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Notice Summary

United Kingdom-Sheffield: Medical Furniture Equipment, Acc and Sackholders and Bins
487917-2018
NHS Supply Chain – Hotel Services acting on behalf of Supply Chain Coordination
06 November 2018
06 December 2018
Contract Notice - Open Procedure
Yes

Notice Abstract

Medical Furniture Equipment and Accessories and Sackholders. Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 4 000 000 GBP to 8 000 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Supply Chain – Hotel Services acting on behalf of Supply Chain Coordination Ltd acting on behalf of the NHS Business Services Authority

Don Valley House, Savile Street East

Sheffield

S4 7UQ

UK

Contact person: Andrew Walsh

Telephone: +44 7815923298

E-mail: Andrew.Walsh3@supplychain.nhs.uk

NUTS: UKE3

Internet address(es)

Main address: www.supplychain.nhs.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://procurement.supplychain.nhs.uk/ISS/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Medical Furniture Equipment, Acc and Sackholders and Bins

II.1.2) Main CPV code

33192000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Medical Furniture Equipment and Accessories and Sackholders. Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 4 000 000 GBP to 8 000 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

II.1.5) Estimated total value

Value excluding VAT: 9 400 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Medical Furniture Equipment and Accessories

II.2.2) Additional CPV code(s)

33192000

33192140

33192200

33192210

33192300

33192330

33192340

33192400

33192410

II.2.3) Place of performance

NUTS code:

UKE3

II.2.4) Description of the procurement

Medical Furniture Equipment and Accessories to include but not be limited to trolleys, storage solutions, treatment and examination couches, modular polymer moulded equipment, general medical equipment and general equipment, including portering wheelchairs, over bed tables, infusion stands, medical chairs, medical lighting, stainless steel buckets and bowls, medical carts etc. The following certification will be a requirement of the upcoming tender exercise and Applicants may be required to include evidence of this with their tender submission. — ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the Applicant's (and the products) supply chain. This should include but not be limited to manufacturing storage and distribution. Further information in respect of certification requirements will be set out in the notice for the forthcoming procurement. If such certificates are not in the name of the applicant then the applicant must supply a copy of agreements setting out the Authority and responsibilities of all parties in the supply chain.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 7 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2019

End: 08/07/2019

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Sackholders and Bins

II.2.2) Additional CPV code(s)

34928480

II.2.3) Place of performance

NUTS code:

UKE3

II.2.4) Description of the procurement

Sackholders and Bins including but not limited to fixed body and non-fixed body, various finishes including plastic, metal and hybrid versions, various sizes and colours, varying closing lid mechanisms, wall and non-wall (free standing) mounted products, waste stream identified products and other waste bin options.

The following certification will be a requirement of the upcoming tender exercise and Applicants may be required to include evidence of this with their tender submission. — ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the Applicant's (and the products) supply chain. This should include but not be limited to manufacturing storage and distribution. Further information in respect of certification requirements will be set out in the notice for the forthcoming procurement. If such certificates are not in the name of the applicant then the applicant must supply a copy of agreements setting out the authority and responsibilities of all parties in the supply chain.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2019

End: 08/07/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: Submission of Expression of Interest and Procurement Specific Information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration

1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2) If not yet registered:

— Click on the “Not Registered Yet” link to access the registration page,

— Complete the registration pages as guided by the mini guide found on the landing page.

Portal Access

If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the “Supplier Dashboard” icon to open the list of new procurement events.

Expression of Interest

— View Contract Notice content by clicking on the “View Notice” button for the procurement event. This opens a PDF document,

— Express an interest by clicking on the “Express Interest” button,

— To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button,

— Select the procurement event from the list by clicking on the description,

— In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.

Tender Response

Header Level Requirements:

— Applicants are required to read all Framework Header Documents which can be accessed using the “NHS SC Header Documents” button which is located in the “Select Framework” tab,

— Applicants are required to upload the documents requested using the “Supplier Header Documents” button which is located in the “Select Framework” tab.

Lot Level Requirements:

— A preview of the Lot line details can be viewed using the “Lot Header” tab by selecting the Lot and using the “Lot Line Information” button. In order to respond to a Lot Applicants must select the relevant Lot and then use the “Express Intent” button. This expression of intent does not place any obligation on the Applicant to respond the action unlocks the ability to respond,

— Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the “Lot Line Detail” tab. There are a number of mandatory fields to complete on a product line basis these are highlighted in yellow in the “Lot Line Detail” tab,

— Applicants are required to answer all mandatory Lot specific questions found in the “Lot Evaluation Criteria” tab,

— Applicants are then required to click on the “Terms and Conditions” button in the “Submit Individual Lot Response(s)” tab to view and accept the ISS Terms and Conditions,

— Accept the ISS “Terms and Conditions” button to access this function,

— Submit Lot response by clicking on the “Submit Response to Selected Lot” button in the “Submit Individual Lot Response(s)” tab to submit response for the Lot. Each Lot must be submitted independently,

— Applicants are able to view their submission using the “Supplier Submission Report” button found in the “Submit Individual Lot Response(s)” tab.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 040-086848

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/12/2018

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 200 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/12/2018

Local time: 09:00

Place:

As in abovementioned I.1

Information about authorised persons and opening procedure:

Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Applicants should refer to the Invitation to Tender for details of the scoring process to be used to assess the Suppliers to be appointed to the Framework Agreement.

The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.

NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.

The Framework Agreement will be between NHS Supply Chain and the Supplier however.

1) NHS Supply Chain;

2) any NHS Trust;

3) any other NHS entity;

4) any government department agency or other statutory body (for the avoidance of doubt including local authorities) and/or

5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.

The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.

The participating contracting authorities reserve the right to finance the purchase of the supplies through a lease transaction using a third party lessor. Any such financial services will be obtained by the participating contracting authorities through a separate procurement exercise and not as part of this procurement. The financial services may be sourced from the NHS Supply Chain leasing Framework Agreement.

In this event the supplier appointed to the Framework Agreement may receive from a third party lessor appointed by the participating contracting authority a purchase order for delivery to the participating contracting authority. The supplier appointed to the Framework Agreement will then be required to supply in accordance with the terms and conditions of the Framework Agreement.

Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt and notwithstanding the estimate indicated at II.2.1 NHS Supply Chain does not guarantee any level of purchase through the framework and advises Applicants that the framework shall be established on a non-exclusive basis.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest participating or tendering for this contract opportunity).

NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4) Procedures for review

VI.4.1) Review body

NHS Supply Chain — Hotel Services acting on behalf of Supply Chain Coordination Ltd acting on behalf of the NHS Business Services Authority

London

UK

VI.5) Date of dispatch of this notice

01/11/2018