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Notice Summary

United Kingdom-London: Notting Hill Carnival — Provision of Toilets for 2019, 2020 and 2021
55593-2019
The Royal Borough of Kensington and Chelsea
05 February 2019
15 March 2019
Contract Notice - Open Procedure
No

Notice Abstract

The Royal Borough of Kensington and Chelsea, acting in association with Westminster City Council, is inviting tenders for the provision of temporary toilets for the Notting Hill Carnival that will take place in 2019 with provision to include the 2020 and 2021 carnivals.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Royal Borough of Kensington and Chelsea

Kensington Town Hall, Hornton Street

London

W8 7NX

UK

Contact person: Greg Colley

E-mail: greg.colley@rbkc.gov.uk

NUTS: UKI33

Internet address(es)

Main address: www.rbkc.gov.uk

Address of the buyer profile: www.rbkc.gov.uk

I.1) Name and addresses

Westminster City Council

64 Victoria Street

London

SW1E 6QP

UK

Contact person: Katherine Eaton

E-mail: katherine.eaton@wcc.gov.uk

NUTS: UKI32

Internet address(es)

Main address: www.westminster.gov.uk

Address of the buyer profile: www.westminster.gov.uk

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.capitalesourcing.com


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.capitalesourcing.com


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Notting Hill Carnival — Provision of Toilets for 2019, 2020 and 2021

Reference number: prj_RBKC_12205

II.1.2) Main CPV code

98350000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Royal Borough of Kensington and Chelsea, acting in association with Westminster City Council, is inviting tenders for the provision of temporary toilets for the Notting Hill Carnival that will take place in 2019 with provision to include the 2020 and 2021 carnivals.

II.1.5) Estimated total value

Value excluding VAT: 510 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50760000

90920000

II.2.3) Place of performance

NUTS code:

UKI33


Main site or place of performance:

The Carnival takes place in the north of the Royal Borough of Kensington and Chelsea and the adjoining part of the City of Westminster.

II.2.4) Description of the procurement

The Royal Borough of Kensington and Chelsea and Westminster City Council currently provide public toilets for attendees and participants of the Notting Hill Carnival.

The 2 authorities are inviting tenders for a contract to provide toilets for the 2019 Carnival (with an option to extend to the 2020 and 2021 carnivals).

The Contract will cover the requirements of both Boroughs and both Boroughs will be party to the contract with the contractor.

The Notting Hill Carnival (“the Carnival”) is the largest celebration of Caribbean culture in Europe, visited by over 1 000 000 Londoners and tourists each year and making a significant contribution to London’s economy and its status as a culturally diverse global city. The event takes place over the Sunday, traditionally Children’s Day, and Monday of the August Bank Holiday each year (25th and 26th August 2019), and runs from 10:00 am — 07:00 pm.

The anticipated provision level is for a minimum of four hundred and eighty (480) units (per day), no less than forty-five (45) accessible with sufficient urinal capacity to match the number of units provided. Sufficient hand cleansing facilities are to be provided at each location for the volume provided.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 510 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

There is provision for the contract to be extended to cover the 2020 and 2021 carnivals expressed in a clear, precise and unequivocal review clause in the Conditions of Contract.

The Contracting Authority will base its decision to extend the contract on the previous year's performance of the contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This contract has not been divided into lots. The Carnival takes place in residential streets with limited access and parking restrictions. To minimise the disruption to residents it is essential that the entire service is tightly co-ordinated which is best achieved through having a single service provider.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Self-certification of satisfactory economic and financial standing subject to verification in the event of award of contract.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/03/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 15/02/2019

Local time: 12:01

Place:

Tenders will be available for electronic opening.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

January 2022.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The Royal Courts of Justice

The Strand, Holborn

London

WC2A 2LL

UK

Telephone: +44 207947-6000

Internet address(es)

URL: https://www.gov.uk/government/organisations/hm-courts-and-tribunals-service/about

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Please refer to Regulations 88–102 Public Contracts Regulations 2015 (SI 2015/102).

VI.5) Date of dispatch of this notice

31/01/2019