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Notice Summary

Title:
United Kingdom-Hailsham: Wealden District Council Asset Management Contracts
Document Ref:
366088-2019
Document Type:
Contract Notice - Competitive Dialogue
Published By:
Wealden District Council
Date Published:
05 August 2019
Deadline Date:
30 August 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Wealden District Council is seeking expressions of interest from suitably skilled and experienced service providers for the delivery of a range of asset management works under 4 contracts:Lot 1: Responsive Repairs, Void and Capital Works;Lot 2: Electrical Works;Lot 3: Domestic Heating Works;Lot 4: Commercial Heating and Mechanical Works.The TPC 2005 (as amended) contracts will be for a maximum term of 15 years, commencing in phases between 1.10.2020 and November 2021. An overarching strategic alliance agreement between all parties will cover areas of joint responsibility including ICT and contact centre arrangements. Wealden DC is following a competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Providers can bid for 1 lot only. Following evaluation of SQs, Wealden anticipates shortlisting 3 bidders per lot to be invited to participate in the second stage of the process. Full details are in the procurement documents.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Wealden District Council

Council Office, Vicarage Lane

Hailsham

BN27 2AX

UK

Contact person: Fiona Lowe

Telephone: +44 7903788645

E-mail: fiona@echelonconsultancy.co.uk

NUTS: UKJ2

Internet address(es)

Main address: http://www.wealden.gov.uk/

Address of the buyer profile: http://www.wealden.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29465&B=ECHELON


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29465&B=ECHELON


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wealden District Council Asset Management Contracts

Reference number: Ech 907

II.1.2) Main CPV code

50000000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Wealden District Council is seeking expressions of interest from suitably skilled and experienced service providers for the delivery of a range of asset management works under 4 contracts:

Lot 1: Responsive Repairs, Void and Capital Works;

Lot 2: Electrical Works;

Lot 3: Domestic Heating Works;

Lot 4: Commercial Heating and Mechanical Works.

The TPC 2005 (as amended) contracts will be for a maximum term of 15 years, commencing in phases between 1.10.2020 and November 2021. An overarching strategic alliance agreement between all parties will cover areas of joint responsibility including ICT and contact centre arrangements. Wealden DC is following a competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Providers can bid for 1 lot only. Following evaluation of SQs, Wealden anticipates shortlisting 3 bidders per lot to be invited to participate in the second stage of the process. Full details are in the procurement documents.

II.1.5) Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for one lot only

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Responsive Repairs, Void and Capital Works

II.2.2) Additional CPV code(s)

45000000

45100000

45110000

45111000

45111200

45300000

45310000

45311000

45312000

45312100

45315000

45320000

45330000

45331000

45331100

45331110

45331200

45332000

45332200

45332400

45333000

45340000

45343000

45343100

45350000

45400000

45410000

45420000

45430000

45440000

45450000

45451000

45453000

45453100

45454000

50700000

50710000

50711000

50712000

50720000

50721000

51100000

51110000

51120000

II.2.3) Place of performance

NUTS code:

UKJ2

Main site or place of performance:

South Essex.

II.2.4) Description of the procurement

Delivery of responsive repairs, void and capital works across Wealden DC's property portfolio. Responsive repairs and voids will be delivered via a PPP/PPV model Capital works will be delivered via a blend of archetype, SOR and quotation based pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 67 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot No: 2

II.2.1) Title

Lot 2/ Electrical Works

II.2.2) Additional CPV code(s)

45000000

45100000

45110000

45111000

45111200

45300000

45310000

45311000

45312000

45312100

45315000

45320000

45330000

45331000

45331100

45331110

45331200

45332000

45332200

45332400

45333000

45340000

45343000

45343100

45350000

45400000

45410000

45420000

45430000

45440000

45450000

45451000

45453000

45453100

45454000

50700000

50710000

50711000

50712000

50720000

50721000

51100000

51110000

51120000

II.2.3) Place of performance

NUTS code:

UKJ2

Main site or place of performance:

East Sussex.

II.2.4) Description of the procurement

Delivery of electrical repairs, servicing and planned works across Wealden DC's property portfolio. Works will be delivered via a blend of annual rates, SOR and archetype pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot No: 3

II.2.1) Title

Lot 3: Domestic Heating Works

II.2.2) Additional CPV code(s)

45000000

45100000

45110000

45111000

45111200

45300000

45310000

45311000

45312000

45312100

45315000

45320000

45330000

45331000

45331100

45331110

45331200

45332000

45332200

45332400

45333000

45340000

45343000

45343100

45350000

45400000

45410000

45420000

45430000

45440000

45450000

45451000

45453000

45453100

45454000

50700000

50710000

50711000

50712000

50720000

50721000

51100000

51110000

51120000

II.2.3) Place of performance

NUTS code:

UKJ2

Main site or place of performance:

East Sussex.

II.2.4) Description of the procurement

Delivery of domestic heating servicing, repair and installation works across Wealden DC's property portfolio, under a 4* model.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 11 250 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot No: 4

II.2.1) Title

Lot 4: Commercial Heating and Electrical Works

II.2.2) Additional CPV code(s)

45000000

45100000

45110000

45111000

45111200

45300000

45310000

45311000

45312000

45312100

45315000

45320000

45330000

45331000

45331100

45331110

45331200

45332000

45332200

45332400

45333000

45340000

45343000

45343100

45350000

45400000

45410000

45420000

45430000

45440000

45450000

45451000

45453000

45453100

45454000

50700000

50710000

50711000

50712000

50720000

50721000

51100000

51110000

51120000

II.2.3) Place of performance

NUTS code:

UKJ2

Main site or place of performance:

East Sussex.

II.2.4) Description of the procurement

Delivery of commercial heating and mechanical servicing, repair and installation works across Wealden DC's property portfolio. Works will be delivered via a combination of annual cost, SOR and quotation based pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 2 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 3 750 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out in the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/08/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/09/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 24 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

The Strand

London

WC2A 2LL

UK

VI.4.2) Body responsible for mediation procedures

Cabinet Office

70 Whitehall

London

SW1A 2AS

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.5) Date of dispatch of this notice

31/07/2019

Current Notes