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Notice Summary

UK-London: Donor Funds System Manager
GB003ZM276841
European Bank for Reconstruction and Development (EBRD)
02 November 2018
14 November 2018
Contract Notice - Other
No

Notice Abstract

Financial resources from donors for technical cooperation and other grant or concessional instruments are crucial to help the EBRD to deliver on its transition mandate. Within EBRD, Donor Co-Financing (“DCF”) works as a catalyst in raising and managing donor funds, working closely with other departments in the EBRD, and ensuring that donor priorities are well understood in the EBRD and that the EBRD’s priorities are well understood by donors. The EBRD has invested significant resources in the design and establishment of an interconnected group of IT applications to manage its donor funds (the “Donor Funds System”). The Donor Funds System comprises a new bespoke business process application, a dedicated instance of SAP (including accounting, funds and grants, sales and purchasing), existing Java based applications and a data repository that uses Cognos Report Studio to produce reports. This investment took place during 2014-2016. The system, which has now been in place since April 2016, has placed all donor funded activities on a single platform. It has significantly reduced risks related to managing donor resources, although the full reporting benefits have not yet been achieved. In addition, the EBRD has launched a comprehensive review and restructuring of all the EBRD’s current IT systems and related processes that is expected to continue for two to three years and deliver more efficient and effective IT solutions for the EBRD’s day to day operations (Project Monarch). It is imperative that the Bank’s Donor Funds System is closely and effectively integrated into Project Monarch without losing any of its key functionalities, and with a view to establishing a reinforced IT solution for donor fund management. Assignment Description: Against this background, the EBRD is now launching a public call for the position of Donor Funds System Manager. This is a consultancy contract, and the contracting entity will be the Bank. The initial contract will be for a period of 8 months and it is envisaged that the Consultant would be based in EBRD London Headquarters. The expected outcome of the Assignment is to ensure that the evolving needs of the donor grants/co-financing business are reflected in the Bank’s Donor Funds System and processes, including the emerging Project Monarch. The selected Consultant is expected to achieve the following objectives: •Assess and propose changes to donor funds management processes related to the Donor Funds System to achieve better efficiency and transparency. •Improve data quality in the Donor Funds System. •Support DCF, donor fund management staff located in the Environment and Sustainability Department (ESD) and donor grant/co-financing users in the on-going management of funds and projects through training and dissemination of best practice. •Act as sounding board and support point for queries from donor grant/co-financing users across the EBRD’s related the Donor Funds System, and liaise with IT to address issues and errors in the system. •Full Terms of Reference (TOR) of the Assignment can be found here. Business sector: Telecoms, informatics and media

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


European Bank for Reconstruction and Development (EBRD)

N/A

London


UK

N/A

N/A


N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Donor Funds System Manager

2.2

Description of the goods or services required

Financial resources from donors for technical cooperation and other grant or concessional instruments are crucial to help the EBRD to deliver on its transition mandate. Within EBRD, Donor Co-Financing (“DCF”) works as a catalyst in raising and managing donor funds, working closely with other departments in the EBRD, and ensuring that donor priorities are well understood in the EBRD and that the EBRD’s priorities are well understood by donors.

The EBRD has invested significant resources in the design and establishment of an interconnected group of IT applications to manage its donor funds (the “Donor Funds System”). The Donor Funds System comprises a new bespoke business process application, a dedicated instance of SAP (including accounting, funds and grants, sales and purchasing), existing Java based applications and a data repository that uses Cognos Report Studio to produce reports. This investment took place during 2014-2016. The system, which has now been in place since April 2016, has placed all donor funded activities on a single platform. It has significantly reduced risks related to managing donor resources, although the full reporting benefits have not yet been achieved.

In addition, the EBRD has launched a comprehensive review and restructuring of all the EBRD’s current IT systems and related processes that is expected to continue for two to three years and deliver more efficient and effective IT solutions for the EBRD’s day to day operations (Project Monarch). It is imperative that the Bank’s Donor Funds System is closely and effectively integrated into Project Monarch without losing any of its key functionalities, and with a view to establishing a reinforced IT solution for donor fund management.

Assignment Description:

Against this background, the EBRD is now launching a public call for the position of Donor Funds System Manager. This is a consultancy contract, and the contracting entity will be the Bank. The initial contract will be for a period of 8 months and it is envisaged that the Consultant would be based in EBRD London Headquarters.

The expected outcome of the Assignment is to ensure that the evolving needs of the donor grants/co-financing business are reflected in the Bank’s Donor Funds System and processes, including the emerging Project Monarch.

The selected Consultant is expected to achieve the following objectives:

•Assess and propose changes to donor funds management processes related to the Donor Funds System to achieve better efficiency and transparency.

•Improve data quality in the Donor Funds System.

•Support DCF, donor fund management staff located in the Environment and Sustainability Department (ESD) and donor grant/co-financing users in the on-going management of funds and projects through training and dissemination of best practice.

•Act as sounding board and support point for queries from donor grant/co-financing users across the EBRD’s related the Donor Funds System, and liaise with IT to address issues and errors in the system.

•Full Terms of Reference (TOR) of the Assignment can be found here.

Business sector:

Telecoms, informatics and media

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Location: Regional

Assignment Start Date and Duration: The Assignment is expected to start on 19 November and has an estimated overall duration of 8 months with the possibility of extension.

Cost Estimate for the Assignment: GBP 80,000 (exclusive of VAT).

Subject to availability of funding, the performance of the selected Consultant and the Bank’s business needs, the Assignment may be extended.

Funding Source: The contract will be financed from the EBRD’s budget. Selection and contracting are subject to the availability of funding.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

75798

4.3

Time Limits

   14-11-2018  Time 23:59

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://www.ebrd.com/work-with-us/procurement/pn-75798.html

Closing date: 14 Nov 2018 at 23:59 London

(MT Ref:276841)

5.2

Additional Documentation

5.3

Publication date of this notice

 02-11-2018