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Notice Summary

Title:
United Kingdom-Belfast: Case Management System Support and Development
Document Ref:
165444-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Public Prosecution Services for Northern Ireland
Date Published:
09 April 2019
Deadline Date:
08 May 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

PPS NI require support, maintenance and development of their current case management system which integrates with causeway and the support and maintenance of a small number of related systems.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Public Prosecution Services for Northern Ireland

93 Chichester Street

Belfast

BT1 3JR

UK

Contact person: SSDAdmin.CPDfinance-ni.gov.uk

E-mail: SSDAdmin.CPD@finance-ni.gov.uk

NUTS: UK

Internet address(es)

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etendersni.gov.uk/epps


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etendersni.gov.uk/epps


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ID 1581478 PPS NI — Case Management System Support and Development

Reference number: 1581478

II.1.2) Main CPV code

72500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

PPS NI require support, maintenance and development of their current case management system which integrates with causeway and the support and maintenance of a small number of related systems.

II.1.5) Estimated total value

Value excluding VAT: 4 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72700000

72222300

48000000

72212983

72212781

72212900

72250000

72251000

72261000

72263000

72267000

72267100

72267200

II.2.3) Place of performance

NUTS code:

UKN

II.2.4) Description of the procurement

PPS NI require support, maintenance and development of their current case management system which integrates with causeway and the support and maintenance of a small number of related systems.

II.2.5) Award criteria

Criteria below:

Quality criterion: Award criteria / Weighting: 50

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for an initial period of five (5) years, from the commencement date, with two (2) optional extension periods of one (1) year each. ie 5 years + [1 year +1 year].

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for an initial period of five (5) years, from the commencement date, with two (2) optional extension periods of one (1) year each. ie 5 years + [1 year +1 year].

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/05/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 06/08/2019

IV.2.7) Conditions for opening of tenders

Date: 08/05/2019

Local time: 15:30

Place:

Construction and Procurement Delivery (CPD), 303 Airport Road West, BT3 9ED.

Information about authorised persons and opening procedure:

CPD Representative.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Following the expiry of the initial contract period and any uptake of the optional extension periods.

VI.3) Additional information

The figure indicated in 11.1.5 represents the upper limit of an estimated contract value which ranges from (3 500 000 GBP to 4 200 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.

Contract monitoring, the successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. Insert appropriate reservations of rights and disclaimers of liability here consider - e.g. “The Authority expressly reserves the rights:

I. Not to award any contract as a result of the procurement process commenced by publication of this notice;

II. To make whatever changes it may see fit to the content and structure of the tendering competition;

III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

IV. To award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates."

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR's 2015

Belfast

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

04/04/2019

Current Notes