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Notice Summary

UK-Yate: Council Chamber Audio Visual (Request for Information)
GB003ZM279932
South Gloucestershire Council
03 December 2018
21 December 2018
Contract Notice - Other
No

Notice Abstract

Council Chamber Audio Visual (Request for Information) THIS IS A REQUEST FOR INFORMATION AND NOT A TENDER PROCESS South Gloucestershire Council is considering options for the replacement of existing Audio Visual equipment in the Council Chamber. The Opportunity includes, but is not limited to, the following key requirements: • A member or chairperson addressing the chamber must be audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber. • It must be possible, at the direction of the chair, for voice amplification to be enabled/disabled for individuals or areas of the room. This includes deactivating a microphone. • Background noise such as moving of chairs, coughing, conversations between members should not be amplified by the proposed solution. • There must be provision for disabled attendees (members and public) with hearing impairment to hear proceedings. • It must be possible to present multimedia content which is visible and audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber • There must be provision for disabled attendees (members and public) with hearing, visual or other impairments, to hear and view the multimedia content. This might include, for example, the ability to view the content on their own laptops using screen overlays etc. • Members should be able to vote without moving from their seats and for their votes to be automatically counted without the need for human intervention. • The council intends to record the meetings on video and, again, for this to be visible and audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber. • It may be possible to put the current speaker into focus on the video • The council intends to stream meetings live over the internet in the future, therefore all aspects of the solution must be consistent and compatible with this. • The video recording/streaming element may also include a transcript capability. • Once installed and setup, the solution should not require specialist technical knowledge or skills to operate. • Once installed and setup, the solution should be reasonably tamper-proof. • It must be possible to ensure that there are no vulnerabilities for any hardware or software required to be on the council’s domain Keywords Audio, Visual

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


South Gloucestershire Council

N/A

Yate


UK

Procurement Team

N/A


N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Council Chamber Audio Visual (Request for Information)

2.2

Description of the goods or services required

Council Chamber Audio Visual (Request for Information)

THIS IS A REQUEST FOR INFORMATION AND NOT A TENDER PROCESS

South Gloucestershire Council is considering options for the replacement of existing Audio Visual equipment in the Council Chamber. The Opportunity includes, but is not limited to, the following key requirements: • A member or chairperson addressing the chamber must be audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber. • It must be possible, at the direction of the chair, for voice amplification to be enabled/disabled for individuals or areas of the room. This includes deactivating a microphone. • Background noise such as moving of chairs, coughing, conversations between members should not be amplified by the proposed solution. • There must be provision for disabled attendees (members and public) with hearing impairment to hear proceedings. • It must be possible to present multimedia content which is visible and audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber • There must be provision for disabled attendees (members and public) with hearing, visual or other impairments, to hear and view the multimedia content. This might include, for example, the ability to view the content on their own laptops using screen overlays etc. • Members should be able to vote without moving from their seats and for their votes to be automatically counted without the need for human intervention. • The council intends to record the meetings on video and, again, for this to be visible and audible to everyone in the chamber, whether located on the floor of the chamber or in the public gallery outside the chamber. • It may be possible to put the current speaker into focus on the video • The council intends to stream meetings live over the internet in the future, therefore all aspects of the solution must be consistent and compatible with this. • The video recording/streaming element may also include a transcript capability. • Once installed and setup, the solution should not require specialist technical knowledge or skills to operate. • Once installed and setup, the solution should be reasonably tamper-proof. • It must be possible to ensure that there are no vulnerabilities for any hardware or software required to be on the council’s domain

Keywords

Audio, Visual

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated contract dates

Start date 01/02/2019

End date 01/08/2019

Region(s) of supply

UNITED KINGDOM

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN379494

4.3

Time Limits

   21-12-2018  Time 17:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to participate:

https://procontract.due-north.com/Advert?advertId=cff3a9d1-98f4-e811-80ef-005056b64545

Expression of interest deadline : 21/12/2018 at 17:00 hrs

(MT Ref:279932)

5.2

Additional Documentation

5.3

Publication date of this notice

 03-12-2018