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Notice Summary

United Kingdom-Paisley: Independent Advocacy Services — Adults
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Renfrewshire Council
Date Published:
12 September 2019
Deadline Date:
11 October 2019
Document Source:
Alert Profile:

Notice Abstract

The Council is seeking to appoint a provider to deliver an independent advocacy service — adults within Renfrewshire.

Notice Details

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street






Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Independent Advocacy Services — Adults

Reference number: RC-CPU-19-133

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

The Council is seeking to appoint a provider to deliver an independent advocacy service — adults within Renfrewshire.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)





II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

The mental health (care and treatment) (Scotland) Act 2003 imposed a duty on local authorities and health boards to collaborate to ensure the availability of independent advocacy services in their area.

Independent advocacy plays an important role in supporting people to express their views and in providing a source of support which gives them the confidence to speak out.

II.2.6) Estimated value

Value excluding VAT: 861 560.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The independent advocacy service must be based in Renfrewshire at locations which are easily accessible to those requiring the service.

Further information is provided in the tender documents including the service specification for this contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

Tenderers must hold or commit to obtain prior to the commencement of and for the duration of the contract, the types and levels of insurance detailed:

— employers liability statutory minimum 5 000 000 GBP, each and every claim,

— public liability minimum 5 000 000 GBP, each and every claim,

— professional indemnity minimum 2 000 000, each and every claim, however will accept cover in the aggregate so long as at least one automatic annual reinstatement of this sum is permitted within the policy terms.

There will be a requirement for statutory third party motor vehicle insurance to be evidenced if vehicles are used to deliver the service either by way of a valid MV certificate in the company name or, where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contract will be subject to the Council's contract management procedures.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

Criteria — weighting:

— technical envelope (quality criteria) 60 %,

— commercial envelope (price criteria) 40 %.

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


Section VI: Complementary information

VI.3) Additional information

Tenderers are required to:

Complete the ESPD;

Provide their organisation's ‘general’ yearly turnover for the last 2 financial years.

The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisation’s financial status and risk. The Council would expect tenderers to have a minimum D&B failure score of 20 %, however failure to meet this failure score would not necessarily merit a ‘Fail’ as the D&B failure score is only one factor used by the Council in assessing the acceptability or otherwise of a tenderer’s financial status. The Council will take into account the tenderer’s response to the ESPD Part 1V Question 4B.1.1

It is recommended that tenderers review their own D&B failure score in advance of submitting their tender submission. If, following this review, tenderers consider that the D&B failure score does not reflect their current financial status, the tenderer should attach a document to this section giving a detailed explanation together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of tenderer’s financial status.

Where the tenderer is under no obligation to publish accounts and therefore does not have a D&B failure score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their tender submission in order that the Council may assess these to determine the suitability of the tenderer to undertake any contract of this size. Where a consortium bid is received, the D&B failure score of each consortium member shall be assessed. Any accounts or documents submitted must be in English and, if appropriate, certified as accurate translations.

Where the tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B failure score (or equivalent) as a company, a parent company or bank guarantee may be required to allow progression in the tender process. The Council will be the sole judge as to whether these are required and it shall notify tenderers accordingly. The parent company or bank guarantee must meet the minimum financial requirements as assessed by the Council and must be in the form requested by the Council.

Where the tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor then the foregoing actions will apply similarly to the relevant sub-contractor(s). The Council also reserves the right to reject the use of sub-contractors following evaluation of the sub-contractor’s financial status.

Comply with the general conditions of contract and associated special conditions and service specification;

Confirm if managerial staff and those delivering the service are registered with the SSSC; PVG checked.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14451. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Information regarding community benefits is contained within the invitation to tender documentation.

(SC Ref:596924)

VI.4) Procedures for review

VI.4.1) Review body

See Section VI.4.3

See Section VI.4.3


Internet address(es)


VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.5) Date of dispatch of this notice


Current Notes