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Notice Summary

United Kingdom-Manchester: Provision of Information Governance and Complaints Requirements — Re-Issue
60281-2019
Manchester City Council
07 February 2019
19 February 2019
Contract Notice - Open Procedure
No

Notice Abstract

Manchester City Council is a democratic organisation run by 96 elected Councillors, representing the 32 wards within the city. There are approximately 7 500 officers who deliver the policies created by and agreed by Councillors, who are led by our Chief Executive Joanne Roney OBE.Manchester City Council (MCC) wish to procure a system which will allow the democratic services legal team to manage requests submitted by members of the public in relation to:— Freedom of Information (FOI),— Subject Rights (SR),— Environmental Information Regulation (EIR),— disclosure.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Manchester City Council

Level 3, Town Hall Extention

Manchester

M60 2LA

UK

Contact person: Mr Chris Johnson

Telephone: +44 1612343085

E-mail: c.johnson1@manchester.gov.uk

Fax: +44 1612740013

NUTS: UKD3

Internet address(es)

Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.thechest.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.thechest.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC/972 — Provision of Information Governance and Complaints Requirements — Re-Issue

Reference number: DN390601

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Manchester City Council is a democratic organisation run by 96 elected Councillors, representing the 32 wards within the city. There are approximately 7 500 officers who deliver the policies created by and agreed by Councillors, who are led by our Chief Executive Joanne Roney OBE.

Manchester City Council (MCC) wish to procure a system which will allow the democratic services legal team to manage requests submitted by members of the public in relation to:

— Freedom of Information (FOI),

— Subject Rights (SR),

— Environmental Information Regulation (EIR),

— disclosure.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Manchester City Council is a democratic organisation run by 96 elected Councillors, representing the 32 wards within the city. There are approximately 7 500 officers who deliver the policies created by and agreed by Councillors, who are led by our Chief Executive Joanne Roney OBE.

Manchester City Council (MCC) wish to procure a system which will allow the democratic services legal team to manage requests submitted by members of the public in relation to:

— Freedom of Information (FOI),

— Subject Rights (SR),

— Environmental Information Regulation (EIR),

— disclosure.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

The accelerated tender process is being utilised due to the urgency to implement the GDPR software system and the unforeseen additions to the original tender specification.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/02/2019

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 19/02/2019

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk

Once registered, applicants will be emailed a login and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the online portal by 11:00 a.m. on Tuesday 19.2.2019 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.

The contract will be for 3 year, expected to commence 17.5.2019 with an option to extend for up to 2 years.

The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.

The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract/framework.

All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.

VI.4) Procedures for review

VI.4.1) Review body

Manchester City Council

Town hall extension Level 3

Manchester

M60 2JR

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5) Date of dispatch of this notice

04/02/2019