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Notice Summary

UK-Portsmouth: Folder Inserter - Enveloper - Supply & Maintenance (RFQ)
GB003ZM278418
Portsmouth City Council
19 November 2018
03 December 2018
Contract Notice - Other
No

Notice Abstract

You are invited to submit a quote for the provision of 2 Folder inserter mailroom machines with associated hardware maintenance. The duration of the contract will be 5 years, with the option to extend in yearly increments. The award criteria will consist of cost and the following pass/fail requirements; • Each enveloper should come fully installed and capable of utilising BCR, OMR and OCR technology. • Each enveloper must be capable of enveloping a minimum of 60,000 envelopes per month, per annum. • Each enveloper (and it's furniture if applicable) cannot exceed the space available in the print room, which for each enveloper is 260cm in length and 120cm in width • If the enveloper requires specialist furniture it should be included in the return/in the price. • Each enveloper will have a minimum of 24 programmable programs available. • Each enveloper will be capable of enveloping a minimum of 4000 items per hour. • Each enveloper will be capable of folding and inserting at least 8 (eight) A4 pages into an envelope. • Each enveloper should have a minimum of 1 high capacity feeder with a capacity of no less than 725 sheets. • Each enveloper should have a minimum of 5 insert stations/feeders. (This number can include the high capacity feeder/s) in the point above. • Hardware maintenance should be Next Working Day (9am-5pm) fix. The supplier should guarantee delivery, training and installation date by the end of January 2019. Although the Authority will not be purchasing any closed loop software at this time, it is essential that the folder inserter quotes are fully compliant in the future for when the Authority does proceed in this direction. Please ensure the quote is valid for 30 days, and is a quote exclusive of VAT.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Portsmouth City Council

N/A

Portsmouth


UK

Matt Langrish-Beard

N/A


N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Folder Inserter - Enveloper - Supply & Maintenance (RFQ)

2.2

Description of the goods or services required

You are invited to submit a quote for the provision of 2 Folder inserter mailroom machines with associated hardware maintenance.

The duration of the contract will be 5 years, with the option to extend in yearly increments.

The award criteria will consist of cost and the following pass/fail requirements;

• Each enveloper should come fully installed and capable of utilising BCR, OMR and OCR technology.

• Each enveloper must be capable of enveloping a minimum of 60,000 envelopes per month, per annum.

• Each enveloper (and it's furniture if applicable) cannot exceed the space available in the print room, which for each enveloper is 260cm in length and 120cm in width

• If the enveloper requires specialist furniture it should be included in the return/in the price.

• Each enveloper will have a minimum of 24 programmable programs available.

• Each enveloper will be capable of enveloping a minimum of 4000 items per hour.

• Each enveloper will be capable of folding and inserting at least 8 (eight) A4 pages into an envelope.

• Each enveloper should have a minimum of 1 high capacity feeder with a capacity of no less than 725 sheets.

• Each enveloper should have a minimum of 5 insert stations/feeders. (This number can include the high capacity feeder/s) in the point above.

• Hardware maintenance should be Next Working Day (9am-5pm) fix.

The supplier should guarantee delivery, training and installation date by the end of January 2019.

Although the Authority will not be purchasing any closed loop software at this time, it is essential that the folder inserter quotes are fully compliant in the future for when the Authority does proceed in this direction.

Please ensure the quote is valid for 30 days, and is a quote exclusive of VAT.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Contract Start : 01 February 2019

Contract End : 31 January 2024

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

P00003087

4.3

Time Limits

   03-12-2018  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://in-tendhost.co.uk/portsmouthcc/aspx/ProjectManage/3087

Date documents can be requested until : 03 Dec 2018 at 12:00 hrs

(MT Ref:278418)

5.2

Additional Documentation

5.3

Publication date of this notice

 19-11-2018