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Notice Summary

Title:
United Kingdom-Swindon: Water Treatment at the LMB and Ares
Document Ref:
157327-2019
Document Type:
Contract Notice - Open Procedure
Published By:
UK Research and Innovation
Date Published:
04 April 2019
Deadline Date:
24 May 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

UK Shared Business Services (UK SBS), on behalf of UK Research and Innovation, wishes to establish a contract for the water treatment services at the LMB and Ares facility in Cambridge.UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).This is a services contract.All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Services eSourcing Suite. To participate in this procurement, participants shall first be registered on the eSourcing Suite.See section I.3 for access to procurement documentation.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

UK Research and Innovation

Polaris House

Swindon

SN2 1FF

UK

Contact person: Jonathan Young

Telephone: +44 1793867005

E-mail: fmprocurement@uksbs.co.uk

NUTS: UKK14

Internet address(es)

Main address: http://www.uksbs.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.contractsfinder.service.gov.uk/


Additional information can be obtained from another address:

Crown Commercial Services Ltd

London

UK

E-mail: ExpressionOfInterest@crowncommercial.gov.uk

NUTS: UKI

Internet address(es)

Main address: https://gpsesourcing.cabinetoffice.gov.uk

Tenders or requests to participate must be sent electronically to:

https://gpsesourcing.cabinetoffice.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Public Procurement

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Water Treatment at the LMB and Ares

Reference number: FM19094

II.1.2) Main CPV code

79993100

 

II.1.3) Type of contract

Services

II.1.4) Short description

UK Shared Business Services (UK SBS), on behalf of UK Research and Innovation, wishes to establish a contract for the water treatment services at the LMB and Ares facility in Cambridge.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).

This is a services contract.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Services eSourcing Suite. To participate in this procurement, participants shall first be registered on the eSourcing Suite.

See section I.3 for access to procurement documentation.

II.1.5) Estimated total value

Value excluding VAT: 1 040 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50710000

51100000

45232430

II.2.3) Place of performance

NUTS code:

UKH12

Main site or place of performance:

Laboratory of Molecular Biology

Hills Road

Cambridge

CB2 0QH

II.2.4) Description of the procurement

Scope of service for the water services bundle – LMB and Ares

The water services bundle maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises and supplemented where necessary by an initial site survey, are maintained to the required “fit for function” performance level. Equipment covered by the water services contract include: legionaries control — hot and cold water services, boiler water treatment, water softeners and tanks, chillers, secondary chillers, closed -circuit water treatment and RO water systems.

3) To service and maintain systems as defined above in accordance with:

(a) manufacturer’s recommendations as set out in the O&M schedules as a minimum or as required to meet the needs of the as-built environment;

(b) all relevant PPM requirements as stated in SFG 20 maintenance standards;

(c) relevant BS EN standards;

(d) current fire regulations and all other applicable legal statutory requirements.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service's eSourcing Suite. To participate in this procurement, participants shall first be registered on the eSourcing Suite, this can be done online at https://gpesourcing.cabinetoffice.gov.uk/emptoris by following the link “Supplier eSourcing Registration.” Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registrations and use of the system can be found at https://www.gov.uk/government/publications/becomea-crown-commercial-service-supplier registered user can express an interest in a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; your organisations full name as a registered supplier; the name and contact details for the registered individual sending the email Crown Commercial Service (CCS) will process the email and then enable the bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing suite you will have access to emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd); Freephone: 0345010 3503 email: eenablement@crowncommercial.gov.uk. The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by and supplier.

If the Contracting Authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

See section I.3 for access to procurement documentation.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70.00

Price / Weighting:  30.00

II.2.6) Estimated value

Value excluding VAT: 1 040 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020

End: 01/01/2023

This contract is subject to renewal: Yes

Description of renewals:

There is the option for 2 further years to be added in + 1 + 1

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Mobilisation:

During a period from 3 months before contract start date, by appointment, the site will be available to the contractor for additional surveys to familiarise themselves and their teams with the equipment, assets and systems that they will be responsible for maintaining through the duration of the contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/05/2019

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/05/2019

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by and supplier. If the Contracting Authority decides to enter in a contract with the successful supplier, this dos not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

The sourcing documents can be accessed at: https//gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in I.3

The Contracting Authority(CA) will continue to utilise the Official Journal of the European Union (OJEU) for this procurement if the United Kingdom (UK) is able to gain access to the OJEU.

If, however during this procurement process the UK exits the EU and this does not allow for any transitional arrangements of access aligned to the timings of the procurement, the Contracting Authority will as directed by the UK Governments Cabinet Office (via Crown Commercial Services) utilise the UK Governments own procurement portal to discharge the balance of its statutory obligations associated with this procurement.

VI.4) Procedures for review

VI.4.1) Review body

UK Shared Business Services

policy@uksbs.co.uk

Swindon

SN2 1FF

UK

Internet address(es)

URL: http://www.uksbs.co.uk

VI.4.4) Service from which information about the review procedure may be obtained

UK Shared Business Services Ltd

Swindon

SN2 1FF

UK

E-mail: policy@uksbs.co.uk

Internet address(es)

URL: http://www.uksbs.co.uk

VI.5) Date of dispatch of this notice

01/04/2019

Current Notes