II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
The University of Bristol has approved a business case to procure an award management system to manage research (and research-related) grant costings.
The main objective of the procurement is to deliver a solution which:
— produces fEC/TRAC compliant costs and prices,
— associates multiple costings with a research project,
— cost and prices complex research projects involving multiple internal organisational structures, funders and external collaborators,
— has scheme templates for major funders provided as standard by the supplier,
— has the capability for the UoB to create scheme templates for other funders,
— has a dashboard with milestone information relating to the progress of research applications,
— integrates with the UoB ERP system for staff costings and project set up,
— integrates with the Case Management System for providing milestone information to the academic community,
— has the capability to configure, review and approval workflows,
— has the provision of funder specific submission reports for funder portals,
— records award acceptance information,
— generates standard and customised reports, for workflow tasks and approvals, and for application and award data,
— exchanges data analytics with management information tools, such as Business Objects.
Full details of the required functionality are provided in the statement of requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
UoB will apply the criteria set out within the selection questionnaire.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
Description of options:
The initial contract period will be for 5 years with options to extend for a maximum of a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
The estimated total value quoted in II.1.5) assumes a supplier hosted solution over 10 years.