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Notice Summary

Title:
United Kingdom-London: Vessel Monitoring System (VMS) Hub
Document Ref:
85798-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Defra Network eTendering Portal
Date Published:
22 February 2019
Deadline Date:
18 March 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

— the MMO (as an executive non-departmental public body sponsored by the Department for Environment, Food and Rural Affairs) and on behalf of all UK Fisheries Administrations consisting of Marine Management Organisation England (MMO),— Marine Scotland (MS),— Department of Agriculture, Environment and Rural Affairs Northern Ireland (DAERA),— Department of Environment, Food and Agriculture Isle of Man (DEFA); and— Welsh Government (WG) are seeking the provision of a Vessel Monitoring Software solution for monitoring and compliance.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Defra Network eTendering Portal

17 Nobel House

London

SW1P 3JR

UK

Telephone: +44 2072385921

E-mail: David.ng@defra.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs

Address of the buyer profile: https://www.gov.uk/government/organisations/marine-management-organisation

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://defra.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://defra.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Environment

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Vessel Monitoring System (VMS) Hub

Reference number: project_24304 ecm_52892

II.1.2) Main CPV code

48100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

— the MMO (as an executive non-departmental public body sponsored by the Department for Environment, Food and Rural Affairs) and on behalf of all UK Fisheries Administrations consisting of Marine Management Organisation England (MMO),

— Marine Scotland (MS),

— Department of Agriculture, Environment and Rural Affairs Northern Ireland (DAERA),

— Department of Environment, Food and Agriculture Isle of Man (DEFA); and

— Welsh Government (WG) are seeking the provision of a Vessel Monitoring Software solution for monitoring and compliance.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32260000

32580000

32581000

63726700

72300000

72322000

98360000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision of a Vessel Monitoring System Hub. The solution will receipt, analyse, and forward positional data from tracking devices for effective monitoring of the activities of fishing vessels in accordance with the Common Fisheries Policy.

The procurement will be conducted in a 2 stage process with (optional BaFO), the first stage is a selection questionnaire (PQQ/SQ) to determine operator capability and to identify a shortlist to be invited to complete and submit a an invitation to tender.

The second stage invitation to tender shall determine the preferred potential supplier to be awarded the contract (subject to agreement). Prospective bidders must access the selection questionnaire via the online tendering system Bravo Solutions (https://defra.bravosolution.co.uk/web/login.html).

The contract term is an initial 3 years with 2 annual extension options to be exercised as 3 years + 1 year + 1 year. The final contract award will be ranked in accordance with criteria set out in the ITT document.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Annual extension options for a further 2 years under a 1 + 1 year arrangement after the initial 36 month period subject to agreement by the authority.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

On publication of the OJEU the Authority reserves the right to amend the Invitation to Tender (ITT) documents if required. Shortlisted Potential Suppliers will be notified of any changes to the ITT when issued.

Any contract award will be conducted in GBP Sterling.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Past experience will be assessed within the selection questionnaire.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 216-493977

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/03/2019

Local time: 11:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/04/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The estimated value is in the region of 1 500 000 GBP over 5 years.

The Contracting Authority intends to use an eTendering system in this procurement exercise. Information and formalities necessary for evaluating if the requirements are met: suppliers instructions how to express interest in this tender.

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click “continue”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender:

— login to the portal with the username/password,

— click the “PQQs/ITTs Open to All Suppliers’ link (these are pre-qualification questionnaires or Invitations to Tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the “Express Interest” button at the top of the page,

— this will move the PQQ/ITT into your “My PQQs/MyITTs” page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ITT Details” box.

3) Responding to the tender:

— click “My Response” under “PQQ/ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4) Procedures for review

VI.4.1) Review body

High Court

London

WC2A 2LL

UK

VI.4.2) Body responsible for mediation procedures

High Court

London

WC2a 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Defra will act in accordance with the Public Contract Regulations 2015 (as amended). Dissatisfied tenderers are advised to take their own legal advice.

VI.5) Date of dispatch of this notice

18/02/2019

Current Notes