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Notice Summary

United Kingdom-Kilmarnock: Homes fit for 21st century living standard
566895-2018
Atrium Homes
22 December 2018
25 January 2019
Contract Notice - Restricted Procedure
Yes

Notice Abstract

Atrium intends to enter into a 4-year Framework Agreement with a limited number of suitably qualified and experienced Contractors to provide refurbishment/upgrade works to approximately 780 properties in East Ayrshire and 1 in South Ayrshire, to meet the “Homes fit for 21st Century Living Standard”. Award of the contract is anticipated by April 2019.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Atrium Homes

Atrium House, 14 Central Avenue

Kilmarnock

KA1 4PS

UK

Contact person: Rae Wilson, Celia Taylor

Telephone: +44 1563528816

E-mail: info@atrium-homes.co.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.atrium-homes.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Homes fit for 21st century living standard

II.1.2) Main CPV code

45453100

 

II.1.3) Type of contract

Works

II.1.4) Short description

Atrium intends to enter into a 4-year Framework Agreement with a limited number of suitably qualified and experienced Contractors to provide refurbishment/upgrade works to approximately 780 properties in East Ayrshire and 1 in South Ayrshire, to meet the “Homes fit for 21st Century Living Standard”. Award of the contract is anticipated by April 2019.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45453100

45421151

45330000

45331000

45310000

45421100

44115200

44112200

44111400

44111000

44620000

45333000

45232141

45311000

45331100

45442100

45442180

45324000

45410000

45420000

II.2.3) Place of performance

NUTS code:

UKM93

UKM94


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Atrium intends to enter into a 4-year Framework Agreement with a limited number of suitably qualified and experienced Contractors to provide refurbishment/upgrade works to approximately 780 properties in East Ayrshire and 1 in South Ayrshire, to meet the “Homes fit for 21st Century Living Standard”

Refurbishment/Upgrade works will be made up, where required, in part or in full to the following:

— Energy Efficiency Upgrade Works

— Kitchen replacement works

— Bathroom replacement and upgrade works

— Internal wall and ceiling works

— Internal Woodwork and flooring works

— Electrical Safety Works

— Heating Alterations

— External door and window replacement/repair

— External Elevations Repairs

This is not divided into lots as a single contractor is required for each phase of the works.

Award of the contract is anticipated for April 2019.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70 %

Price / Weighting:  30 %

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In addition to the requirement to satisfy the ESPD Selection Criteria, Key performance indicators will be agreed through the Quality Assessment. These will be used to measure how well contractors perform to ensure strategic and operational objectives are met. KPIs will include:

Partnership Approach- Tenant Liaison/Relationship management

Cost programming and control

Quality Control of Workmanship

Added Value

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 7

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 207-471599

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/01/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/02/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please refer to the Contract Brief and ESPD attached to this notice.

It is anticipated that a minimum of 5 contractors will be selected onto the Framework. There will be no guarantee however, that all of the framework partners will be utilised in this project. These works will be phased over the term of the contract at an estimate rate of 100 properties per year with an initial phase of around 50 properties. Both elements (contract duration and numbers) will be subject to Atrium’s available resources.

Awards to the Framework will be based on the most economically advantageous tenders and contractors will be ranked with a direct award being made to the top ranked contractor. If the top ranked contractor cannot fulfil the requirements, the next placed contractor will be selected. Where further call-offs run simultaneously with live contracts, Atrium may open negotiations with the second placed, or any other of the Framework Contractors. Future phases of the works will be awarded through negotiation with the top ranked contractor. If Atrium consider negotiation is not achieving best value, a mini-tendering procedure will be carried out between the framework contractors on a quality and price basis with the contract being awarded to the most economically advantageous tender.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the organisation's economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities. CB requirements may include but are not limited to Local employment/apprenticeships, participating in career events in local schools, participating in community improvements, sponsorship of local organisations. CB requirements will be included within the Tender document and Quality Assessment.

Bidders must list the subcontractors they intend to use, in so far as they are known.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=563089.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the organisation's economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities.

(SC Ref:563089)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=563089

VI.4) Procedures for review

VI.4.1) Review body

Atrium Homes

Atrium House, 14 Central Avenue

Kilmarnock

KA1 4PS

UK

Telephone: +44 1563528816

E-mail: info@atrium-homes.co.uk

Internet address(es)

URL: http://www.atrium-homes.co.uk

VI.5) Date of dispatch of this notice

19/12/2018