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Notice Summary

Title:
UK-Glasgow: A7 Border to Hollows Junction
Document Ref:
TED32SJUN358759
Document Type:
Contract Notice - Restricted Procedure
Published By:
Transport Scotland South East
Date Published:
28 June 2019
Deadline Date:
19 July 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Transport Scotland wishes to appoint a suitability experienced contractor to undertake the carriageway rehabilitation and associated civils works on the A7 Trunk Road (the ‘Works’).

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Transport Scotland South East

Buchanan House, 58 Port Dundas Road

Glasgow

G4 0DX

UK

Contact person: Anthony Black

Telephone: +44 1412727100

E-mail: Anthony.Black@transport.gov.uk

Fax: +44 1412727272

NUTS: UKM82

Internet address(es)

Main address: http://www.transportscotland.gsi.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13185

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Other: Transport

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

A7 Border to Hollows Junction

Reference number: TS/ROADS/WKS/2019/02 (19/SE/0103/038)

II.1.2) Main CPV code

45233223

 

II.1.3) Type of contract

Works

II.1.4) Short description

Transport Scotland wishes to appoint a suitability experienced contractor to undertake the carriageway rehabilitation and associated civils works on the A7 Trunk Road (the ‘Works’).

II.1.5) Estimated total value

Value excluding VAT: 2 100 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45233000

45233100

45233120

45233124

45233130

45233140

45233210

45233220

45233221

45233222

45233225

45233251

45233280

45233290

45233300

45233310

II.2.3) Place of performance

NUTS code:

UKM91

II.2.4) Description of the procurement

Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers. Transport Scotland has identified the requirement to appoint a Principal Contractor to undertake a scheme of carriageway structural maintenance on the A7 Trunk Road. The contract is envisaged to be awarded and start on site in Autumn and run for approximately 4 weeks.

The Contractor will be procured through a competitive tender procedure in accordance with the restricted procedure as stated in the Public Contracts (Scotland) Regulations 2015.

To be considered for this contract economic operators are required to complete the European Single Procurement Document ESPD in accordance with this Contract Notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the (ESPD).

The location of the site is on the A7 Trunk road bypassing Canonbie village close to the Scottish border. The scheme will commence at the Scottish Border sign for a run for an overall scheme length of 5.7km. Average annual daily traffic I 4283 with 13% HGV’s.

Results from site investigation confirm carriageway cracking due to thermal stress in the HBM layer.

The scope of the Contract will involve a structural inlay to the existing A7 carriageway. The existing concrete base is to be cracked & seated as part of the improvement works. Associated drainage works, barrier replacement and carriageway markings are also included.

The scope of the design, construction and completion of the Works for the Contract may include the following provisional scope (the final scope will be included in the tender documents):

(a) Site clearance of the works area within the existing highway boundaries including removal of existing traffic signs requiring disposal and general site clearance;

(b) Milling of the existing pavement surface to approximately 105mm;

(c) Localised areas of full depth treatment to remove defective concrete base if required;

(d) existing concrete base to be cracked and seated with associated FWD testing;

(e) Laying of EME2 base/binder and TS2010 Site Class 1/2/3 with associate quality testing;

(f) replacement of ironwork;

(g) upgrade existing drainage;

(h) provision of new kerbs;

(i) installation of new terminal sections of existing vehicle restraint system;

(j) installation of new traffic signs on passively safe posts;

(k) road markings and Road Studs;

(l) environmental and landscaping measures;

(m) traffic management;

(n) provision of Health & Safety File and As Built Records

(o) all other works generally associated with a trunk road scheme.

The Contractor shall subject to the provisions of the Contract, construct, complete and maintain the Works and provide all labour, material, Constructional Plant, Temporary Works transport to and from and in or about the site and everything whether of a temporary or permanent nature.

Further details pertaining to the requirement of this procurement are contained within the Supplementary Information Document, which can be accessed via the Public Contracts Scotland portal http://www.publiccontractsscotland.gov.uk

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (http://www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Cost criterion: Cost / Weighting: 70

II.2.6) Estimated value

Value excluding VAT: 2 100 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 1

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

It is intended that 5 economic operators be taken forward to tender stage. These economic operators shall be who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(iii) (a) Minimum Standards of Eligibility - provided evidence of working on specified types of projects over a specified value; and

(b) Technical or Professional Ability - provided evidence demonstrating an acceptable level of technical or professional ability.

