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Notice Summary

Title:
United Kingdom-Bristol: Procurement and Availability In-Service Support of Diving and Life Support Equipment
Document Ref:
169146-2019
Document Type:
Contract Notice - Negotiated procedure
Published By:
Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Date Published:
10 April 2019
Deadline Date:
08 May 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Diving instruments or accessories, breathing apparatus for diving, diving wear, diving services, hyperbaric chambers. The requirement under UEW/011 is for a provision and availability driven in-service support of complex diving equipment. This includes:— parachute lift bags,— Swimmers Oxygen Breathing Apparatus (SOBA),— Enclosed Mine Lift Bags (EMLG),— Type B Recompression Chambers,— Enclosed Space Diving System (ESDS),— Contaminated Water Diving System (CWDS).The contractor will be expected to provide equipment to meet the Authority’s equipment availability targets, this is expected to comprise of a contractor logistic support type arrangement.The scope of the contract is expected to expand as the Authority intends to procure several diving equipments over the duration of the Contract. The Authority will be responsible for procuring new to service equipment, following an initial bedding-in period responsibility for further procurements and in-service support of that equipment will be passed to the contractor under UEW/011. Over the course of the contract the contractor will be expected to sub-contract with the Authority’s nominated supplier to enable further procurements and provide in-service support to that equipment. The specification of these additional equipments is not defined at this point but may include the following:— Clearance Divers Life Support Equipment (CDLSE),— Self-Contained Air Diving Equipment (SCADE),— dive computers.In-service support includes:— provision of equipment to maintain availability targets,— logistic support and provision,— engineering support,— spares provision,— repairs,— storage and safe disposal,— safety management, including maintenance of a safety case in accordance with DEF STAN 00-56.,— obsolescence management,— quality and configuration management,— technical documentation management,— training.

Notice Details

CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Birch 1B #3133, NH3, Abbey Wood, Stoke Gifford
Bristol BS34 8JH UK
Charlotte ThompsonStuart Carr +44 306793360
charlotte.thompson358@mod.gov.uk
https://www.gov.uk/government/organisations/defence-equipment-and-support
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Procurement and Availability In-Service Support of Diving and Life Support Equipment

II.1.2)

Type of service contract

3

Main site or location of works, place of delivery or performance

Bath and North East Somerset, North Somerset and South Gloucestershire

UKK12

II.1.3)

Information on framework agreement

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Diving instruments or accessories, breathing apparatus for diving, diving wear, diving services, hyperbaric chambers. The requirement under UEW/011 is for a provision and availability driven in-service support of complex diving equipment. This includes:

— parachute lift bags,

— Swimmers Oxygen Breathing Apparatus (SOBA),

— Enclosed Mine Lift Bags (EMLG),

— Type B Recompression Chambers,

— Enclosed Space Diving System (ESDS),

— Contaminated Water Diving System (CWDS).

The contractor will be expected to provide equipment to meet the Authority’s equipment availability targets, this is expected to comprise of a contractor logistic support type arrangement.

The scope of the contract is expected to expand as the Authority intends to procure several diving equipments over the duration of the Contract. The Authority will be responsible for procuring new to service equipment, following an initial bedding-in period responsibility for further procurements and in-service support of that equipment will be passed to the contractor under UEW/011. Over the course of the contract the contractor will be expected to sub-contract with the Authority’s nominated supplier to enable further procurements and provide in-service support to that equipment. The specification of these additional equipments is not defined at this point but may include the following:

— Clearance Divers Life Support Equipment (CDLSE),

— Self-Contained Air Diving Equipment (SCADE),

— dive computers.

In-service support includes:

— provision of equipment to maintain availability targets,

— logistic support and provision,

— engineering support,

— spares provision,

— repairs,

— storage and safe disposal,

— safety management, including maintenance of a safety case in accordance with DEF STAN 00-56.,

— obsolescence management,

— quality and configuration management,

— technical documentation management,

— training.

II.1.6)

Common Procurement Vocabulary (CPV)

37412240
37412241
37412242
98363000
33157500

II.1.7)

Information about subcontracting

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

1) Summary of strategy:

The underwater electronic warfare delivery team which forms part of maritime combat systems within defence equipment and support is considering negotiating a contract for the provision and support of complex diving life support equipment.

The Authority currently contracts with several suppliers that provide the range of diving equipment and support that the Authority requires.

The strategy is to replace these multiple contracts with 2 prime contracts to satisfy the Authority’s requirements for diving equipment and support. These 2 prime contracts are:

UEW/011: procurement and availability in-service support of diving support equipment; and

UEW/012: procurement and reliability in-service support of diving support equipment. This Contract Notice relates to UEW/011 only. If you are interested in tendering for UEW/012 a separate notice has been published for that requirement and you should respond directly to that Notice should you be interested in that opportunity.

2) Summary of requirements/description of work and scope.

The requirement under UEW/011 is for a provision and availability driven in-service support of complex diving equipment. This includes:

— parachute lift bags,

— Swimmers Oxygen Breathing Apparatus (SOBA),

— Enclosed Mine Lift Bags (EMLG),

— Type B Recompression Chambers,

— Enclosed Space Diving System (ESDS),

— Contaminated Water Diving System (CWDS).

