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Notice Summary

United Kingdom-Motherwell: Aids for Daily Living
128842-2019
North Lanarkshire Council
20 March 2019
18 April 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

North Lanarkshire Councils (the Council) Equipment and Adaptation Services (EAS) in partnership with NHS Lanarkshire wishes to establish a framework agreement for the supply and delivery of various aids and adaptions which will assist service users throughout North Lanarkshire on a daily basis. Areas of supply within the framework agreement include access and bed aids, bathing and showering, commodes and toileting, dressing, eating and drinking, household and kitchen, hearing impairment, rails, and visual impairment

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Contact person: Euan Walker

Telephone: +44 1698520414

E-mail: walkereuan@northlan.gov.uk

NUTS: UKM84

Internet address(es)

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Aids for Daily Living Framework Agreement

Reference number: NLC-CPT-19-017

II.1.2) Main CPV code

33141000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

North Lanarkshire Councils (the Council) Equipment and Adaptation Services (EAS) in partnership with NHS Lanarkshire wishes to establish a framework agreement for the supply and delivery of various aids and adaptions which will assist service users throughout North Lanarkshire on a daily basis. Areas of supply within the framework agreement include access and bed aids, bathing and showering, commodes and toileting, dressing, eating and drinking, household and kitchen, hearing impairment, rails, and visual impairment

II.1.5) Estimated total value

Value excluding VAT: 2 800 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 8 lots

II.2) Description

Lot No: 1

II.2.1) Title

Access and Bed Aids

II.2.2) Additional CPV code(s)

33193120

33141000

33192110

33192310

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanakrshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): turning discs, transfer boards, leg lifters, rota stands, wheelchair ramps, mattress elevators, bedrails, bed cradles, back rests, slide sheets, etc.

Lot 1 amounts for circa 17 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Bathing and Showering

II.2.2) Additional CPV code(s)

42416110

33141000

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): powered bath lifts, adjustable steps, shower and bathing stools, chairs, seats, etc., wall-mounted shower seats, portable shower screens, etc.

Lot 2 amounts for circa 46 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Commodes and Toileting

II.2.2) Additional CPV code(s)

33141000

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and delivering the following items which include (but are not limited to): commodes, raised toilet seats, toilet frames, etc.

Lot 3 amounts for circa 15 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed Suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Dressing, Eating and Drinking

II.2.2) Additional CPV code(s)

39240000

39221123

33141000

39221121

39221120

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): cutlery, crockery, drinking mugs and cups, grips, etc.

Lot 4 amounts for circa 1 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Household and Kitchen

II.2.2) Additional CPV code(s)

39221100

33141720

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): trolley’s reachers, tables, raisers, stools, jar openers, kitchen apparatus, etc.

Lot 5 amounts for circa 11 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Hearing Impairment

II.2.2) Additional CPV code(s)

32552160

33185000

33141000

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): hearing aids, pagers, emergency alarms, vibrating and flash devices, etc.

Lot 6 amounts for circa 6 percent of the overall Framework Agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Rails

II.2.2) Additional CPV code(s)

33141000

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to) various rails and accessories to support users and provide them with stability and balance.

Lot 7 amounts for circa 1 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Visual Impairment

II.2.2) Additional CPV code(s)

33140000

32552150

38000000

II.2.3) Place of performance

NUTS code:

UKM84


Main site or place of performance:

Motherwell, North Lanarkshire.

II.2.4) Description of the procurement

Within this lot, appointed suppliers shall supply and deliver the following items which include (but are not limited to): walking sticks, symbol canes, watches and clocks, eating utensils, eye shields, etc.

Lot 8 amounts for circa 3 percent of the overall framework agreement value.

II.2.5) Award criteria

Criteria below:

Quality criterion: Stockholding and Supply Chains / Weighting: 15

Quality criterion: Processing Orders / Weighting: 15

Quality criterion: Communication and Complaints / Weighting: 10

Quality criterion: Online Assistance / Weighting: 5

Quality criterion: Added Value / Weighting: 5

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Community Benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The initial period of the framework agreement will be 36 months, with the option to extend for up to a further 12 months subject to satisfactory operation and performance from appointed suppliers and available Council budget. Any periods of extension will be at the Council’s sole discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESDPS 4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPDS 4B.1.1 — Bidders will be required to have a minimum general yearly turnover of one and a half times the annual value of the lot(s) in GBP they are bidding in for the last 2 years.

ESPDS 4B.3 — Where turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up or started trading.

ESPDS 4B.5.1 and 4B.5.2 — It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP,

— Public Liability Insurance = 5 000 000 GBP,

— Product Liability Insurance = 5 000 000 GBP.


Minimum level(s) of standards required:

ESPDS 4B.1.1 — bidders will be required to have a general yearly turnover of a minimum of one and a half times the cumulative annual spend for the Lot(s) that they are submitting a Tender for the last two (2) years i.e. if a bidder is bidding for lot 1 only, the Bidder must have a general yearly turnover of more than 180 000 GBP for the last 2 years or if a bidder is bidding for lots 1, 2 and 3, the bidder must have a general yearly turnover of more than 855 000 GBP for the last 2 years.

