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   privacy policy.
Privacy Policy

At Proactis we take care to protect the privacy of customers and users of this website (“site”). This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us, whether you are a visitor to the site or a customer that subscribes to our services online or over the phone.

Who we are

In this privacy policy, the terms "we", "our" and "us" are used to refer to Proactis Tenders Limited, of AB1, First Floor, 48 Huntly Street, Aberdeen, AB10 1SH, company number SC115090.

You can contact us regarding this Privacy Policy at

Where we got your information

We collect and process the following information about you either from your use of our site, or your correspondence with us by phone or email:

  • Information you give us. We collect and store the personal information that you submit through the site or by corresponding with us by phone, email or otherwise. This includes information that you provide when you register to use our site or subscribe to any of our services. The information you give us may include your name, postal address, email address, telephone number, details of any comments you provide to us, payment information and any documents you may upload containing your personal information. We may also collect and process records of any correspondence and communications with us and telephone calls may also be recorded.
  • Information we collect about you. We also collect and store the following information regarding each of your visits to our site:
    1. technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and
    2. information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time), products and / or services you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), and methods used to browse away from the page.

What we need and why we need it

We may use information we hold about you in the following ways:

  • Information you give us. We will use this information:
    1. to carry out our obligations arising from any agreements entered into between you and us and to provide you with the information, products and services that you request from us;
    2. to notify you about changes to any of our services;
    3. to communicate with you to gain feedback on our products or services in order to improve them;
    4. to ensure that content from our site is presented in the most effective manner for you and for your computer;
    5. to administer your attendance at training courses;
    6. to respond to any queries you may raise via LiveChat on our website;
    7. to administer any contest or other promotional feature that you may enter with us and to notify winners; and
    8. to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about, as further detailed in the 'Marketing' section below.
  • Information we collect about you. We will use this information:
    1. to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
    2. to improve our site to ensure that content is presented in the most effective manner for you and for your computer or mobile device;
    3. as part of our efforts to keep our site safe and secure; and
    4. to make suggestions and recommendations to you about services that may interest you.

Our legal basis for using your information

The legal grounds on which we rely to use your information are:

  • To allow us to perform our contract with you: When you purchase services from us, a contract between you and us will have been entered into. In order for us to fulfil our obligations under such contract, we will need to collect and process your personal information, including payment information. Failure to provide the requisite personal information on sign-up and payment information on entering into the contract or objecting to this type of processing / exercising your deletion rights will mean that we cannot provide our services to you.
  • To allow us to exercise our legitimate interests as a data controller: We rely on our legitimate interests as a data controller to process the personal information that you provide to us on feedback forms or through any contest or promotional feature that we may run, and to process personal information that we collect from you when you use our site. It is in our legitimate interests as a business to process the above information in to order administer our site, to ensure that content from our site is presented to you effectively and securely, and to run contests and other promotional features.


We may use your personal information to contact you about other goods and services we offer that are similar to those that you have already purchased or enquired about. You will be given an option to opt-out of such marketing when you subscribe to a service.

We and other companies within our group (for full details, see may also use your personal information to contact you about other goods and services, provided you have given your consent.

You may withdraw your consent to the use of any of your personal information for marketing purposes, at any time by contacting us at You will also be given the opportunity in each marketing communication to opt-out of future marketing communications.

Your payment information

If you sign up to purchase our Quarterly Plan subscription and consent to auto-renewal subscriptions (as set out in our Product Terms and Conditions), your payment information (such as credit or debit card details) and other information that we need to process your payment will be collected and stored by us and / or the payment processors with which we work.

We use your payment information to charge the applicable sum to your payment card and renew your purchase, in order to provide the services that you subscribe to (including any Add Ons that you may request) and to perform the contract between you and us.

How long we hold your data

With the exception of auto-renewal Quarterly Plan subscriptions, we do not retain your payment information, and this information will be immediately deleted once your payment is processed.

Where you have signed up for an auto-renewal Quarterly Plan subscription, our payment processors will retain your payment information and store it until you cancel your auto-renewal subscription. If you cancel your auto-renewal subscription, we will delete your payment information as soon as possible once your last payment is processed.

