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Notice Summary

United Kingdom-London: Source to Settle Solution
482537-2018
Post Office Ltd
02 November 2018
03 December 2018
Contract Notice - Competitive procedure with negotiation
No

Notice Abstract

Provision of a fully integrated Source to Settle software service, (Software as a Service), including eSourcing, purchase to pay and contract management along with every process in between, and the initial implementation. The initial contract will be for a 5 year term with the potential for a 3 year and 2 year extension (maximum contract length 10 years).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Post Office Ltd

Finsbury Dials, 20 Finsbury St,

London

EC2Y 9AQ

UK

Contact person: Liam Carroll

Telephone: +44 8456112970

E-mail: liam.carroll1@postoffice.co.uk

NUTS: UK

Internet address(es)

Main address: https://postoffice.bravosolution.co.uk/web/login.html

Address of the buyer profile: www.thepostoffice.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://postoffice.bravosolution.co.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://postoffice.bravosolution.co.uk/web/login.html


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://postoffice.bravosolution.co.uk/web/login.html


I.4) Type of the contracting authority

Other: Postal Authority

I.5) Main activity

Other: UK Postal administration services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision and Implementation of a Fully Integrated Source to Settle Solution

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of a fully integrated Source to Settle software service, (Software as a Service), including eSourcing, purchase to pay and contract management along with every process in between, and the initial implementation. The initial contract will be for a 5 year term with the potential for a 3 year and 2 year extension (maximum contract length 10 years).

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48444100

48482000

48490000

72200000

72212440

72212490

72220000

72222300

72227000

72245000

72250000

72261000

72300000

72416000

79999200

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

20 Finsbury Street, London

II.2.4) Description of the procurement

The Post Office Ltd (POL) and its affiliates intend to award a contract for the provision and implementation of a fully integrated Source to Settle (S2S) service, (including eSourcing, purchase to pay and contract management along with every process in between). The Source to Settle system must be offered in the form of ongoing services over the internet (“as-a-service”), otherwise known as Software-as-a-Service — “SaaS”. Tenders must also include operation and implementation of the service (“service” for these purposes meaning standard software). The S2S system must have close integration with, amongst other things, POL’s Core Finance System, SAP ECC 6.0, and access control system for administering users. Tenderers’ solutions must accept electronic submission of invoices via multiple channels (single invoice, bulk invoices, email, portable document format, electronic document interchange), and must automatically match invoices with POs and GRNs using both the PO number and line item detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: Yes

Description of renewals:

The contract will have the option for 2 extensions, an initial period of 36 month and a further period of 24 month extension.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Post office will invite to tender the highest scoring applicants on the basis of the criteria set out in the SQ.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will have the option for 2 extensions, an initial period of 36 month and a further period of 24 month extension.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Responses will be assessed in accordance with the Public Contracts Regulations 2015. Please see the SQ for further information.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/12/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/12/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The Post Office Ltd

London

EC2Y 9AQ

UK

Internet address(es)

URL: www.postoffice.co.uk

VI.5) Date of dispatch of this notice

29/10/2018