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Notice Summary

United Kingdom-London: Fleet Management and Specialist Vehicle Build
441558-2018
National Crime Agency
10 October 2018
10 December 2018
Contract Notice - Open Procedure
Yes

Notice Abstract

The requirement has been split into 4 lots:— Lot 1 is for the provision of Fleet Management Services (UK),— Lot 2 is for Specialist Vehicle Build, Equipping, Modification and In-life maintenance,— Lot 3 is for International Fleet Management Services,— Lot 4 is for Build, Equipping and in-life maintenance of Armoured Vehicles.Lot 1 has provisional funding of 9 000 000-10 000 000 GBP, Lot 2 has provisional funding of 30-31 000 000 GBP, Lot 3 has provisional funding of 1 000 000-1 500 000 GBP and Lot 4 has provisional funding of 6 000 000-7 000 000 GBP. These are estimates based on historical data and is not to be construed as guarantee or commitment by The Authority to spend these values.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

National Crime Agency

PO Box 8000

London

B3 2WH

UK

Telephone: +44 1925896423

E-mail: Raymond.darnell@nca.x.gsi.gov.uk

NUTS: UK

Internet address(es)

Main address: http://ho.bravosolution.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://ho.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://ho.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://ho.bravosolution.co.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fleet Management and Specialist Vehicle Build Framework

Reference number: COM/2018/483

II.1.2) Main CPV code

50111000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The requirement has been split into 4 lots:

— Lot 1 is for the provision of Fleet Management Services (UK),

— Lot 2 is for Specialist Vehicle Build, Equipping, Modification and In-life maintenance,

— Lot 3 is for International Fleet Management Services,

— Lot 4 is for Build, Equipping and in-life maintenance of Armoured Vehicles.

Lot 1 has provisional funding of 9 000 000-10 000 000 GBP, Lot 2 has provisional funding of 30-31 000 000 GBP, Lot 3 has provisional funding of 1 000 000-1 500 000 GBP and Lot 4 has provisional funding of 6 000 000-7 000 000 GBP. These are estimates based on historical data and is not to be construed as guarantee or commitment by The Authority to spend these values.

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Any combination of lots.

II.2) Description

Lot No: 1

II.2.1) Title

Fleet Management Services (UK)

II.2.2) Additional CPV code(s)

50111000

II.2.3) Place of performance

NUTS code:

UKD61


Main site or place of performance:

United Kingdom.

II.2.4) Description of the procurement

Fleet Management (UK): this lot covers Fleet Management for the NCA’s’ GPV and Surveillance Vehicles and motorcycles:

— there are 493 GPVs, 532 surveillance vehicles and 52 motorcycles which operate across a number of sites within the United Kingdom and are used for operational and non-operational roles,

— there are 25 different makes of vehicle,

— surveillance vehicles and motorcycles are fitted with Airwave and covert PWE. GPV’s do not contain any specialist equipment,

— Lot 1 is only for the standard SMR of GPVs, Surveillance vehicles and motorcycles, the maintenance of specialist equipment will be covered by Lot 2,

— all vehicles are maintained through the NCA’s contracted suppliers.

The following services within the UK are within scope of this lot:

— account management,

— fleet management system,

— accident management,

— vehicle theft,

— management of existing owned and leased vehicles,

— vehicle utilisation/optimisation,

— vehicle distribution and movements,

— Servicing, Maintenance and Repair (SMR) including mobile SMR provision (excluding repairs to any specialist equipment fitted),

— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,

— vehicle disposal,

— storage and distribution,

— driver support services,

— breakdown and recovery,

— vehicle downtime management,

— MOT management,

— mileage management,

— P46(Car)/P11D,

— contract hire and leasing,

— Fleet consultancy/development/R and D.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 1 year options (24 months in total).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Specialist Vehicle Build, Equipping, Modification and In-Life Maintenance

II.2.2) Additional CPV code(s)

50117100

II.2.3) Place of performance

NUTS code:

UKD61


Main site or place of performance:

UK.

