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Notice Summary

United Kingdom-Ruthin: Provision of Web Content Management System (Web CMS) Software
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Denbighshire County Council
Date Published:
05 April 2019
Deadline Date:
03 May 2019
Document Source:
Alert Profile:

Notice Abstract

Denbighshire County Council require a Website Content Management System (Web CMS) to enable the delivery of a replacement corporate website for

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Denbighshire County Council

Wynnstay Road


LL15 1YN


Telephone: +44 1352701817



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Web Content Management System (Web CMS) Software

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Denbighshire County Council require a Website Content Management System (Web CMS) to enable the delivery of a replacement corporate website for

II.1.5) Estimated total value

Value excluding VAT: 179 280.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)






II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

Denbighshire County Council require a Website Content Management System (Web CMS) to enable the delivery of a replacement corporate website for

The website will contribute towards the aims and ambitions of the Authority’s developing Digital Strategy which includes the development of digital tools and solutions that can be reused to support the Authority’s wider work to transform our public services and deliver our digital ambition.

The website will be accessible so that it can be used by as many people as possible, including those with those disabilities (such as impaired vision, motor difficulties, cognitive impairments, learning disabilities and deafness or impaired hearing). It will be developed to meet the Website Content Accessibility Guidelines (WCAG) 2.1 standard (compliance level AA as a minimum) and be capable of supporting assistive technologies such as screen reader software, speech recognition software and screen magnification software.

The website will incorporate a responsive design so that it can be used on as many different digital devices as possible — including smart phones, tablets, desktops and touch screens.

The aims of the project are to deliver:

— a replacement corporate website for that is accessible to all — including those with disabilities,

— a Website Content Management System (Web CMS) to enable the delivery of the replacement website.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Please see procurement documentation for details of renewals/extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stipulated in the Procurement documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/05/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted



IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 03/05/2019

Local time: 13:00



Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information


1) Log in to PROACTIS at

2) If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to Step 3;

3) Click the “Sign Up” button at the bottom of the window;

4) Enter your correct organisation name, address and primary contact details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. then please use this as the primary contact email address;

5) Please make a note of the Organisation ID and User Name, then click “Register”;

6) You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details;

7) Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details;

8) In the classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.

9) In the buyers screen please select Denbighshire County Council (you may register with other organisations if you wish);

10) In the primary contact details screen please ensure that all information is complete (please see Note 4 above);

11) Accept the terms and conditions and then click “>”. This takes you to the Welcome window;

12) In the finish screen please enter a new password and note all your Login details for future reference;

13) Now click “Complete Registration” and you will enter the Supplier Network page;

14) On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you;

15) Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one;

16) In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the guidance for bidders document;

17) You can now either create your “response”, or “Decline” this opportunity.

(WA Ref:91085)

VI.4) Procedures for review

VI.4.1) Review body

Denbighshire County Council

Wynnstay Road


LL15 1YN


Telephone: +44 1824712612

Internet address(es)


VI.4.2) Body responsible for mediation procedures

Supreme Court

The Royal Courts of Justice



VI.5) Date of dispatch of this notice


Current Notes