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Notice Summary

Title:
United Kingdom-Newcastle Upon Tyne: Cross-Service Information Management System with Integrated Mapping (CMIS)
Document Ref:
43520-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Newcastle City Council
Date Published:
29 January 2019
Deadline Date:
04 March 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Newcastle City Council require a software system that will provide a Case Management and Information System to be used by diverse business areas within the Council. The system will facilitate the accurate recording of a wide range of cases from License management to Planning development. The software will support the seamless interlinking between service areas to allow management to monitor and report on interactions between council services and the public. In addition to the CMIS, the software must allow for the management of documents and integrate with a BS7666 gazetteer to facilitate an easy and intuitive address lookup system. The system will provide fully functional spatial tools to allow the editing of spatial data held within the CMIS.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Newcastle City Council

Civic Centre

Newcastle

NE1 8QH

UK

Contact person: Aaron Rush

Telephone: +44 1912115871

E-mail: aaron.rush@newcastle.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.newcastle.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

006457 — Cross-Service Information Management System with Integrated Mapping (CMIS)

Reference number: 006457

II.1.2) Main CPV code

48422000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Newcastle City Council require a software system that will provide a Case Management and Information System to be used by diverse business areas within the Council. The system will facilitate the accurate recording of a wide range of cases from License management to Planning development. The software will support the seamless interlinking between service areas to allow management to monitor and report on interactions between council services and the public. In addition to the CMIS, the software must allow for the management of documents and integrate with a BS7666 gazetteer to facilitate an easy and intuitive address lookup system. The system will provide fully functional spatial tools to allow the editing of spatial data held within the CMIS.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Planning

II.2.2) Additional CPV code(s)

48422000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

See overall description.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: Yes

Description of renewals:

84 months, with further options to extend of 36, 36, 12 and 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: Licensing

II.2.2) Additional CPV code(s)

48422000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

See overall description.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: Yes

Description of renewals:

84 months, with further options to extend of 36, 36, 12 and 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3: Gazetteer

II.2.2) Additional CPV code(s)

48422000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

See overall description.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: Yes

Description of renewals:

84 months, with further options to extend of 36, 36, 12 and 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4: Planning and Licensing

II.2.2) Additional CPV code(s)

48422000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

See overall description.

Suppliers are able to offer a combined price for lot 1 and 2.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: Yes

Description of renewals:

84 months, with further options to extend of 36, 36, 12 and 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/03/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 04/03/2019

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Newcastle City Council

Newcastle

NE1 8QH

UK

Telephone: +44 1912115871

E-mail: aaron.rush@newcastle.gov.uk

VI.4.2) Body responsible for mediation procedures

Newcastle City Council

Newcastle

UK

Telephone: +44 1912115871

E-mail: aaron.rush@newcastle.gov.uuk

VI.4.4) Service from which information about the review procedure may be obtained

Newcastle City Council

Newcastle

UK

Telephone: +44 1912115871

E-mail: aaron.rush@newcastle.gov.uk

VI.5) Date of dispatch of this notice

25/01/2019

Current Notes