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Notice Summary

United Kingdom-Bracknell: E-Consent for School Immunisation Service
Document Ref:
Document Type:
Contract Notice - Restricted Procedure
Published By:
Berkshire Healthcare NHS Foundation Trust
Date Published:
23 September 2019
Deadline Date:
21 October 2019
Document Source:
Alert Profile:

Notice Abstract

E-Consent for school immunisation service.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Berkshire Healthcare NHS Foundation Trust

Fitzwilliam House, Skimped Hill Lane


RG12 1BQ


Telephone: +44 1344415765



Internet address(es)

Main address:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

E-Consent for School Immunisation Service

Reference number: BHFT 0295

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

E-Consent for school immunisation service.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

Berkshire Healthcare NHS Foundation Trust wishes to purchase an e-Consent Management Solution for its school aged immunisations programme.

The service currently delivers the following immunisation programmes in over 350 schools across Berkshire:

— National Flu Programme: this is offered every autumn to all children from reception up to year 6 in primary school, and from reception upwards in all of our Specialist SEN Schools,

— Human Papilloma Virus (HPV): this is a 2 dose programme (given 6 to 24 months apart) dose 1 is offered to all boys and girls in year 8 of school,

— Diphtheria, Tetanus and Polio booster (Td/IPV) and Meningitis ACWY booster injections: 2 vaccinations offered to all pupils in year 9, usually delivered in the spring term,

— MMR targeted catch up programme: for children and young people who are known to have an incomplete MMR history, as commissioned by NHS England (currently this is targeting year 2 and year).

The current process is almost entirely paper based and the increase in activity is making this difficult to manage without additional resource or new ways of working. A project looking to redesign the current service was conducted during 2018 and one of the main recommendations was digitisation of the current process to make this more effective, more efficient, provide better real-time information about performance and support different ways of working.

Berkshire Healthcare therefore wishes to procure a software application to digitise the whole of the redesigned process for the delivery of immunisations to children in schools ideally from the 1.4.2019.

It is expected that digitisation will automate many of the current processes freeing up both administrative and clinical time that can be better utilised providing a higher quality and more effective immunisation service to local parents, children and schools.

The application will be required to gather consent from parents online, filter submitted consents that require review by a human, produce electronic clinic lists, collect data on the day re immunisations and upload this data into the clinical system: open RiO and be compatible with a laptop and tablet device.

The initial contract will be for 3 years with 2 x 12 month options to extend.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

As stated in standard selection questionnaire.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Two options for 12 month extensions.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

To download a SSQ register your company on the eSourcing portal (this is only required once): browse to the ESourcing Portal: and

— click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘save’,

— when complete, you will shortly receive an email with your unique password (please keep secure).

Login to the portal with the username/password:

— click the ‘PQQ/ITTs open to all suppliers’ link (these are standard selection questionnaires or tenders open to any registered suppliers),

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ into your My PQQ/My ITTs page (this is a secure area reserved for your projects only),

— you can now access any of the attachments by clicking the ‘Settings and Buyer Attachment’ in the ‘Actions’ box.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

See III.1.1) above.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

See III.1.1) above.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/10/2019

Local time: 10:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/11/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted


Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Berkshire Healthcare NHS Foundation Trust

Fitzwilliam House, Skimped Hill Lane


RG12 1BQ


VI.5) Date of dispatch of this notice


Current Notes