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Notice Summary

United Kingdom-Manchester: Office, Computer and Library Supplies
128876-2019
NWUPC Ltd
20 March 2019
17 May 2019
Contract Notice - Open Procedure
OJEU Tender
Yes

Notice Abstract

NWUPC is seeking to establish a multi-provider framework agreement on behalf of the members of NWUPC, APUC, HEPCW, LUPC, NEUPC and SUPC for Office, Computer and Library Supplies. This Framework Agreement will commence on 1.8.2019 for an initial period of 24 months until 31.7.2021 with the option to extend the Agreement for 12 months until 31.7 2022 and a further 12 months until 31.7.2023 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three lots as follows:— Lot 1 – Office, Computer and Library Supplies,— Lot 2 – Computer Supplies,— Lot 3 – Library Supplies.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NWUPC Ltd

Albert House, 17 Bloom Street

Manchester

M1 3HZ

UK

Contact person: Helen Dodd-Williams

Telephone: +44 1612348012

E-mail: helen.dodd-williams@manchester.ac.uk

NUTS: UK

Internet address(es)

Main address: www.nwupc.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

I.1) Name and addresses

Helen Dodd-Williams

Albert House, 17 Bloom Street

Manchester

M1 3HZ

UK

Contact person: Helen Dodd-Williams

E-mail: helen.dodd-williams@manchester.ac.uk

NUTS: UK

Internet address(es)

Main address: www.nwupc.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

I.2) Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/nwupc/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/nwupc/aspx/Home


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/nwupc/aspx/Home


I.4) Type of the contracting authority

Other: Sub-Central Contracting Authority

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Office, Computer and Library Supplies

Reference number: OFF 3068NW

II.1.2) Main CPV code

30192000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

NWUPC is seeking to establish a multi-provider framework agreement on behalf of the members of NWUPC, APUC, HEPCW, LUPC, NEUPC and SUPC for Office, Computer and Library Supplies. This Framework Agreement will commence on 1.8.2019 for an initial period of 24 months until 31.7.2021 with the option to extend the Agreement for 12 months until 31.7 2022 and a further 12 months until 31.7.2023 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three lots as follows:

— Lot 1 – Office, Computer and Library Supplies,

— Lot 2 – Computer Supplies,

— Lot 3 – Library Supplies.

II.1.5) Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 — Office, Computer and Library Supplies

II.2.2) Additional CPV code(s)

30192000

30192930

30192124

30125100

22600000

30192127

30100000

30192113

30191000

30192940

30192110

37822000

30192123

30192132

30192121

30000000

30192130

30125120

30192134

22610000

30192122

30125110

30192133

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

II.2.4) Description of the procurement

Lot 1 Office, Computer and Library Supplies includes, but is not limited to, the following scope; general office products, cut paper (desktop delivery quantities), minor office equipment, envelopes, printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, book care, book trolleys and display supplies, library security supplies, referencing supplies, janitorial products for office use, other office supplies products, other computer supplies products, other library supplies products. This list is not exhaustive.

II.2.5) Award criteria

Criteria below:

Quality criterion: Customer Requirements / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 53 929 916.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2021

This contract is subject to renewal: Yes

Description of renewals:

There are 2 further 1-year extension periods available until 31.7.2023.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This project may be used by members for ERDF funded projects.

Lot No: 2

II.2.1) Title

Lot 2 — Computer Supplies

II.2.2) Additional CPV code(s)

30200000

30237460

30237410

30125100

30125120

30237300

30192113

30237200

30192110

22600000

22610000

30125110

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

II.2.4) Description of the procurement

Lot 2 Computer Supplies includes, but is not limited to, the following scope; printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, other computer supplies products. This list is not exhaustive.

II.2.5) Award criteria

Criteria below:

Quality criterion: Customer Requirements / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 6 431 168.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2021

This contract is subject to renewal: Yes

Description of renewals:

There are two further one year extension periods available until 31.7.2023.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This framework may be used by members for ERDF projects.

