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Notice Summary

United Kingdom-Bristol: Marine Rotating Electrical Machinery
566507-2018
Ministry of Defence, Ships, Maritime Platform Systems (MPS)
21 December 2018
17 January 2019
Contract Notice - Negotiated procedure
No

Notice Abstract

Electric motors, generators and transformers. Electrical motors, generators and transformers. The Authority has a requirement to provide a 10 year (5 year plus a 5 year option) Asset Availability as a Service in support of Marine Rotating Electrical Machinery (MREM) for HM Navy Surface and Submarine Fleets.Bidders are invited to provide a Dynamic Pre-Qualification Questionnaire (DPQQ).The requirement is to provide AAS contract(s) that will support the Fleet and provide the following capability:— Equipment and spares availability in respect of the Marine Rotating Electrical Machinery (MREM) Master Equipment's including:— Trident low Stock (TLS) Availability,— Repair of E0 stock,— Obsolescence Management,— Ensuring all ships demands are met within agreed availability/turn-around Targets (to include updating the Inventory Systems),— Provision of an agreed out of hours Stores Issuing service (If stores held outside of Naval stores),— Technical support to the Fleet for MREM Master Equipment's. To provide the following support:— 24 Hour Technical Support Helpline,— Investigation and resolution of operational defect reports,— Investigation and resolution of S2022 defect reports,— Maintenance and sundry ship queries,— Provide Post Design Services,— The contractor will also be responsible for the storage and availability of all the stock within the contract.

Notice Details

CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Ministry of Defence, Ships, Maritime Platform Systems (MPS)

Marine Support Systems, NH3, Birch 3A, No. 3224, Abbey Wood

Bristol

BS34 8JH

UK

Susan Koksal


+44 3067931109

susan.koksal100@mod.gov.uk


http://www.gov.uk/government/organisation/defence-equipment-and-support


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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Marine Rotating Electrical Machinery

II.1.2)

Type of supplies contract

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Main site or location of works, place of delivery or performance

United Kingdom


UK

II.1.3)

Information on framework agreement

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Electric motors, generators and transformers. Electrical motors, generators and transformers. The Authority has a requirement to provide a 10 year (5 year plus a 5 year option) Asset Availability as a Service in support of Marine Rotating Electrical Machinery (MREM) for HM Navy Surface and Submarine Fleets.

Bidders are invited to provide a Dynamic Pre-Qualification Questionnaire (DPQQ).

The requirement is to provide AAS contract(s) that will support the Fleet and provide the following capability:

— Equipment and spares availability in respect of the Marine Rotating Electrical Machinery (MREM) Master Equipment's including:

— Trident low Stock (TLS) Availability,

— Repair of E0 stock,

— Obsolescence Management,

— Ensuring all ships demands are met within agreed availability/turn-around Targets (to include updating the Inventory Systems),

— Provision of an agreed out of hours Stores Issuing service (If stores held outside of Naval stores),

— Technical support to the Fleet for MREM Master Equipment's. To provide the following support:

— 24 Hour Technical Support Helpline,

— Investigation and resolution of operational defect reports,

— Investigation and resolution of S2022 defect reports,

— Maintenance and sundry ship queries,

— Provide Post Design Services,

— The contractor will also be responsible for the storage and availability of all the stock within the contract.

II.1.6)

Common Procurement Vocabulary (CPV)

31100000

II.1.7)

Information about subcontracting

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

 35 000 00060 000 000
GBP

II.2.2)

Information about options

It is envisaged that the Contract will be for an initial 5-year duration with an option for a further 5 years. Further information will be contained within the Invitation to Negotiate (ITN).

Provisional timetable for recourse to these options

60

II.2.3)

Information about renewals



120

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A Bank Guarantee may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment will follow Delivery and Acceptance of the Goods or Services via Contracting, Purchasing & Finance (CP&F).

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract

III.1.4)

Other particular conditions to which the performance of the contract is subject

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

III.1.5)

Information about security clearance


III.2)

Conditions for Participation

III.2.1)

Personal situation



The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.




III.2.2)

Economic and financial standing











III.2.3)

Technical and/or professional capacity



This information will be sought through a Pre-Qualification Questionnaire (PQQ).



Please see Contract Notice Supporting Information Document.







III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

46

Objective criteria for choosing the limited number of candidates

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and / or documents for this opportunity are available on www.contracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code: 987H9P2HS7. Please ensure you follow any instruction provided to you.

The deadline for submitting your response(s) is 17.1.2019 12:00 midday. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or call 0800 282 324.

Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria.

The Authority will use the PQQ response to create a shortlist of tenderers who:

(1) are eligible to participate under Section III.2.1) of this Contract Notice;

(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and

(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.

Full details of the method for choosing the tenderers will be set out in the Help Text Box for the DPQQ and DPQQ Supporting Information Document.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

MSS/102

IV.3.2)

Previous publication(s) concerning the same contract

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2018/S 085-227454 09-08-2018

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for requests to participate

 17-01-2019  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 987H9P2HS7.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-20181218-DCB-13747965

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Ministry of Defence, Ships, Maritime Platform Systems (MPS)


Bristol

BS34 8JH

UK

susan.koksal100@mod.gov.uk

+44 3067931109


Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained


Ministry of Defence, Ships, Maritime Platform Systems (MPS)

NH3, Birch 3A, No. 3224, Abbey Wood

Bristol

BS34 8JH

UK

susan.koksal100@mod.gov.uk

+44 3067931109


VI.5)

Dispatch date of this Notice

 18-12-2018