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  • Notice Summary
    United Kingdom-Manchester: Office, Computer and Library Supplies
    128876-2019
    NWUPC Ltd
    20 March 2019
    17 May 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    NWUPC is seeking to establish a multi-provider framework agreement on behalf of the members of NWUPC, APUC, HEPCW, LUPC, NEUPC and SUPC for Office, Computer and Library Supplies. This Framework Agreement will commence on 1.8.2019 for an initial period of 24 months until 31.7.2021 with the option to extend the Agreement for 12 months until 31.7 2022 and a further 12 months until 31.7.2023 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three lots as follows:— Lot 1 – Office, Computer and Library Supplies,— Lot 2 – Computer Supplies,— Lot 3 – Library Supplies.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    NWUPC Ltd

    Albert House, 17 Bloom Street

    Manchester

    M1 3HZ

    UK

    Contact person: Helen Dodd-Williams

    Telephone: +44 1612348012

    E-mail: helen.dodd-williams@manchester.ac.uk

    NUTS: UK

    Internet address(es)

    Main address: www.nwupc.ac.uk

    Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

    I.1) Name and addresses

    Helen Dodd-Williams

    Albert House, 17 Bloom Street

    Manchester

    M1 3HZ

    UK

    Contact person: Helen Dodd-Williams

    E-mail: helen.dodd-williams@manchester.ac.uk

    NUTS: UK

    Internet address(es)

    Main address: www.nwupc.ac.uk

    Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

    I.2) Joint procurement

    The contract involves joint procurement

    The contract is awarded by a central purchasing body

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    https://in-tendhost.co.uk/nwupc/aspx/Home


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    https://in-tendhost.co.uk/nwupc/aspx/Home


    Tenders or requests to participate must be sent to the abovementioned address


    Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

    https://in-tendhost.co.uk/nwupc/aspx/Home


    I.4) Type of the contracting authority

    Other: Sub-Central Contracting Authority

    I.5) Main activity

    Education

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Office, Computer and Library Supplies

    Reference number: OFF 3068NW

    II.1.2) Main CPV code

    30192000

     

    II.1.3) Type of contract

    Supplies

    II.1.4) Short description

    NWUPC is seeking to establish a multi-provider framework agreement on behalf of the members of NWUPC, APUC, HEPCW, LUPC, NEUPC and SUPC for Office, Computer and Library Supplies. This Framework Agreement will commence on 1.8.2019 for an initial period of 24 months until 31.7.2021 with the option to extend the Agreement for 12 months until 31.7 2022 and a further 12 months until 31.7.2023 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three lots as follows:

    — Lot 1 – Office, Computer and Library Supplies,

    — Lot 2 – Computer Supplies,

    — Lot 3 – Library Supplies.

    II.1.5) Estimated total value

    Value excluding VAT: 100 000 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: Yes

    Tenders may be submitted for maximum 3 lots

    Maximum number of lots that may be awarded to one tenderer: 1

    II.2) Description

    Lot No: 1

    II.2.1) Title

    Lot 1 — Office, Computer and Library Supplies

    II.2.2) Additional CPV code(s)

    30192000

    30192930

    30192124

    30125100

    22600000

    30192127

    30100000

    30192113

    30191000

    30192940

    30192110

    37822000

    30192123

    30192132

    30192121

    30000000

    30192130

    30125120

    30192134

    22610000

    30192122

    30125110

    30192133

    II.2.3) Place of performance

    NUTS code:

    UK


    Main site or place of performance:

    II.2.4) Description of the procurement

    Lot 1 Office, Computer and Library Supplies includes, but is not limited to, the following scope; general office products, cut paper (desktop delivery quantities), minor office equipment, envelopes, printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, book care, book trolleys and display supplies, library security supplies, referencing supplies, janitorial products for office use, other office supplies products, other computer supplies products, other library supplies products. This list is not exhaustive.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Customer Requirements / Weighting: 60

    Price / Weighting:  40

    II.2.6) Estimated value

    Value excluding VAT: 53 929 916.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Start: 01/08/2019

    End: 31/07/2021

    This contract is subject to renewal: Yes

    Description of renewals:

    There are 2 further 1-year extension periods available until 31.7.2023.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    This project may be used by members for ERDF funded projects.

    Lot No: 2

    II.2.1) Title

    Lot 2 — Computer Supplies

    II.2.2) Additional CPV code(s)

    30200000

    30237460

    30237410

    30125100

    30125120

    30237300

    30192113

    30237200

    30192110

    22600000

    22610000

    30125110

    II.2.3) Place of performance

    NUTS code:

    UK


    Main site or place of performance:

    II.2.4) Description of the procurement

    Lot 2 Computer Supplies includes, but is not limited to, the following scope; printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, other computer supplies products. This list is not exhaustive.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Customer Requirements / Weighting: 60

    Price / Weighting:  40

    II.2.6) Estimated value

    Value excluding VAT: 6 431 168.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Start: 01/08/2019

    End: 31/07/2021

    This contract is subject to renewal: Yes

    Description of renewals:

    There are two further one year extension periods available until 31.7.2023.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    This framework may be used by members for ERDF projects.