ESPDS 4B.3 - Where turnover information within ESPDS Part 4B.1.1 is not available for the time period requested, the Bidder must have been set up/registered and/or started trading within three (3) years of the date of publication of the Contract Notice.

ESPDS 4B.5.1 and 4B.5.2 — bidders must confirm they already have or commit to obtain prior to the commencement of the Framework Agreement, the minimum levels of insurance as listed above.

ESPDS 4B.1.1, 4B.5.1 and 4B.5.2 will be assessed on a Pass /Fail basis.

ESPDS 4B.3 should only be completed where the Bidder is not able to meet the requirements of ESPDS 4B.1.1. Accordingly, AB.3 will be assessed on a Pass/Fail basis if necessary.

Further information on the minimum requirements and full assessment criteria for Part 4.B of the ESPDS is located within condition 2, section 4 of the ITT document within the PCS-T System.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPDS 4C.1.2 — bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice.

ESPDS 4C.10 — bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPDS 4D — full details of the selection criteria in regards to Quality Assurance and Health and Safety is located within condition 2, section 4 of the ITT document within the PCS-T System.


Minimum level(s) of standards required:

ESPDS 4C.1.2 - Bidders are required to provide a minimum of two (2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements of all Lots they are bidding for within the Framework Agreement which were similar in regards to scope, scale and duration.

ESPDS 4C.10 - Bidders are required to confirm whether they intend to subcontract and, if so, what proportion will be sub-contracted

ESPDS 4D - Further information in regards to the minimum requirements for Quality Assurance and Health and Safety is located within condition 2, section 4 of the ITT document within the PCS-T System.

ESPDS 4C.1 and 4D.1 will be assessed on a Pass/Fail basis.

ESPDS 4C.10 is for information only and will not be assessed however sub-contractors identified may be required to provide a separate ESPDS.

Further information on the minimum requirements and full assessment criteria for Part 4.C and 4.D of the ESPDS is located within condition 2, section 4 of the ITT document within the PCS-T System.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The Framework Agreement shall be monitored in accordance with the Framework Conditions.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/04/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15/10/2019

IV.2.7) Conditions for opening of tenders

Date: 18/04/2019

Local time: 12:30

Place:

Civic Square, Windmillhill Road, Motherwell.

Information about authorised persons and opening procedure:

Tenders received by the Council will be opened in accordance with the Councils General Contract Standing Orders.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Council will decide whether to invoke the available options to extend the Framework Agreement or to procure a new contractual arrangement circa 6–9 prior to the end of the initial framework agreement period.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Bidders are encourage to review and familiarise themselves with the ITT document located within the Supplier Attachment Area of the Qualification/Technical Envelope within the PCST System prior to submitting a Tender.

Bidders are free to submit a Tender for a single, multiple or all Lots.

For each lot, the Council (where possible) will appoint a maximum of three (3) suppliers to the framework agreement.

The Council reserves the right to increase or decrease the number of Suppliers awarded onto each Lot where the Authority considers this is necessary to ensure sufficient competition and equal treatment of Bidders.

Bidders must complete the ESPDS within the Qualification Envelope of the PCST System as part of their submitted Tender. Further to Section III of this contract notice, the following minimum criteria will also apply:

Part II – Information Concerning the Bidder:

A: Information About the Bidder;

B: Information About Representatives of the Bidder;

C: Information About Reliance on the Capacities of Other Entities and

D: Information Concerning Sub-contractors on Whose Capacity the Bidder Does Not Rely.

Minimum level(s) of standards required:

The information required in Part II of the ESPDS is for information only and therefore will not be assessed however the Council may choose not to select a Bidder that cannot provide basic company information.

Bidders must ensure that they submit appropriate ESPDS completed by other members of the group, if they are bidding as part of a group, others on whose capacity they rely, and known subcontractors on whose capacity they do not rely on, to satisfy any aspect of the ESPDS.

Part III – Exclusion Grounds:

Minimum level(s) of standards required:

Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Part VI – Concluding statements:

Minimum level(s) of standards required:

Bidders unable to complete this part of the ESPDS may be excluded from the competition.

Late Tenders will not be considered under any circumstances

The Council will not provide additional notification to any Bidder of the rejection of a late Tender.

For the avoidance of any doubt, automated messages confirming receipt of a Tender should not be taken to imply acceptance of it by the Council.

The complete Tender (complete with ESPDS) should be submitted in accordance with the instructions given and signed by an authorised representative i.e. company director or secretary (as registered within Companies House) or by a person authorised by the Bidder to do so.

The Council reserves the right to exclude any unclear, erroneous and/or incomplete Tenders received.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13142. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:577466).

VI.4) Procedures for review

VI.4.1) Review body

Please See Vi.4.3 Below

Please See Vi.4.3 Below

UK

Internet address(es)

URL: http://www.northlanarkshire.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

15/03/2019