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Notice Summary

United Kingdom-Glasgow: Framework for the Call-Off Provision of Personal Survival Techniques and Fire Training
60195-2019
City of Glasgow College
07 February 2019
13 March 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

Due to the on-going updating of training requirements City of Glasgow College are seeking training providers to provide the following Personal Survival Techniques and Fire Training:— Personal Survival Techniques (PST) STCW code (Table A-VI/1-1),— Fire Prevention and Fire Fighting including Tanker Fires (FP&FF) STCW Code (Table A-VI/1-2),— Advanced Fire Fighting (AFF) STCW code (Table A-VI/3).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

City of Glasgow College

190 Cathedral Street

Glasgow

G4 0RF

UK

Telephone: +44 1413755176

E-mail: deborah.fagan@cityofglasgowcollege.ac.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.cityofglasgowcollege.ac.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00453

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for the Call-Off Provision of Personal Survival Techniques and Fire Training

Reference number: CS/CoGC/18/130

II.1.2) Main CPV code

80000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Due to the on-going updating of training requirements City of Glasgow College are seeking training providers to provide the following Personal Survival Techniques and Fire Training:

— Personal Survival Techniques (PST) STCW code (Table A-VI/1-1),

— Fire Prevention and Fire Fighting including Tanker Fires (FP&FF) STCW Code (Table A-VI/1-2),

— Advanced Fire Fighting (AFF) STCW code (Table A-VI/3).

II.1.5) Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

II.2) Description

Lot No: 1

II.2.1) Title

Personal Survival Techniques (PST) STCW Code (Table A-VI/1-1)

II.2.2) Additional CPV code(s)

80000000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

The training provider will be required to deliver Personal Survival Techniques (PST) STCW code (Table A-VI/1-1) to City of Glasgow College Cadets.

II.2.5) Award criteria

Criteria below:

Quality criterion: Premises and Facilities / Weighting: 6

Quality criterion: Quality of the Service / Weighting: 6

Quality criterion: Reporting (Contract Management) / Weighting: 2.5

Quality criterion: Community Benefits / Weighting: 2.5

Quality criterion: Fair Work Practises / Weighting: 1

Quality criterion: Equality, Diversity and Inclusion / Weighting: 1

Quality criterion: Business Continuity Planning / Weighting: 1

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/04/2019

End: 21/04/2022

This contract is subject to renewal: Yes

Description of renewals:

After the initial 3 years (with the option to extend for 12 months) if the college has an ongoing requirement then the it will go back out to tender.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Fire Prevention and Fire Fighting Including Tanker Fires (FP&FF) STCW Code (Table A-VI/1-2)

II.2.2) Additional CPV code(s)

80000000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

The training provider will provider Fire Prevention and Fire Fighting including Tanker Fires training to City of Glasgow College Cadets.

II.2.5) Award criteria

Criteria below:

Quality criterion: Premises and Facilities / Weighting: 6

Quality criterion: Quality of the Service / Weighting: 6

Quality criterion: Reporting (Contract Management) / Weighting: 2.5

Quality criterion: Community Benefits / Weighting: 2.5

Quality criterion: Fair Work Practises / Weighting: 1

Quality criterion: Equality, Diversity & Inclusion / Weighting: 1

Quality criterion: Business Continuity Planning / Weighting: 1

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/04/2019

End: 21/04/2022

This contract is subject to renewal: Yes

Description of renewals:

After the initial 3 years (with an option to extend for 12 months) the College will go back out to tender if the training is still required.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Advanced Fire Fighting (AFF) STCW code (Table A-VI/3)

II.2.2) Additional CPV code(s)

80000000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

The training provider will provide Advanced Fire Fighting training the City of Glasgow College Cadets.

II.2.5) Award criteria

Criteria below:

Quality criterion: Premises and Facilities / Weighting: 6

Quality criterion: Quality of the Service / Weighting: 6

Quality criterion: Reporting (Contract Management) / Weighting: 2.5

Quality criterion: Community Benefits / Weighting: 2.5

Quality criterion: Fair Work Practises / Weighting: 1

Quality criterion: Equality, Diversity and Inclusion / Weighting: 1

Quality criterion: Business Continuity Planning / Weighting: 1

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/04/2019

End: 21/04/2022

This contract is subject to renewal: Yes

Description of renewals:

After the initial 3 years (with the option to extend for 12 months) City of Glasgow College will go back out to tender if the training is still required.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

Lot 1: Maritime Coastal Guard Membership and Training Course Approval;

Lot 2: Maritime Coastal Guard Membership and Training Course Approval;

Lot 3: Maritime Coastal Guard Membership and Training Course Approval.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Please refer to Part 4 B Economic and Financial Standing of the ESPD

The college will use the following ratios to evaluate a bidder's financial status.

Bidders must confirm within their response to the relevant question within the “Qualification envelope” that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.

The 3 ratios to be evaluated are:

— profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio,

— liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to “one” then it is a pass for this ratio,

— gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Where 2 out of the 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing that the bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

— would the bidder have passed the checks if prior year accounts had been used?

— were any of the poor appraisal outcomes “marginal”?

— does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

— does the bidder have sufficient reserves to sustain losses for a number of years?

— does the bidder have a healthy cash-flow?

— is the bidder profitable enough to finance the interest on its debt?

— is most of the bidder's debt owed to group companies?

— is the bidder's debt due to be repaid over a number of years, and affordable?

— have the bidder's results been adversely affected by “one off costs” and/or “one off accounting treatments”?

— do the bidder's auditors (where applicable) consider it to be a “going concern”?

— do Keynote (where applicable) consider the bidder to be a “going concern”?

— will the bidder provide a parent company guarantee?

— is the bidder the single supplier/source of the goods/works/services in the marketplace?

The college will obtain an Equifax Report or similar financial verification systems to validate the information provided.

Please refer to Part 4 B

Bidders must confirm they can provide the following supporting evidence prior to award:

— employer's (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 10 000 000 GBP.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

PVG Membership

Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

PVG Membership

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Reference to the relevant law, regulation or administrative provision:

Maritime coastal guard membership and training course approval.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/03/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 13/03/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

4 years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Declarations and Certificates:

In an open tendering procedure prior to any award being made the successful bidder must provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Questionnaire.

All certificates, declarations and questionnaires can be found within the attachment area of PCS-T.

Appendix A: Form of Tender;

Appendix B: Freedom of Information;

Appendix C: Supply Chain Code of Conduct;

Appendix D: Framework Call off Terms and Conditions;

Appendix E: PECOS Supplier Adoption Form;

Appendix G: GDPR Assurance Assessment;

Appendix H: Sustain Supplier Quick Guide;

Appendix J: PVG Act Declaration;

Appendix K: Response Guidance – Equality, Diversity and Inclusion.

In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the college following the conclusion of the evaluation of the qualification, technical and commercial questionnaires and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12799. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:572381).

VI.4) Procedures for review

VI.4.1) Review body

City of Glasgow College

190 Cathedral Street

Glasgow

G4 0RF

UK

Telephone: +44 1413755176

Internet address(es)

URL: http://www.cityofglasgowcollege.ac.uk/

VI.5) Date of dispatch of this notice

04/02/2019