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Notice Summary

Title:
United Kingdom-Glenrothes: Void Property Clear and Clean Services
Document Ref:
398550-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Fife Council
Date Published:
23 August 2019
Deadline Date:
23 September 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

The purpose of the clear and clean contract is to bring Fife Council housing stock back to its original standard with regard to cleanliness and general maintenance after a Council tenant or homeless person moves on to alternative accommodation, to allow the property to be re-let. This includes general clearance of large items and rubbish, deep cleaning, and trauma cleaning. As well as clear and clean services, the requirement will also extend to a garden tidy, pest control, and sharps removal.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

UK

Contact person: alan wright

Telephone: +44 3451550000

E-mail: alan.wright@fife.gov.uk

NUTS: UK

Internet address(es)

Main address: http://www.fifedirect.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Void Property Clear and Clean Services

Reference number: 10626

II.1.2) Main CPV code

90911100

 

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of the clear and clean contract is to bring Fife Council housing stock back to its original standard with regard to cleanliness and general maintenance after a Council tenant or homeless person moves on to alternative accommodation, to allow the property to be re-let. This includes general clearance of large items and rubbish, deep cleaning, and trauma cleaning. As well as clear and clean services, the requirement will also extend to a garden tidy, pest control, and sharps removal.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90911100

II.2.3) Place of performance

NUTS code:

UKM72

Main site or place of performance:

Fife, SCOTLAND.

II.2.4) Description of the procurement

The requirements of this contract are broken down into:

— clearance,

— cleaning,

— gardening,

— specialist services,

— handyman services.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Up to 24 months extension.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

4B1.1 — Tenderers are required to provide their annual turnover for their last 2 financial set of accounts.

4B.4 — The current ratio will be applied. Tenderers are to provide their current assets and current liabilities in relation to their audited published accounts for the last 2 years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given.

4B.5.1b — Insurance — Employer’s (compulsory) liability: bidders are required to hold or commit to obtaining 10 000 000 GBP of employer’s (compulsory) liability insurance.

4B.5.2 — Insurance — all other types listed: bidders are required to hold or commit to obtaining, prior to the commencement of the contract, the levels of all other types of insurance cover indicated.

1) Type of insurance-public liability: minimum amount: 5 000 000 GBP.

Minimum level(s) of standards required:

4B1.1 — Tenderers will be required to have a minimum ‘general’ yearly turnover of 1 400 000 GBP for the last 2 years.

Tenderers shall be advised that where they do not currently meet the above requirements they shall require to confirm why and the Council may undertake additional financial checks checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the tenderer. Fife Council may require a parent company guarantee, a performance guarantee bond, a bank guarantee, and/or an advance payment bond.

4B.4 — Tenderers are expected to achieve a ratio of 1 or more. Where a tenderer does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the tenderer. Fife Council may require a parent company guarantee, a performance guarantee bond, a bank guarantee, and/or an advance payment bond.

4B.5.1b — Where a bidder does not confirm that they already have or can commit to obtaining, prior to the commencement of the contract, 10 000 000 GBP of employer’s (compulsory) liability insurance, the Council may exclude the bidder from the competition.

4B.5.2 — Where a bidder does not confirm that they already have or can commit to obtaining, prior to the commencement of the contract.

1) Type of insurance — public liability: minimum amount — 5 000 000 GBP.

Then the Council may exclude the bidder from the competition.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C1.2 Bidders are to provide 3 examples that demonstrate that they have the relevant experience to deliver the services required. Bidders are to provide full details of the contracts including: project description, price, dates, customer/client, etc. Examples provided must be similar to the requirement. Please provide 500 words for each example.

4C6 — The following educational and professional qualifications are held by the bidder.

Minimum level(s) of standards required:

4C1.2 — Pass/Fail.

4C6 —

1) Asbestos awareness training certification;

2) Working at height training certification;

3) Ladder training certification;

4) Sharps removal training;

5) COSHH training;

6) Appropriate SEPA Waste carrier licence (or equivalent) or details of third party’s waste carrier licence;

7) Site supervisors are to hold an appropriate site supervision certification.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 24/09/2019

Local time: 12:00

Place:

Bankhead, Glenrothes.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please see ESPD Part II for full details and disclosure.

ESPD 2D.1.1 Bidders to provide list of proposed subcontractors.

ESPD 4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or bidders must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for:

— quality assurance,

— health and safety,

— documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis.

ESPD 4D.2 1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or bidders must have a regularly reviewed documented policy regarding environmental management. This policy must include and describe the organisation’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). Documented arrangements for providing employees with training, information on environmental issues and procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling, etc.).

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=595043

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders will be asked to provide voluntary community benefits.

(SC Ref:595043)

VI.4) Procedures for review

VI.4.1) Review body

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

UK

Telephone: +44 3451550000

Internet address(es)

URL: http://www.fifedirect.org.uk

VI.5) Date of dispatch of this notice

20/08/2019

Current Notes