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Notice Summary

UK-Taunton: Meeting Management and Voting System
GB003ZM286265
Taunton Deane Borough Council
11 February 2019
01 March 2019
Contract Notice - Other
No

Notice Abstract

Meeting Management and Voting System Taunton Deane Borough Council and West Somerset Council are fundamentally changing. Both Councils will cease to exist on 1 April 2019 and in their place a new council, Somerset West and Taunton, will be created. This new council will be structured and will deliver services in a fundamentally different way from the two existing councils. We are currently undertaking a major Transformation Programme to make the fundamental changes to our accommodation, staffing structures, ways of working, technology and to deliver a genuinely customer centric approach to future service delivery These changes include the refurbishment and modernisation of the existing council chamber, the John Meikle Room (JMR), and the two adjacent committee rooms. Over and above the fabric of the room, there is a requirement to provide a fit for purpose meeting management system and supporting audio visual infrastructure. The system will provide flexible and robust capability to our councillors, staff and the public for the purposes of supporting transparent and accessible democratic decision making. The system will provide the flexibility to hold council and committee meetings in one large space (comprising all three rooms) or in the three separate spaces. Equally the individual rooms may be used for internal meetings and presentations, or be hired to external organisations for the same purposes within the suite. In addition the system should be capable of being transported to other sites and work, subject to initial setup and adequate infrastructure, with minimal configuration or changes, Keywords Voting, Meeting, Conference, Audio Visual

Notice Details

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Taunton Deane Borough Council

N/A

Taunton


UK

David Carpenter

N/A

d.carpenter@tauntondeane.gov.uk

N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Meeting Management and Voting System

2.2

Description of the goods or services required

Meeting Management and Voting System

Taunton Deane Borough Council and West Somerset Council are fundamentally changing. Both Councils will cease to exist on 1 April 2019 and in their place a new council, Somerset West and Taunton, will be created. This new council will be structured and will deliver services in a fundamentally different way from the two existing councils. We are currently undertaking a major Transformation Programme to make the fundamental changes to our accommodation, staffing structures, ways of working, technology and to deliver a genuinely customer centric approach to future service delivery These changes include the refurbishment and modernisation of the existing council chamber, the John Meikle Room (JMR), and the two adjacent committee rooms. Over and above the fabric of the room, there is a requirement to provide a fit for purpose meeting management system and supporting audio visual infrastructure. The system will provide flexible and robust capability to our councillors, staff and the public for the purposes of supporting transparent and accessible democratic decision making. The system will provide the flexibility to hold council and committee meetings in one large space (comprising all three rooms) or in the three separate spaces. Equally the individual rooms may be used for internal meetings and presentations, or be hired to external organisations for the same purposes within the suite. In addition the system should be capable of being transported to other sites and work, subject to initial setup and adequate infrastructure, with minimal configuration or changes,

Keywords

Voting, Meeting, Conference, Audio Visual

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated contract dates

Start date 05/04/2019

End date 04/05/2019

Region(s) of supply

Somerset

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN391886

4.3

Time Limits

   01-03-2019  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to participate:

https://procontract.due-north.com/Advert?advertId=dbb05d19-9e2b-e911-80f2-005056b64545

Expression of interest deadline : 01/03/2019 at 12:00 hrs

(MT Ref:286265)

5.2

Additional Documentation

5.3

Publication date of this notice

 11-02-2019