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Notice Summary

United Kingdom-Edinburgh: Supply of Faecal Management Systems
138417-2019
The Common Services Agency (more commonly known as NHS National Services Scotlan
26 March 2019
02 May 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division procurement, commissioning and facilities is undertaking this procurement for supply of Faecal Management Systems to the National Distribution Centre, Larkhall ML9 2QX on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”) where applicable.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Contact person: Iain Main- NDC Category Manager

Telephone: +44 1698794586

E-mail: nss.pcfndccategory@nhs.net

NUTS: UKM

Internet address(es)

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of Faecal Management Systems

Reference number: NP622/19

II.1.2) Main CPV code

33141600

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division procurement, commissioning and facilities is undertaking this procurement for supply of Faecal Management Systems to the National Distribution Centre, Larkhall ML9 2QX on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”) where applicable.

II.1.5) Estimated total value

Value excluding VAT: 536 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

33141600

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

II.2.4) Description of the procurement

Supply of Faecal Management Systems and associated collection bags to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

II.2.5) Award criteria

Criteria below:

Quality criterion: Implementation and product support / Weighting: 30

Price / Weighting:  70

II.2.6) Estimated value

Value excluding VAT: 536 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019

End: 30/06/2021

This contract is subject to renewal: Yes

Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by 2 x periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Important note: Award will be on a Multi Supplier Unranked basis — with a maximum of three (3) suppliers being awarded onto the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate in respect of the activities which similar type to the subject matter of the notice;

2) All candidates will be required to provide statement of accounts or extracts relating to their business. See contract/tender documentation which incorporates the requirements of the ESPD (Scotland) and the financial period of reporting is the previous 3 financial years.


III.1.3) Technical and professional ability

Minimum level(s) of standards required:

The following are indicative of the detail to be provided within the final tender document to be published 29.3.2019 — it is essential that the tender document is referenced to consider all necessary requirements:

1) Confirmation and evidence of CE Marking accreditation to the appropriate Medical Device Directive classification;

2) Evidence of BS EN ISO13485 or equivalent accreditation;

3) Confirmation product is Latex Free;

4) Minimal Product Kit Contents;

5) Confirmation of Batch/Lot traceability of Products;

6) Submitted evidence of an Ethical Trading Policy specifically focused on total supply chain;

7) Confirmation of first tier audit process for products relative to the scope;

8) Evidence of subsequent audit process and timings schedule;

9) Confirmation for provision of 6 monthly status reports relating to audits of first tier manufacturer;

10) Confirmation of initial date to which first report will be provided;

11) Declaration of any ethical compliance issues occurring over previous 2 year period and remedial actions implemented (if applicable).

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/05/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/07/2019

IV.2.7) Conditions for opening of tenders

Date: 02/05/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

For additional information or queries please contact Contact Brian Roach, NDC Commodity Manager, telephone 01312757620 — email nss.pcfndccategory@nhs.net

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13265

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:578322)

VI.4) Procedures for review

VI.4.1) Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794410

Internet address(es)

URL: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that maybe awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

VI.5) Date of dispatch of this notice

22/03/2019