We will only hold your information for as long as it is required for the purposes for which it was obtained. There may be instances where we keep your personal information for longer periods for legal and regulatory purposes, such as to comply with our audit or revenue reporting obligations.

If you are not a customer and we have collected information about you, this will be deleted within 2 years.

Storage of your information, international data transfers and security

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

The transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.

Disclosure of Your Information

We won’t share your information with third parties, save as follows:

  • with our payment processors for the purposes of processing your payment;
  • with third party analytics suppliers that work with us for the purposes of producing aggregate statistics about customers, sales, traffic patterns and related site information – we use this information for the purposes detailed above and the third party suppliers use this information to inform their own analytics products and services;
  • if you have opted-in to receive targeted marketing via Facebook, we will upload data onto Facebook for that purpose;
  • with other members of our group for the purposes of marketing and only where you have provided your consent, as described above; and
  • with our event and training suppliers to allow us to deliver training, information sharing and events that you have opted to take part in.

Automated decision-making

We do not use your personal data to undertake any automated decision-making.


For more information on how we use cookies, please see our Cookies Policy.

Your rights

You have certain rights in relation to your personal information that is processed by us. These rights are listed below. These rights are not absolute and apply subject to certain conditions, as set out in applicable data protection laws. Your rights may include:

  • the right to access personal data held by us about you;
  • the right to require us to rectify any inaccurate personal data held by us about you;
  • in certain circumstances, the right to require us to erase personal data held by us about you;
  • in certain circumstances, the right to restrict our processing of personal data held by us about you;
  • in certain circumstances, a right to receive personal data which you have provided to us in a structured, commonly used and machine readable format. You may also have the right to require us to transfer this personal data to another organisation, at your request;
  • the right to object to our processing of personal data held by us about you (including for the purposes of sending marketing materials to you); and
  • the right to withdraw your consent, where we are relying on it to use your personal data (for example, to provide you with marketing information about our services and products).

You can exercise these rights be contacting us using the details set out above.

Changes to this policy

If we make changes to our privacy policy, we'll share details of these changes on this page. Please continue to check this page to ensure that you are always aware of any changes.

Concerns or complaints

You can contact us regarding this Privacy Policy using the details set out above. Should you wish to make a complaint, you may also contact the Information Commissioner's Office using the details set out on its website, which is currently:

