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Notice Summary

United Kingdom-Dundee: Provision of Vehicle Services Framework
127313-2019
Hillcrest HA Ltd
19 March 2019
17 April 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

Hillcrest Group is procuring the provision of vehicle maintenance services in accordance with the open procedure under the procurement regulations.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Hillcrest HA Ltd

1 Explorer Road

Dundee

DD2 1EG

UK

Telephone: +44 382564700

E-mail: tenders@hillcrestha.org.uk

Fax: +44 382564705

NUTS: UKM

Internet address(es)

Main address: www.hillcrestha.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Vehicle Services Framework

II.1.2) Main CPV code

50100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Hillcrest Group is procuring the provision of vehicle maintenance services in accordance with the open procedure under the procurement regulations.

II.1.5) Estimated total value

Value excluding VAT: 550 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Dundee/Angus/Perth — MOT/Vehicle Servicing/Vehicle Repairs

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM

UKM77

UKM71


Main site or place of performance:

Dundee/Angus/Perth.

II.2.4) Description of the procurement

MOT/Vehicle servicing/vehicle repairs.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Edinburgh — MOT/Vehicle Servicing/Vehicle Repairs

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh.

II.2.4) Description of the procurement

MOT/Vehicle servicing/vehicle repair.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Aberdeen — MOT/Vehicle Servicing/Vehicle Repairs

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeen.

II.2.4) Description of the procurement

MOT/Vehicle servicing/vehicle repairs.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Dundee — Tyre Repairs and Renewal

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM71


Main site or place of performance:

Dundee.

II.2.4) Description of the procurement

Tyre repairs and renewal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Edinburgh — Tyre Repairs and Renewal

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh.

II.2.4) Description of the procurement

Tyre repairs and renewal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Angus — Tyre Repairs and Renewal

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM71


Main site or place of performance:

Angus.

II.2.4) Description of the procurement

Tyre repairs and renewal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Perth — Tyre Repairs and Renewal

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM77


Main site or place of performance:

Perth.

II.2.4) Description of the procurement

Tyre repairs and renewal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Aberdeen — Tyre Repairs and Renewal

II.2.2) Additional CPV code(s)

50100000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeen.

II.2.4) Description of the procurement

Tyre repairs and renewal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

All Areas — Windscreen Replacement and Repairs (Scotland Cover)

II.2.2) Additional CPV code(s)

50100000

50112120

II.2.3) Place of performance

NUTS code:

UKM50

UKM71

UKM72

UKM73

UKM75

UKM76

UKM77


Main site or place of performance:

Scotland Wide.

II.2.4) Description of the procurement

Windscreen replacement and repairs (Scotland Cover).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Cost criterion: Cost of service / Weighting: 30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As required in connection with new vehicles bought.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See attached ITT documents.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

See attached ITT documents.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

See attached ITT documents.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Will be discussed at the pre-start meeting with the successful bidder.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 6

Justification for any framework agreement duration exceeding 8 years: N/A

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/04/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/04/2019

Local time: 12:00

Place:

Hillcrest Group Head Office

Information about authorised persons and opening procedure:

As per Hillcrest Group procurement procedures.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

6 months before the end of the current framework.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

You need only complete the tabs on the pricing schedule for the areas you are interested in pricing.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=577529

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As stated in the ITT.

(SC Ref:577529)

VI.4) Procedures for review

VI.4.1) Review body

Hillcrest HA Ltd

1 Explorer Road

Dundee

DD2 1EG

UK

Telephone: +44 382564700

E-mail: tenders@hillcrestha.org.uk

Fax: +44 382564705

Internet address(es)

URL: www.hillcrestha.org.uk

VI.5) Date of dispatch of this notice

15/03/2019