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Notice Summary

Title:
United Kingdom-Greenock: Managed Services and Unified Communications
Document Ref:
139213-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
River Clyde Homes
Date Published:
26 March 2019
Deadline Date:
22 April 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

RCH are looking to procure a suitably experienced and competent company to undertake managed services and unified communications.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

River Clyde Homes

Roxburgh House, 102–112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

E-mail: Procurement@riverclyehomes.org.uk

NUTS: UKM83

Internet address(es)

Main address: http://riverclydehomes.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Managed Services and Unified Communications

Reference number: RCH470

II.1.2) Main CPV code

72510000

 

II.1.3) Type of contract

Services

II.1.4) Short description

RCH are looking to procure a suitably experienced and competent company to undertake managed services and unified communications.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32524000

II.2.3) Place of performance

NUTS code:

UKM83

II.2.4) Description of the procurement

River Clyde Homes is a “not for profit” affordable housing provider that owns and manages over 5 800 homes and provides factoring services to a further 2 200 homes in the Inverclyde area. We hold the Investor's In People Gold standard, and employ over 250 members of staff, including 58 specialist trades operatives. RCH require to procure an experienced and competent contractor to undertake managed services and unified communications.

As part of this tender RCH are seeking a managed services supplier who has the capability to provide:

— colocation and managed services,

— DRaaS,

— network connectivity,

— administration of the above,

— monitoring,

— reporting.

For Unified Communications services include:

— solution design for the implementation of an Online Communication Solution as RCH’s UC and telephone solution. Implementation of said Online Communication Solution UC services for all RCH users including desk and mobile devices,

— provision of PSTN breakout for all RCH users to make and receive telephone calls,

— porting of RCH’s existing geographic and non-geographic numbers to the PSTN breakout service,

— exchange line and dialled minutes services to deliver the PSTN calls,

— provision of an omnichannel contact centre which and as a minimum includes inbound and outbound telephony, email, text messaging (SMS), web chat and social media (minimum of Facebook and Twitter public posts and direct messages) solution needs to integrate with RCH Voice Recording solution (Liquid Voice),

— workforce management solution,

— mobile devices, SIM card rental, billing management and calls including porting of RCH’s mobile numbers to the solution,

— ability to manage mobile device configuration and security.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The contract will run for an initial 4-year duration. RCH reserve the right, at its sole discretion to extend any resultant agreement for up to a further 3 12-month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not relevant to this procurement process.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.5.1 — it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: employers liability insurance = 5 000 000 GBP.

4B.5.2 — it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: public liability insurance = 5 000 000 GBP, professional indemnity insurance = 2 000 000 GBP.

4B.6 — the bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 — bidders require to provide 3 examples of the successful delivery of contracts that are close in nature and scope to RCH’s requirement. Bidders require to describe the scope of the contracts, what their responsibilities are/were, what the scale of the contract was, and how they have performed within the contract.

The examples provided should highlight the bidders capability to:

— provide data centre facilities,

— provide colocation facilities,

— provide cloud services e.g. disaster recovery as a service,

— assist in server migration programs,

— provide unified communication solutions covering telephony (mobile-PSTN-VoiP), email, SMS and social media,

— support enterprise Office 365 adoption,

— provide billing management for phone use,

— provide contact centre solutions with workforce scheduling and dashboard,

— demonstrate robust issue resolution approach.

Bidders will also be required to provide written references from 2 of the 3 clients listed along with their ESPD response. The references should provide a summary of the works undertaken and indicate the clients own satisfaction levels with the quality of service they received. Bidders who simply provide the company name, value and date will fail in this element. (Worth 50 % of ESPD Score).

4C.2 — bidders are required to provide details of the actual ICT staff that are available to service the contract in the event of a successful bid. Each staff member’s core skills, qualifications, accreditations, experience and competency should be provided.

Examples of relevant skills are listed below:

— Microsoft certification: MCSA, MCSA, MCSD, etc,

— network certification: Cisco, Juniper, HP, etc,

— AWS Certification: Cloud Practitioner, Solution Architect, etc,

— telephony certification: Cisco, Avaya, Microsoft, etc,

— data center certification: Cisco, VMware, Dell, etc,

— security certification: CISSP, ISC, etc.

(Worth 30 % of ESPD Score).

4C.6.1 — bidders are required to provide details of the relevant experience; and the educational and professional qualifications held by their managerial staff.

Examples of relevant skills are listed below:

— project/programme management: PMP, PRINCE2, Six-Sigma, AgilePM, TOGAF, ITIL, etc,

— professional membership: IIBA, CMI, BCS, AMBA, etc.

(Worth 10 % of ESPD Score).

4C.9 — bidders are required to provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise. These should include:

— operating systems management tools,

— physical server management tools,

— virtual server management tools,

— file server management tools,

— network management tools,

— security management tools,

— device management tools,

— contact center integration tools,

— telephony (PSTN-VoiP integration) tools,

— telephony monitoring/management (from cloud to device) tools.

(Worth 10 % of ESPD score).

4C.10 — bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders should remember if they are sub-contracting any of the core services, then their sub-contractor require to also complete and submit an ESPD (Info only).

4D.1 — bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

And bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO ISO 27001 (or equivalent).

(Pass/Fail).

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Key performance indicators will apply to any resultant contract. These will be detailed at tender stage.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2010/S 124-190158

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/04/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/05/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

March 2026.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All ESPD's must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries relating to the contract must be raised via the “Question and Answer” function of the PCS website.

The response provided to questions 4C1–4C9 of the ESPD will be allocated a score based on the following methodology, all other sections of the ESPD are scored on a pass/fail basis:

0 — Unacceptable.

1 — Poor.

2 — Acceptable.

3 — Good.

4 — Excellent.

Unacceptable — nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

Poor — response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

Acceptable — response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

Good — response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Excellent — response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Where a bidder is allocated a score of “0” or “1” by RCH’s evaluation panel, for any of these questions, they may be disqualified from the procurement process.

A separate ESPD response must be provided for any subcontractor(s) on whose capability and capacity the main bidder relies on in order to meet the selection criteria.

An “ESPD Completion Guidance” document is attached to the notice. All bidders should ensure that they read and understand this document before completing the ESPD.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=578283.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

At tender stage bidders will require to set out what community benefits they will bring to the Inverclyde area in the event of a successful bid. Responses may address targeted recruitment and training; equal opportunities; supply-chain initiatives; environmental initiatives, community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme.

(SC Ref: 578283)

VI.4) Procedures for review

VI.4.1) Review body

River Clyde Homes

Roxburgh House, 102–112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

Internet address(es)

URL: http://riverclydehomes.org.uk

VI.5) Date of dispatch of this notice

21/03/2019

Current Notes