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Tender Search Results

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58 Tenders Found

ValuePublishedTitleAuthorityDeadlineOpp. Man.
12/09/2019United Kingdom-Irvine: Ad Hoc Vehicle Repairs and Maintenance ServicesSubscribers Only
21 days
10/09/2019United Kingdom-Derry: Supply and Delivery of Grounds Maintenance Equipment (Various)Subscribers Only
25 days
10/09/2019United Kingdom-Derry: Supply and Delivery of Fleet Assets (Various)Subscribers Only
25 days
27/08/2019United Kingdom-Beverley: 2349-19 Framework for the Supply of Road SweepersSubscribers Only
4 days
09/08/2019UK-Cardiff: Provision of Sweeper Brushes Cardiff Council
19/06/2019IE-Ireland: Purchase of a Fully Electric Street Sweeper Cork County Council
19/06/2019UK-Enniskillen: TSS21 Mechanical Sweeper Brushes Fermanagh and Omagh District Council
18/06/2019United Kingdom-St Helens: Hire of Passenger, Light Commercial and Heavy Commercial Hire Vehicles 2019St.Helens Council
07/06/2019United Kingdom-Wakefield: Purchase, Hire and Lease of Specialist Vehicles and Associated ServicesYPO
06/06/2019UK-Wakefield: Purchase, Hire and Lease of Specialist Vehicles and Associated ServicesYPO
20/05/2019UK-Pembroke: Purchase of Electric Powered SweepersPembrokeshire County Council
09/04/2019United Kingdom-Derry: Vehicles for refuseDerry City and Strabane District Council
08/04/2019UK-Saint Helena: Monument Petrol Jetter for General Maintenance Work St Helena Government
03/04/2019UK-Ormskirk: Provision of Vehicles and Vehicle Maintenance Services (SOFT MARKET TEST)West Lancashire Borough Council
26/03/2019UK-London: Mechanical Machine Brushes 2019 London Borough of Hillingdon - capitalEsourcing
18/03/2019United Kingdom-Antrim: Supply, Delivery, and Maintenance of a Range of VehiclesAntrim and Newtownabbey Borough Council
13/03/2019Ireland-Cork: Transport Fleet Services for Cork City CouncilCork City Council
11/03/2019IE-Ireland: Transport Fleet Services for Cork City Council (OJEU)Cork City Council
06/03/2019UK-St Helier (Jersey): Mechanical SweeperStates of Jersey
28/02/2019United Kingdom-Wakefield: Purchase, Hire and Lease of Specialist VehiclesSubscribers Only
21/02/2019UK-St Helier (Jersey): Gully EmptierStates of Jersey
21/02/2019UK-Antrim: Supply & Delivery of Sweeper Brushes 2019Antrim and Newtownabbey Borough Council
14/02/2019UK-Oxford: Hand Held Power Tools and Pedestrian PlantOxford City Council
13/02/2019United Kingdom-Hertford: Hertfordshire County Council & TPPL Vehicle Purchase FrameworkHertfordshire County Council
13/02/2019United Kingdom-Nottingham: Highways Resource Support FrameworkNottingham City Council
11/02/2019UK-Milton Keynes: Debris and Litter Removal MachineMilton Keynes Council on behalf of Wolverton and Greenleys Town Council
07/02/2019United Kingdom-Kilmarnock: Purchase of Vehicles, Plant and Equipment Framework 2019East Ayrshire Council
31/01/2019UK-Richmond: Multi-Function Sweeper VehicleNational Archives
31/01/2019United Kingdom-Huntingdon: Vehicle Hire for Anglian WaterAnglian Water Services Ltd
23/01/2019UK-Truro: Operated Plant HireCornwall Council
22/01/2019United Kingdom-Wadebridge: Hire of Operated Lorries, Plant and EquipmentCorserv Ltd
21/01/2019UK-Scarborough: Disposal of Precinct SweeperScarborough Borough Council
21/01/2019United Kingdom-Oldham: Highways Plant HireOldham Council
18/01/2019United Kingdom-Edinburgh: Framework Agreement for the Hire of Plant with OperatorThe City of Edinburgh Council
04/01/2019United Kingdom-Craigavon: Road SweepersArmagh City Banbridge and Craigavon Borough Council
17/12/2018UK-Belfast: C971- Supply & Delivery of Hoses, Standpipes & Fittings NI Water and its Subsidiaries
12/12/2018UK-Londonderry: Mechanical Sweepers BrushesDerry City & Strabane District Council
12/12/2018UK-Belfast: ID 1809055 DAERA AFBI - Robotic Power Washer CPD - Supplies and Services Division on behalf of Agri-Food and Biosciences Ins
08/12/2018United Kingdom-Horley: Supply and Delivery of Core and Vac VehiclesScotia Gas Networks Limited
06/12/2018UK-Beverley: 53-19 Framework Agreement for the Hire of VehiclesEast Riding of Yorkshire Council
05/12/2018United Kingdom-Beverley: Framework Agreement for the Hire of VehiclesEast Riding of Yorkshire
04/12/2018UK-Belfast: T1930 - Supply and Delivery of City Compact Hot Washer/High Pressure Cleaner Belfast City Council
03/12/2018UK-Guernsey: Truck-Mounted Road SweeperStates of Guernsey
01/12/2018United Kingdom-Liverpool: Vehicle Lease, Fleet Management and Flexible Rental SolutionsThe Minister for the Cabinet Office acting through Crown Commercial Service
24/11/2018United Kingdom-Luton: Winter Operations Resilience Equipment FrameworkLondon Luton Airport Operations Limited
19/11/2018UK-Luton: L18036-T-MC Winter Operations Resilience Equipment Framework (OJEU)London Luton Airport
16/11/2018UK-Coleraine: Supply & Delivery of One 15 Tonne GVW. Mechanical Road Sweeper Causeway Coast and Glens Borough Council
13/11/2018UK-Tamworth: QQ18/020 Provision of Road Sweeper Brushes Tamworth Borough Council
13/11/2018United Kingdom-Nottingham: Motor vehiclesSubscribers Only
09/11/2018United Kingdom-Harrow: Motor vehicles for the transport of 10 or more personsSubscribers Only
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58 Tenders Found