Lot No: 3

II.2.1) Title

Lot 3 — Library Supplies

II.2.2) Additional CPV code(s)

39155100

22110000

22114000

22112000

22113000

39153100

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

II.2.4) Description of the procurement

Lot 3 Library Supplies includes, but is not limited to, the following scope; book care, book trolleys and display supplies, library security supplies, referencing supplies, other library supplies products. This list is not exhaustive.

II.2.5) Award criteria

Criteria below:

Quality criterion: Customer Requirements / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 1 505 272.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2021

This contract is subject to renewal: Yes

Description of renewals:

There are 2 further 1-year extension periods available until 31.7.2023.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This framework may be used by members for ERDF projects.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 9

Justification for any framework agreement duration exceeding 8 years: 4 years

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/05/2019

Local time: 13:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 17/05/2019

Local time: 14:00

Place:

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The following organisations intend to utilise the framework agreement as soon as possible after award:

— NWUPC https://www.nwupc.ac.uk/our-members

— APUC http://www.apuc-scot.ac.uk/#!/members

— HEPCW http://www.hepcw.ac.uk/about-us-2/

— LUPC https://www.lupc.ac.uk/member-list

— NEUPC http://www.neupc.ac.uk/our-members

— SUPC https://www.supc.ac.uk/about-us/our-members/our-members

At some point during the life of the Framework Agreement the members of the following may wish to utilise the Agreement:

— https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

— https://www.gov.uk/government/organisations

— https://www.gov.uk/find-local-council

— https://www.local.gov.uk

— https://www.gov.uk/government/organisations

— http://www.nationalparks.gov.uk

— http://www.police.uk/?view=force_sites

— https://www.police-information.co.uk/index.html

— http://www.fire.org.uk/fire-brigades.html

— https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

— https://www.hospiceuk.org/about-hospice-care/find-a-hospice

— https://www.hqp.org.uk/

— http://www.charity-commission.gov.uk

— http://www.oscr.org.uk

— http://www.citizensadvice.org.uk/index/getadvice.htm

— www.cas.org.uk

— https://www.gov.scot

— http://www.parliament.scot/about-the-parliament.aspx

— https://www.gov.scot/Topics/Government

— https://www.gov.scot/Topics/Government/public-bodies

— https://www.mygov.scot/organisations/

— https://www.gov.scot/Topics/Government/public-bodies/about/Bodies

— https://www.scot.nhs.uk/organisations

— https://www.gov.scot/Topics/Health/NHS-Workforce/NHS-Boards

— http://www.scotland.police.uk

— https://www.sfha.co.uk/our-members/directory

— https://www.gov.uk/government/organisations/office-of-the-secretary-of-state-for-scotland/about/our-governance

— https://www.scottishhousingregulator.gov.uk/find-and-compare-landlords

— https://beta.gov.scot/policies/schools/

— https://beta.gov.scot/policies/schools/

— https://education.gov.scot/parentzone/additional-support

— http://www.wlga.gov.uk/home

— https://gov.wales/about/civilservice/?lang=en

— https://gov.wales/about/cabinet/cabinetstatements/2016-new/sponsoredbodies/?lang=en

— http://www.wales.nhs.uk/ourservices/directory

— https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

— https://socialcare.wales/

— https://www.northernireland.gov.uk/topics/your-executive/government-departments

— https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland

— https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

— https://www.education-ni.gov.uk/

— http://online.hscni.net

— https://www.nidirect.gov.uk/contacts/housing-associations

— https://www.psni.police.uk

VI.4) Procedures for review

VI.4.1) Review body

NWUPC Ltd

Albert House, 17 Bloom Street

Manchester

M1 3HZ

UK

Telephone: +44 1612348012

E-mail: helen.dodd-williams@manchester.ac.uk

Internet address(es)

URL: www.nwupc.ac.uk

VI.4.2) Body responsible for mediation procedures

NWUPC Ltd

Albert House, 17 Bloom Street

Manchester

M1 3HZ

UK

Telephone: +44 1612348012

E-mail: helen.dodd-williams@manchester.ac.uk

Internet address(es)

URL: www.nwupc.ac.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

See tender documents.

VI.5) Date of dispatch of this notice

15/03/2019