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Notice Summary

Title:
United Kingdom-Newtown St Boswells: The Provision and Management of Public Convenience Service to Scottish Borders Council
Document Ref:
402785-2019
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Scottish Borders Council
Date Published:
27 August 2019
Deadline Date:
30 September 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Scottish Borders Council currently manages and maintains 41 facilities. The authority is seeking a long-term solution for the provision of such facilities as a discretionary area of work.Of the 41 facilities, 27 are currently charged for access at the point of use at a rate of 30 pence, with the remainder being free (there is no charge for access to Radar accessible facilities). The authority is seeking a way forward working with a third party to deliver a service that is efficient and financially sustainable.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Borders Council

Council Headquarters

Newtown St Boswells

TD6 0SA

UK

Telephone: +44 1835824000

E-mail: procurement@scotborders.gov.uk

Fax: +44 1835825150

NUTS: UK

Internet address(es)

Main address: http://www.scotborders.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision and Management of Public Convenience Service to Scottish Borders Council

Reference number: SBC/CPC/1717

II.1.2) Main CPV code

45215500

 

II.1.3) Type of contract

Services

II.1.4) Short description

Scottish Borders Council currently manages and maintains 41 facilities. The authority is seeking a long-term solution for the provision of such facilities as a discretionary area of work.

Of the 41 facilities, 27 are currently charged for access at the point of use at a rate of 30 pence, with the remainder being free (there is no charge for access to Radar accessible facilities). The authority is seeking a way forward working with a third party to deliver a service that is efficient and financially sustainable.

II.1.5) Estimated total value

Value excluding VAT: 2 600 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45215500

50760000

45215000

II.2.3) Place of performance

NUTS code:

UKM91

Main site or place of performance:

At 41 facilities located throughout the Scottish Borders.

II.2.4) Description of the procurement

The authority has broken down its requirements into a number of sections as detailed below and is seeking a single supplier to deliver all of these requirements:

Sub-section 1: to provide all of the public conveniences services;

Sub-section 2: to provide an options appraisal of the network, identifying commercial opportunities and enhancements – with recommendations and financial appraisal;

Sub-section 3: to provide an options appraisal for opportunities for potential installation of changing places toilets (https://www.gov.uk/government/news/ministers-act-to-increase-changing-places-toilets-for-severely-disabled-people) including a financial appraisal detailing any potential grant funding sources.

Sub-section 4: to provide an options appraisal for opportunities for potential charged showers/changing units at key tourism/sport/leisure destinations, supporting the growing cycle tourism economy/sustainable transport.

II.2.5) Award criteria

Criteria below:

Quality criterion: Overall quality / Weighting: 40 %

Quality criterion: Method statement — investment business model / Weighting: 60 %

Quality criterion: Method statement — development plans for SBC estate / Weighting: 15 %

Quality criterion: Method statement — community benefits delivery plan / Weighting: 5 %

Quality criterion: Method statement — health and safety management / Weighting: 5 %

Quality criterion: Technical question 1 — development ideas / Weighting: 7 %

Quality criterion: Technical question 2 — radar question / Weighting: 3 %

Price / Weighting:  60 %

II.2.6) Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2025

This contract is subject to renewal: Yes

Description of renewals:

The initial contract will be awarded for a 5 year period with an option to be renewed for a 3 year period and a further and final 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Suppliers bidding for this contract will be assessed and evaluated at Stage 1 of this process based on their experience and examples of similar projects delivered in this market place.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The estimated value outlined in this advert is the overall estimated cost over the 5 year period and the optional further 5 years.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers should be members of the British Toilet Association or be willing to join this organisation if awarded this contract.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD part 4B. question 1.67 Statement

The authority will access a credit safe financial report for the bidders organisation and use the information provided within to assist with the assessment of the bidders economic and financial standing.

The credit safe credit rating must be no less than 40 for the bidder to pass this requirement.

The authority also requests the following further information to provide adequate insurance of financial strength to successfully complete their contractual obligations:

— company's audited accounts or equivalent for the most recent 2 financial years along with details of any significant changes since the last year end.

In the event that analysis of your financial position determines that additional measures are necessary in order to provide assurance of your financial strength, you will be required to provide either a parent company guarantee or bank guarantee.

Should none of the above be satisfactory to the Council, the Council have the right to exclude the bidder from the tender process.

ESPD 4B. question 1.67

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and level of insurance indicated below:

Employer's (compulsory) liability insurance = 10 000 000 GBP;

Public liability insurance = 5 000 000 GBP.

Minimum level(s) of standards required:

Credit safe:

The Credit safe credit rating must be => 40 for the bidder to pass this requirement.

Insurance:

Employer's (compulsory) liability insurance = 10 000 000 GBP;

Public liability insurance = 5 000 000 GBP.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Past experience

Bidders are required to provide 3 examples of services they have delivered of a similar value over the past 3 years that demonstrate their experience to deliver the service.

Bidders examples should include but are not limited to the following details in their service provision examples:

— detailed description of the service,

— value of contract,

— contract period,

— contact details of a reference (this will be used for information purposes only).

Minimum level(s) of standards required:

ESPD 1.68.1 part 4D question 1.68

Quality management procedures and health safety procedures

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance the following:

A. ISO 9001:2008 and then BS EN ISO 9001:2015 when the standard becomes auditable

or

The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their chief executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

ESPD part 4D Question 1.70

Health and safety procedures

B) ISO 18001 and then BS EN ISO 45001:(2016 0r 2017) when the standard became auditable.

or

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the chief executive officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

ESPD part 4D Question 1.70

Environmental management systems or standards

C)ISO 14001 2004 and then BS EN ISO 14001:(2015) when the standard became auditable.

or

The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the chief executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 095-229694

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/09/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/10/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2020

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

At the end of this contract which could be anytime between 5 and 10 years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Any successful submission will require the price and quality metrics of the bid to be subject to a report to Scottish Borders Council presented in February 2020 enabling the Authority to consider if the service it wishes to provide to the community is one which is financially sustainable.

The Council reserves the right not to award a contract without liability on its part.

The Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to this tender, and tenderers should make allowance for this in any tender price.

Economic operators maybe excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulation 2015.

Bidders should note that when it is judged by the authority (at their sole discretion) to be appropriate the Authority will collaborate with the relevant bodies (including Police Scotland) to actively share significant elements of information provided and detailed in this response.

Bidders shall ensure all relevant certificates, insurances, etc. are up to date.

Once shortlisting has been completed for stage 1 the following documentation will be required:

1) Certificate of non-collusion, canvassing and declaration;

2) Freedom of information;

3) Non-involvement in serious organised crime declaration;

4) Insurances;

6) Any other documentation required.

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 14030. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Details of the types of community benefits being sought are contained in the ITT.

The type and level of benefits will be in direct relation to the value of the contract and suppliers will be asked to submit a community benefits delivery plan indicating the types of community benefits they will deliver as part of the tender evaluation process.

(SC Ref:591052)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Borders Council

Council Headquarters

Newtown St Boswells

TD6 0SA

UK

Telephone: +44 835824000

E-mail: procurement@scotborders.gov.uk

Fax: +44 835825150

Internet address(es)

URL: http://www.scotborders.gov.uk

VI.4.2) Body responsible for mediation procedures

Scottish Borders Council

Council Headquarters

Newtown St Boswells

TD6 0SA

UK

Telephone: +44 835824000

E-mail: procurmeent@scotborders.gov.uk

Fax: +44 835825150

Internet address(es)

URL: http://www.scotborders.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Scottish Borders Council will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI, 2015 No 446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the contract award notice being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.5) Date of dispatch of this notice

22/08/2019

Current Notes