Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
The Royal Borough of Kensington and Chelsea
Kensington Town Hall, Hornton Street
Contact person: Greg Colley
Main address: www.rbkc.gov.uk
Address of the buyer profile: www.rbkc.gov.uk
I.1) Name and addresses
Westminster City Council
64 Victoria Street
Contact person: Katherine Eaton
Main address: www.westminster.gov.uk
Address of the buyer profile: www.westminster.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
Notting Hill Carnival — Provision of Toilets for 2019, 2020 and 2021
Reference number: prj_RBKC_12205
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
The Royal Borough of Kensington and Chelsea, acting in association with Westminster City Council, is inviting tenders for the provision of temporary toilets for the Notting Hill Carnival that will take place in 2019 with provision to include the 2020 and 2021 carnivals.
II.1.5) Estimated total value
Value excluding VAT: 510 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
The Carnival takes place in the north of the Royal Borough of Kensington and Chelsea and the adjoining part of the City of Westminster.
II.2.4) Description of the procurement
The Royal Borough of Kensington and Chelsea and Westminster City Council currently provide public toilets for attendees and participants of the Notting Hill Carnival.
The 2 authorities are inviting tenders for a contract to provide toilets for the 2019 Carnival (with an option to extend to the 2020 and 2021 carnivals).
The Contract will cover the requirements of both Boroughs and both Boroughs will be party to the contract with the contractor.
The Notting Hill Carnival (“the Carnival”) is the largest celebration of Caribbean culture in Europe, visited by over 1 000 000 Londoners and tourists each year and making a significant contribution to London’s economy and its status as a culturally diverse global city. The event takes place over the Sunday, traditionally Children’s Day, and Monday of the August Bank Holiday each year (25th and 26th August 2019), and runs from 10:00 am — 07:00 pm.
The anticipated provision level is for a minimum of four hundred and eighty (480) units (per day), no less than forty-five (45) accessible with sufficient urinal capacity to match the number of units provided. Sufficient hand cleansing facilities are to be provided at each location for the volume provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 510 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
Description of options:
There is provision for the contract to be extended to cover the 2020 and 2021 carnivals expressed in a clear, precise and unequivocal review clause in the Conditions of Contract.
The Contracting Authority will base its decision to extend the contract on the previous year's performance of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
This contract has not been divided into lots. The Carnival takes place in residential streets with limited access and parking restrictions. To minimise the disruption to residents it is essential that the entire service is tightly co-ordinated which is best achieved through having a single service provider.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Self-certification of satisfactory economic and financial standing subject to verification in the event of award of contract.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Local time: 12:01
Tenders will be available for electronic opening.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Estimated timing for further notices to be published:
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
The Strand, Holborn
Telephone: +44 207947-6000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please refer to Regulations 88–102 Public Contracts Regulations 2015 (SI 2015/102).
VI.5) Date of dispatch of this notice