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Notice Summary

Title:
UK-Haddington, East Lothian: Support Services for Young People at Risk of Substance Misuse
Document Ref:
TED32SAUG362379
Document Type:
Contract Notice - Open Procedure
Published By:
East Lothian Council
Date Published:
06 August 2019
Deadline Date:
04 September 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

East Lothian Council requires a provider for a Pilot Support Service which will be provided to young people aged 12-19 years, attending East Lothian Council High Schools, with an emphasis on those aged 12-16 years old who are using or at risk of using drugs and alcohol.The service will provide tier 1 and 2 support services, with a clear emphasis on tier 2 interventions targeted at those young people for whom substance use is becoming or is already harmful to themselves and others.The aims of the service are:- To ensure that young people, parents, carers and professionals are provided with accurate, reliable and credible advice on substance use.- To work with partners to identify young people whose substance use and resulting behaviour is causing concern.- To reduce risk factors in the young person’s behaviour and increase protective factors which promote resilience.- To prevent a young person’s substance use becoming problematic.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

Contact person: Eleanor Hayman

Telephone: +44 1620827827

E-mail: procurement@eastlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: http://www.eastlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Support Services for Young People at Risk of Substance Misuse

Reference number: ELC-19-2078

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

East Lothian Council requires a provider for a Pilot Support Service which will be provided to young people aged 12-19 years, attending East Lothian Council High Schools, with an emphasis on those aged 12-16 years old who are using or at risk of using drugs and alcohol.

The service will provide tier 1 and 2 support services, with a clear emphasis on tier 2 interventions targeted at those young people for whom substance use is becoming or is already harmful to themselves and others.

The aims of the service are:

- To ensure that young people, parents, carers and professionals are provided with accurate, reliable and credible advice on substance use.

- To work with partners to identify young people whose substance use and resulting behaviour is causing concern.

- To reduce risk factors in the young person’s behaviour and increase protective factors which promote resilience.

- To prevent a young person’s substance use becoming problematic.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM73

Main site or place of performance:

East Lothian

II.2.4) Description of the procurement

It is anticipated that the pilot service will be for an initial duration of 2 years with the option to extend for 2 further periods of 1 year each, subject to satisfactory review of the initial pilot period and availability of funding.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method Statements / Weighting: 80

Price / Weighting:  20

II.2.6) Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This will be dependent on future funding and satisfactory performance of the contract during the pilot stage

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this Contract that bidders should be able to provide one of the following:

a. A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.

or

b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c) below.

or

c. If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart (available in the attachments section on PCS-Tenders). The financial information provided will require to meet the following criteria.

i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.

ii) The accounts should not show a loss in 2 consecutive years.

iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year.

Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii). East Lothian Council may request a parent company guarantee where this is appropriate.

Minimum level(s) of standards required:

Tenderers must hold or commit to obtain, prior to the commencement of the Contract the following insurance

- Employer’s (Compulsory) Liability Insurance GBP 10m each and every claim (unless exempt)

- Public Liability Insurance GBP 5m each and every claim

- Professional Indemnity GBP 2m each and every claim

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the relevant section of the Site Notice.

Minimum level(s) of standards required:

A minimum of 2 examples of similar contracts from within the last 3 years.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

All personnel used to deliver the services for this contract will be PVG registered

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 04/09/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

Health and Safety

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR,

4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

The Service Provider will require to enter into an Information Sharing Agreement with East Lothian Council.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31276. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will liaise with East Lothian Works with regard to delivering community benefits in relation to this contract.

(SC Ref:593003)

VI.4) Procedures for review

VI.4.1) Review body

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

Telephone: +44 1620827827

Internet address(es)

URL: http://www.eastlothian.gov.uk

VI.5) Date of dispatch of this notice

06/08/2019

Current Notes