II.2.4) Description of the procurement

Vehicle build and equipping and maintenance of the specialist fleet: this lot covers the sourcing of all vehicles within the UK (current fleet size of 1235), the subsequent equipping of vehicles and the ongoing in-life maintenance of all specialist vehicles as well as any specialist or technical equipment fitted to any NCA vehicle (532 surveillance vehicles and 52 motorcycles). In-life maintenance may also be required for other vehicle types in particular motorcycles dependant on the needs of the Authority:

— There are 158 specialist vehicles which operate across a number of sites within the United Kingdom and are used for operational and technical roles including surveillance,

— there are a wide variety of different build specifications and 25 differing makes of vehicle,

— the vehicles contain specialist equipment used in their day to day roles,

— all NCA specialist vehicles are currently maintained through the established NCA’s contracted supplier and a selected number of police workshops,

— the number of vehicles to be purchased, equipped, decommissioned and disposed will vary year on year depending on the size of the vehicle replacement programme. Table 1 above gives an indication of the number and types of vehicles replaced over the last 5 years.

The following services are within scope of this lot:

— account management,

— fleet management system,

— accident management,

— vehicle theft,

— management of existing owned and leased vehicles and equipment,

— vehicle utilisation/optimisation,

— Vehicle distribution and movements,

— Servicing, Maintenance and Repair (SMR) including mobile SMR provision, covering vehicles and technical equipment,

— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,

— vehicle disposal,

— storage and distribution,

— driver support services,

— breakdown and recovery,

— vehicle downtime management,

— MOT management,

— mileage management,

— P46(Car)/P11D,

— fleet consultancy/development/R and D.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 31 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 months options (24 months in total).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

International Fleet Management Services

II.2.2) Additional CPV code(s)

50111000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Internationa.l

II.2.4) Description of the procurement

International Fleet Management of non-armoured vehicles: this Lot covers the sourcing of vehicles based overseas and subsequent management of those vehicles:

— the Fleet comprises of 72 vehicles in 36 locations worldwide which are used for operational and non operational roles,

— there are 22 different makes of vehicle,

— the vehicles are classed as GPV’s as they do not contain any specialist equipment,

— all vehicles are maintained by local dealerships.

The following services are covered under the scope of this lot:

— account management,

— fleet management system,

— accident management,

— vehicle theft,

— management of existing owned and leased overseas vehicles,

— vehicle utilisation/optimisation,

— vehicle distribution and movements,

— Servicing, Maintenance and Repair (SMR),

— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,

— vehicle disposal,

— storage and distribution,

— driver support services,

— breakdown and recovery,

— vehicle downtime management,

— mileage management,

— fleet consultancy/development/R and D.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month options (24 months in total).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Armoured Vehicles

II.2.2) Additional CPV code(s)

35412200

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Build/Equipping and In Life Maintenance of Armoured Vehicles — This lot covers the sourcing of all armoured vehicles, the subsequent build and equipping of the vehicle and the ongoing in-life maintenance of the armoured vehicle and technical equipment:

— the Fleet comprises of 50 vehicles based in 9 locations worldwide and the vehicles are used for operational and non operational roles,

— the vehicles are predominantly Toyota Landcruisers,

— the vehicles contain specialist equipment used in their day to day roles,

— all vehicles are maintained through the NCA’s contracted supplier as well as embassy workshops and local dealerships,

The following services are within scope of this Lot:

— account management,

— fleet management system,

— accident management,

— vehicle theft,

— management of existing owned vehicles and equipment,

— vehicle distribution and movements,

— Servicing, Maintenance and Repair (SMR) including mobile SMR provision, covering vehicles and technical equipment,

— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,

— vehicle disposal,

— storage and distribution,

— driver support services,

— vehicle downtime management,

— mileage management,

— fleet consultancy/development/R and D.

Across all the Lots the following services will apply:

— supply chain management,

— complaints procedure,

— consolidated invoicing,

— continuous improvement,

— management information,

— sustainability,

— data security,

— benchmarking.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 7 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month option (24 months in total). Framework 84 months duration including options.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 4

Justification for any framework agreement duration exceeding 8 years: Due to initial investment which may be required to manufacture and continue to service vehicles, NCA has deemed it suitable to establish a Framework for longer than 4 years

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 098-223655

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/12/2018

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/12/2018

Local time: 15:01

Place:

Bravo.

Information about authorised persons and opening procedure:

E-sourcing submission locked until after closing date, then automatically accessible, audit trail recorded on system.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

NCA

London

UK

VI.5) Date of dispatch of this notice

05/10/2018