The contractor will be expected to provide equipment to meet the Authority’s equipment availability targets, this is expected to comprise of a contractor logistic support type arrangement.

The scope of the contract is expected to expand as the Authority intends to procure several diving equipments over the duration of the contract. The Authority will be responsible for procuring new to service equipment, following an initial bedding-in period responsibility for further procurements and in-service support of that equipment will be passed to the contractor under UEW/011. Over the course of the contract the contractor will be expected to sub-contract with the Authority’s nominated supplier to enable further procurements and provide in-service support to that equipment. The specification of these additional equipments is not defined at this point but may include the following:

— Clearance Divers Life Support Equipment (CDLSE),

— Self-Contained Air Diving Equipment (SCADE),

— dive computers.

In-service support includes:

— provision of equipment to maintain availability targets,

— logistic support and provision,

— engineering support,

— spares provision,

— repairs,

— storage and safe disposal,

— safety Management, including maintenance of a Safety Case in accordance with DEF STAN 00-56,

— obsolescence management,

— quality and configuration management,

— technical documentation management,

— training.

Developments in the market may have introduced improved equipments to that currently supplied to the Authority. This may include equipments that provide better capability and/or at a lower price to that of the current equipment. Therefore, tenderers may propose equivalent equipments as part of their solution to those equipments stated in the Invitation to Negotiate (ITN). The supplier must demonstrate that their equivalent equipment at least meets the standards and capability of those equipments currently provided to the Authority. Any proposed equipment that does not meet this requirement will not be considered. Variant bids will therefore be accepted although tenderers must also provide a response against the requirements as set out in the ITN. Copies of systems requirements that detail the performance levels that equivalent equipment must achieve will be issued with the ITN. Any tests or trials needed to demonstrate compliance against these requiremements will be supported by the contractor at its cost. The contractor should provide details in their tender of how it will demonstrate compliance against the system requirements. Tenderers shall also provide details in their tender of any government furnished facilities/information required to support testing and trials.

The expected contract duration is 5 years with options to extend by an additional 2 years. The expected total value of this requirement, including options and expanded scope is 18 000 000 GBP excluding VAT.

3) Process:

Suppliers interested in this requirement should complete the Pre-Qualifying Questionnaire (PQQ) linked to this advertisement.

A maximum of 6 suppliers will be invited to tender, these shall be those suppliers who have provided the 6 highest scoring compliant PQQs.

Full details of the requirement will be released with the Invitation to Negotiate.

The requirement is classified to official-sensitive. For the purposes of the Government’s Cyber Essentials Scheme and the level of Cyber Risk associated to this procurement is LOW as defined in DEFSTAN 05-138 (Cyber Security for Defence Suppliers).

Following an initial tender evaluation, the 3 highest scoring tenderers will be invited to negotiate. Tenderers will then be requested to revise and confirm their proposals to address issues discussed at negotiation. Full details of the tender evaluation will be issued with the ITN.

Suppliers must read through this advertisement and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 55Y7J748SF. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 17:00 (BST) on Wednesday 8.5.2019. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing - support@contracts.mod.uk or call 0800 282 324.

18 000 000GBP

II.2.2)

Information about options

An option to extend the duration of the contract by an additional 2 years. Therefore the contract will have a maximum duration of 7 years.

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation

The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial standing

(a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:

(i) the overall turnover of the business of the economic operator; and

(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

Full information is contained within the DPQQ Guidance Document attached to the DPQQ.

III.2.3)

Technical and/or professional capacity

(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability

(b) a list of works carried out over the past 5 years together with (unless the Contracting Authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case:

(i) the value of the consideration received;

(ii) when and where the work or works were carried out; and

(iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed.

(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:

(i) the dates on which the goods were sold or the services provided;

(ii) the consideration received;

(iii) the identity of the person to whom the goods were sold or the service were provided;

(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and

(v) where: (a) that person was not a Contracting Authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;

(d) a statement of the technicians or technical services available to the economic operator to:

(i) carry out the work under the contract, or

(ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.

(e) a statement of the economic operator's:

(i) technical facilities;

(ii) measures for ensuring quality;

(iii) study and research facilities; and

(iv) internal rules regarding intellectual property.

(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract;

(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;

(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the Contracting Authority;

(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority;

(n) a certificate:

(i) attesting conformity to quality management systems standards based on the relevant European standard; and

(ii) from an independent accredited body established in any Member State conforming to the European standards concerning accreditation and certification.

(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).

Full information is contained within the DPQQ Guidance Document attached to the DPQQ.

III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

No

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

36

Objective criteria for choosing the limited number of candidates

Information provided within DPQQ Guidance Document published with the DPQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

UEW/011

IV.3.2)

Previous publication(s) concerning the same contract

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2018/S 167-381599 29-08-2018

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 

IV.3.4)

Time-limit for requests to participate

 08-05-2019  17:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and http://www.contracts.mod.uk GO Reference: GO-201945-DCB-14771279

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Birch 1B #3133, DE&S Abbey Wood, Stoke Gifford
Bristol BS34 8JH UK
charlotte.thompson358@mod.uk +44 3067987542
https://www.gov.uk/government/organisations/defence-equipment-and-support

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

 05-04-2019

Current Notes