicle Devices will be made by the Authority under the terms of the Call Off Procedure in the framework agreement;

iii. LTE Vehicle Devices for User Organisations — On completion of the LTE Vehicle Device Testing, the Authority will enable User Organisations to call off production-standard LTE Vehicle Devices for their own use on the ESN network. Orders will be made by the User Organisations during the term of the framework agreement subject to the Call Off Procedure in the Framework Agreement;

iv. Accessories Catalogue — The supply of COTS accessories and ancillary devices which are to be used with the LTE Vehicle Device and may be used with other devices within the ESN network. This catalogue of Accessories is required by the Authority for Trials and by User Organisations for their call off of production Devices from the Call Off Ordering Commencement Date;

v. Services — Additional support, standard and extended warranty services which may be required. This will include returns, repairs, updates (software and firmware) and any extended warranty services which may be required.

The services are primarily intended for use by the following public-sector bodies in England, Scotland and Wales (as defined in the Public Contracts Regulations 2015):

— the Metropolitan Police Authority,

— Police and Crime Commissioners/Police Authorities, (www.police.uk/forces),

— the Greater London Authority (or a functional body within the meaning of the Greater London Authority Act 1999),

— fire authorities, fire and rescue authorities https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services

See Additional Information section for further information on other potential User Organisations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Potential for renewals of up to a total of a further 12 months after the initial 36-month period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 150-310041

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/05/2019

Local time: 15:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/04/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/11/2019

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators should note that due to the sensitive nature of some of the procurement documentation, certain conditions of confidentiality are required to be signed up to by suppliers before being given access to the SQ/ITT documents. Therefore Expressions of Interest to participate in this procurement should be made by e-mailing ESMCPSupplier@homeoffice.gov.uk in the first instance.

Following receipt of an Expression of Interest the Authority will send the Contract Letting Participation Agreement (CLPA); Ethical Walls Agreement (EWA) and Security Aspects Letter (SAL) to the supplier to complete and return to the same e-mail address.

Once the CLPA, EWA and SAL have been returned and verified by the Authority, the supplier will be provided with access to the Event on the Bravo e-Sourcing Portal. If the primary contact and/or organisation is not yet registered on the eSourcing Suite, this can be done online at https://esn.bravosolution.co.uk/web/login.html

and following guidance with regard to accessing the Bravo system.

Bravo Registration: Registering for the Bravo system is only required once.

Economic operators will then be able to browse to the eSourcing portal and complete the following:

(a) Click the “click here to register” link,

(b) Accept the terms and conditions and click “continue”,

(c) Enter your business and user details,

(d) Note the username you use and click “save” when complete,

(e) You will then receive an e-mail with your unique password.

Access to the ITT documentation:

(a) Login to the eSourcing portal with your unique username and password,

(b) Click on the “ITT open to all suppliers” link,

(c) Click on the relevant titled item,

(d) Click the “express interest” button in the “actions” box on the left hand side of the page. This is a secure area for projects only,

(e) The ITT documents will be provided in Bravo, which, as detailed above is only accessible if the CLPA, EWA and SAL have been completed, returned and verified.

Responding to the ITT:

(a) Economic operators will then be able to use the messages functions to communicate with ESMCP and seek any clarifications that may be required,

(b) Please note the deadline for completion of the ITT, this is a precise time and the eSourcing portal will reject the economic operators submission if it is submitted after this time.

For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 to 18:00) GMT on:

(a) e-mail help@bravosolution.co.uk or

(b) telephone +44 8003684850.

Other potential User Organisations (see previous) are as follows:

All UK public sector bodies (as defined in the Public Contracts Regulations 2015) with a public safety, crime prevention or security remit, including, but not limited to:

— Ambulance trusts/ambulance services,

— Non Departmental Public Bodies (NDPBs) (https://www.gov.uk/government/organisations),

— NHS bodies (i.e. NHS England, NHS Trusts, NHS Foundation Trusts and other NHS organisations including NHS Scotland and its organisations and Special NHS Boards in Scotland) (http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

https://www.gov.uk/government/publications/nhs-foundation-trust-directory/nhs-foundation-trust-directory

http://www.wales.nhs.uk/catorgs.cfm#1

http://www.scotland.gov.uk/Topics/ealth/NHS-Scotland/Boards)

— Local Authorities (a list of such authorities can be found at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/index.htm

https://www.local.gov.uk/our-support/guidance-and-resources/communications-support/digital-councils/social-media/go-further/a-z-councils-online).

This includes all territorial and specialist police forces in England, Wales, and Scotland, including National Crime Agency, College of Policing and other law enforcement agencies.

In addition, the services may be made available to transport operators, utility operators, and charities that interact with public safety bodies.

VI.4) Procedures for review

VI.4.1) Review body

The Secretary of State for the Home Department

2 Marsham Street

London

SW1P 4DF

UK

E-mail: esmcpsupplier@homeoffice.gov.uk

VI.4.2) Body responsible for mediation procedures

The Secretary of State for the Home Department

2 Marsham Street

London

SW1P 4DF

UK

E-mail: esmcpsupplier@homeoffice.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

The Secretary of State for the Home Department

2 Marsham Street

London

SW1P 4DF

UK

E-mail: esmcpsupplier@homeoffice.gov.uk

VI.5) Date of dispatch of this notice

09/04/2019