    Lot No: 3

    II.2.1) Title

    Lot 3 — Library Supplies

    II.2.2) Additional CPV code(s)

    39155100

    22110000

    22114000

    22112000

    22113000

    39153100

    II.2.3) Place of performance

    NUTS code:

    UK


    Main site or place of performance:

    II.2.4) Description of the procurement

    Lot 3 Library Supplies includes, but is not limited to, the following scope; book care, book trolleys and display supplies, library security supplies, referencing supplies, other library supplies products. This list is not exhaustive.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Customer Requirements / Weighting: 60

    Price / Weighting:  40

    II.2.6) Estimated value

    Value excluding VAT: 1 505 272.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Start: 01/08/2019

    End: 31/07/2021

    This contract is subject to renewal: Yes

    Description of renewals:

    There are 2 further 1-year extension periods available until 31.7.2023.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    This framework may be used by members for ERDF projects.

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

    List and brief description of conditions:

    III.1.2) Economic and financial standing

    Selection criteria as stated in the procurement documents


    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents


    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.3) Information about a framework agreement or a dynamic purchasing system

    The procurement involves the establishment of a framework agreement with several operators.

    Envisaged maximum number of participants to the framework agreement: 9

    Justification for any framework agreement duration exceeding 8 years: 4 years

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 17/05/2019

    Local time: 13:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.7) Conditions for opening of tenders

    Date: 17/05/2019

    Local time: 14:00

    Place:

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: Yes

    VI.2) Information about electronic workflows

    Electronic ordering will be used

    Electronic invoicing will be accepted

    Electronic payment will be used

    VI.3) Additional information

    The following organisations intend to utilise the framework agreement as soon as possible after award:

    — NWUPC https://www.nwupc.ac.uk/our-members

    — APUC http://www.apuc-scot.ac.uk/#!/members

    — HEPCW http://www.hepcw.ac.uk/about-us-2/

    — LUPC https://www.lupc.ac.uk/member-list

    — NEUPC http://www.neupc.ac.uk/our-members

    — SUPC https://www.supc.ac.uk/about-us/our-members/our-members

    At some point during the life of the Framework Agreement the members of the following may wish to utilise the Agreement:

    — https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

    — https://www.gov.uk/government/organisations

    — https://www.gov.uk/find-local-council

    — https://www.local.gov.uk

    — https://www.gov.uk/government/organisations

    — http://www.nationalparks.gov.uk

    — http://www.police.uk/?view=force_sites

    — https://www.police-information.co.uk/index.html

    — http://www.fire.org.uk/fire-brigades.html

    — https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

    — https://www.hospiceuk.org/about-hospice-care/find-a-hospice

    — https://www.hqp.org.uk/

    — http://www.charity-commission.gov.uk

    — http://www.oscr.org.uk

    — http://www.citizensadvice.org.uk/index/getadvice.htm

    — www.cas.org.uk

    — https://www.gov.scot

    — http://www.parliament.scot/about-the-parliament.aspx

    — https://www.gov.scot/Topics/Government

    — https://www.gov.scot/Topics/Government/public-bodies

    — https://www.mygov.scot/organisations/

    — https://www.gov.scot/Topics/Government/public-bodies/about/Bodies

    — https://www.scot.nhs.uk/organisations

    — https://www.gov.scot/Topics/Health/NHS-Workforce/NHS-Boards

    — http://www.scotland.police.uk

    — https://www.sfha.co.uk/our-members/directory

    — https://www.gov.uk/government/organisations/office-of-the-secretary-of-state-for-scotland/about/our-governance

    — https://www.scottishhousingregulator.gov.uk/find-and-compare-landlords

    — https://beta.gov.scot/policies/schools/

    — https://beta.gov.scot/policies/schools/

    — https://education.gov.scot/parentzone/additional-support

    — http://www.wlga.gov.uk/home

    — https://gov.wales/about/civilservice/?lang=en

    — https://gov.wales/about/cabinet/cabinetstatements/2016-new/sponsoredbodies/?lang=en

    — http://www.wales.nhs.uk/ourservices/directory

    — https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

    — https://socialcare.wales/

    — https://www.northernireland.gov.uk/topics/your-executive/government-departments

    — https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland

    — https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

    — https://www.education-ni.gov.uk/

    — http://online.hscni.net

    — https://www.nidirect.gov.uk/contacts/housing-associations

    — https://www.psni.police.uk

    VI.4) Procedures for review

    VI.4.1) Review body

    NWUPC Ltd

    Albert House, 17 Bloom Street

    Manchester

    M1 3HZ

    UK

    Telephone: +44 1612348012

    E-mail: helen.dodd-williams@manchester.ac.uk

    Internet address(es)

    URL: www.nwupc.ac.uk

    VI.4.2) Body responsible for mediation procedures

    NWUPC Ltd

    Albert House, 17 Bloom Street

    Manchester

    M1 3HZ

    UK

    Telephone: +44 1612348012

    E-mail: helen.dodd-williams@manchester.ac.uk

    Internet address(es)

    URL: www.nwupc.ac.uk

    VI.4.3) Review procedure

    Precise information on deadline(s) for review procedures:

    See tender documents.

    VI.5) Date of dispatch of this notice

    15/03/2019