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Notice Summary

United Kingdom-Glenrothes: Health Check for Heat Recovery Units
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Fife Council
Date Published:
27 June 2019
Deadline Date:
29 July 2019
Document Source:
Alert Profile:

Notice Abstract

Health check for heat recovery and PIV units.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Fife Council

Fife House, North Street




Contact person: Dawn Watson

Telephone: +44 3451550000



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Health Check for Heat Recovery Units

Reference number: 11619

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Health check for heat recovery and PIV units.

II.1.5) Estimated total value

Value excluding VAT: 279 300.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

Health check of heat recovery and PIV units in Council Housing Stock.

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology statement / Weighting: 70

Quality criterion: Health and safety / Weighting: 25

Quality criterion: Community benefits / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2019

End: 31/03/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

4B.4 and 4B.4.1 Ratio.

4B.5.1a — 4B.5.3 Insurance.

Minimum level(s) of standards required:

We can exclude you from this procurement if, in our opinion, you cannot finance the agreement we intend to award such that there are unreasonable risks, which are more likely than not to occur with a result that is likely to have a significant adverse impact on:

— achieving Fife Council requirements,

— quality and sustainability of service,

— future health of your organisation,

— future health of subcontractors.

A liquidity ratio will be applied — Current assets will be divided by current liabilities. Tenderers are to provide their current assets and current liabilities in relation to their published accounts for the last 2 years. Tenderers are expected to achieve a ratio of 1 or more. Where a tenderer does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the tenderer. Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.

10 000 000 GBP employers liability.

5 000 000 GBP professional negligence.

2 500 000 GBP public liability.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Experience.

4C.6 4C.6.1 Professional Qualifications.

4C.7 Environmental Management.

4C.8.1 4C.8.2 Manpower.

4D.1 4D.1.2 Quality Assurance.

Minimum level(s) of standards required:

4C.1.2 Experience we will evaluate organisation’s experience and capability relative to what we intend to buy, in particular:

— supplying the same services,

— achieving the same or similar outcomes.

Suppliers will be required to provide 3 examples of works carried out in the past 3 years that demonstrate that they have the relevant experience to deliver the works as described in the scope. Scoring key provided below and applicable. A maximum word count of 500 words will apply to each example in this question.

The scoring key is contained within TN1

4C.6 4C.6.1 Professional Qualifications: you shall be excluded from this procurement if you don’t hold the following (please provide supporting documentation).

— CSCS Card,

— Asbestos Awareness,

— NECIEC or Select Registered,

— BPEC Trained (or equivalent).

4C.7 Environmental Management:

You shall be excluded from this procurement if you don’t hold a SEPA waste carriers licence (or equivalent).

4C.8.1 4C.8.2 We will evaluate your organisation’s annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this Framework Agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award.

4D.1 4D.1.2 Quality assurance organisations must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for:

— quality assurance,

— health and safety.

Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/07/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 30/07/2019

Local time: 09:00



Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The tenderer shall provide details of the Community Benefits that they can provide under this contract, including but not limited to the following:

— support for training and employment programmes, and/or

— support for community projects and charities.

(SC Ref:588746)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Fife Council

Fife House, North Street




Telephone: +44 3451550000

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes