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Notice Summary

Title:
United Kingdom-Bromley: Exchequer Services
Document Ref:
50553-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
London Borough of Bromley
Date Published:
01 February 2019
Deadline Date:
04 March 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The London Borough of Bexley (Lot 1) is seeking tenders for its revenue services and financial assessments and the London Borough of Bromley (Lot 2) is seeking tenders for its exchequer services, these are both independent procurement processes including the evaluation.Bromley’s and Bexley’s respective specifications and requirements are different from each other — this is not a joint tender but two separate and independent tenders with alignment of the tender timetables.If any tenderers choose to submit a bid for both Lots, tenderers will have the opportunity, to offer a simple percentage discount to their tendered contract price for each Council (with no change in the services detailed in the specifications).Any such discount offered by a tenderer will be considered by each Council independently without comparison or communication during their respective evaluation processes and will only become effective if Bromley and Bexley each independently award to the same tenderer.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

London Borough of Bromley

Bromley Civic Centre, Stockwell Close

Bromley

BR1 3UH

UK

E-mail: Procurement@bromley.gov.uk

NUTS: UKI

Internet address(es)

Main address: http://www.bromley.gov.uk/

Address of the buyer profile: http://www.bromley.gov.uk/

I.1) Name and addresses

London Borough of Bexley

Civic Offices, 2 Watling Street

Bexleyheath

DA6 7AT

UK

E-mail: procurement@bexley.gov.uk

NUTS: UKI6

Internet address(es)

Main address: https://bexley.gov.uk/

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=9d21f966-4dbb-e811-80ee-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=9d21f966-4dbb-e811-80ee-005056b64545


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Exchequer Services

Reference number: DN366416

II.1.2) Main CPV code

66170000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The London Borough of Bexley (Lot 1) is seeking tenders for its revenue services and financial assessments and the London Borough of Bromley (Lot 2) is seeking tenders for its exchequer services, these are both independent procurement processes including the evaluation.

Bromley’s and Bexley’s respective specifications and requirements are different from each other — this is not a joint tender but two separate and independent tenders with alignment of the tender timetables.

If any tenderers choose to submit a bid for both Lots, tenderers will have the opportunity, to offer a simple percentage discount to their tendered contract price for each Council (with no change in the services detailed in the specifications).

Any such discount offered by a tenderer will be considered by each Council independently without comparison or communication during their respective evaluation processes and will only become effective if Bromley and Bexley each independently award to the same tenderer.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

London Borough of Bexley

II.2.2) Additional CPV code(s)

48300000

64122000

75100000

75200000

75300000

79220000

II.2.3) Place of performance

NUTS code:

UKI6

II.2.4) Description of the procurement

The London Borough of Bexley is looking to identify a suitably experienced service provider to deliver it’s Revenue Services, comprising of revenue collection:

— Council Tax,

— national non domestic rates.

Administration of assessments and payments

— housing benefit,

— free school meals,

— financial assessments,

— deferred payment agreements.

Cashiering services

Other services

— customer services,

— post and print services,

— management of IT systems used to provide services.

The contract will run for a period of 8 years from 1.7.2020 to 30.6.2028 with 2 possible extensions of up to 2 years each. A potential contract length of 12 years.

The annual contract value is approximately 5 100 000 GBP per annum and the Council anticipates a reduction in the contract price.

He London Borough of Bexley’s tender (Lot 1) documentation can be accessed via http://www.londontenders.org and searching under opportunities for DN390289.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40 %

Price / Weighting:  60 %

II.2.6) Estimated value

Value excluding VAT: 54 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2020

End: 30/06/2028

This contract is subject to renewal: Yes

Description of renewals:

The contract may be extended with 2 possible extensions of up to 2 years each.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The tender opportunities for both lots will be run separately but both electronically through the London Tenders Portal and suppliers will need to register their company with the portal at http://www.londontenders.org to ensure they are able to access and submit the relevant documents online. Please note that both lots will appear separately on the London Tenders Portal.

Lot No: 2

II.2.1) Title

London Borough of Bromley

II.2.2) Additional CPV code(s)

48812000

64110000

66141000

66170000

66520000

72212450

72222300

72590000

75112000

79200000

79342300

79400000

79570000

79631000

II.2.3) Place of performance

NUTS code:

UKJ4

II.2.4) Description of the procurement

The London Borough of Bromley are seeking tenders for it's exchequer services. There are various elements to the exchequer services contract. The services this contract comprises of are noted below:

— IT,

— Housing Benefit and Council Tax Support/Reduction,

— Council Tax,

— business rates,

— sundry debtors, mortgages and debt management,

— cashiers and postal services,

— cash collection,

— payroll,

— pensions,

— accounts payable,

— financial assessment and charging,

— appointee and deputyship,

— customer services,

— schools finance,

— Schools' Human Resources Provision (statutory services) — Community and Voluntary Controlled Schools,

— Schools' Human Resources Provision (statutory services) — Foundation and Voluntary Aided Schools.

Tenderers should note that the evaluation of the criteria for quality issues, etc. will also include the operation of minimum score thresholds. If the Tenderer's proposal receives a score below the required threshold then the bid may not be considered further.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40 %

Price / Weighting:  60 %

II.2.6) Estimated value

Value excluding VAT: 130 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2028

This contract is subject to renewal: Yes

Description of renewals:

This contract may be extended for an additional 4 years (2 + 2) at the Councils sole decision (1.4.2028 to 31.3.2032).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The tender opportunities for both lots will be run separately but both electronically through the London Tenders Portal and suppliers will need to register their company with the portal at http://www.londontenders.org to ensure they are able to access and submit the relevant documents online. Please note that both lots will appear separately on the London Tenders Portal.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/03/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/01/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

Any selection of tenderers will be based solely on the criteria set out for the procurement. Evaluation of the tender for the London Borough of Bromley (Lot 2) will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council's Contract Procedure Rules and in accordance with the stated criteria.

An indicative use of this model can be downloaded from the Council’s website at http://www.bromley.gov.uk/info/200095/tenders_and_contracts/265/submitting_tenders

Prospective contractors are advised that the documents issued at this time in conjunction with the OJEU Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contracts Regulations 2015.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.5) Date of dispatch of this notice

30/01/2019

Current Notes