(iv) has in place quality, environmental and health and safety management systems

(v) satisfied minimum standards of economic and financial standing;

(vi) experience in acting as the ‘Principal Contractor’ under the Construction (Design and Management) Regulations 2015

(vii) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (b), (c), (d), (e) and (f) (refer to Section III.1.3) .

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv), (v) or (vi) above, then that economic operator shall be excluded from the ranking of scores described in (vii) as above.

Economic operators shall be required to self-certify their adherence to the above selection criteria via the ESPD (Question Ref. 5.1). Suppliers shall be required to submit appropriate means of proof at a later stage as stated in Regulation 60 of the Public Contracts (Scotland) Regulations 2015.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The statement for sub-threshold (Site) notices:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Professional or Trade Registers

Economic operators must be enrolled in the relevant professional or trade registers kept in the Member state of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015) (i.e. registered under Companies House). Economic operators should provide details under Question Ref. 4A.1.

Furthermore, economic operators site staff must be accredited under the Construction Skills Construction Safety Scheme (CSCS) or equivalent. Economic operators should provide details under Question Ref. 4C.6 and 4C.12, in accordance with the requirements of this Contract Notice.

Standards and Specification

Subject to other provisions of the Contract, the standards with which the Contractor shall comply with include:

- Design Manual for Roads and Bridges (DMRB)

- Manual of Contract Documents for Highway Works (MCHW)

- Interim Advice Notes (IANs)

- Transport Scotland Interim Amendments (TSIA)

It is intended that for this contract, the successful economic operator shall be appointed to fulfil the duties of the Principal Contractor under the CDM Regulations 2015. Information demonstrating they have the requisite experience to perform the role of Principal Contractor under the CDM Regulations 2015 and prepared to accept such appointment under the contract, should be provided for under Question Ref. 4C.6 in accordance with this Contract Notice.

It is a requirement of the contract that the staff employed under economic operator shall possess the necessary human resources and be qualified appropriately to perform the requirement. Details should be provided for under ESPD, Question Ref. 4C6.1 in response to Statement (j) below.

Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information provided within the European Single Procurement Document (“ESPD”).

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Economic Operators shall be required to satisfy minimum standards of economic and financial standing. To determine these standards, Economic Operators shall:

(a) in response to ESPD, Question Ref. 4B.1.1 provide the specified annual turnover for the last two years of trading, or for the period which is available if trading for less than two years;

(b) in response to ESPD, Question Ref. 4B.4 provide the name, value and/or range of NINE financial criteria for the last two years of trading, or for the period which is available if trading for less than two years; and

(c) in response to ESPD, Question Ref. 4B.5 confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance.

In addition to the information requested under (a) and (b), economic operators are required to provide a link / copies of the associated annual accounts as filed at Companies House (or equivalent if not a UK registered company) for the last two years of trading, or for the period which is available if less than two years.

This information has been requested to enable Transport Scotland to perform their own assessment and confirm the financial ratios submitted. Ultimately, ensuring the correct score is allocated, and to ensure no misinterpretation. Where there exist differences in ratios, between those provided and those calculated by Transport Scotland, clarification will be sought.

Minimum level(s) of standards required:

Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:

Evaluation Criteria Ratios (Question Ref. 4B.4)

The financial information received under ESPD, Question Ref. 4B.4 shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria, namely:

1. Acid Test Ratio

2. Cash Interest Cover Ratio

3. Return on Capital Employed

4. Operating Profit Ratio

5. Net Worth

6. Gearing

7. Annual Contract Value to Turnover

8. Filed Accounts

9. Audit Report

The individual scores shall be weighted , with the most recent (“Year 1”) financial statements weighted at 67% and the previous (“Year 2”) statements being weighted at 33%, to form an aggregated score for each of the nine criteria over the two years.

The maximum cumulative score resulting from the summation of the nine economic and financial standing aggregated scores shall be 50 marks. A submission shall be marked as a FAIL and will not be considered further if the score achieved by a Single Economic Operator or a Group of Economic Operators is less than 50 percent of the available marks. The scoring mechanism can be downloaded via the Public Contracts Scotland portal http://www.publiccontractsscotland.gov.uk. (Also see appended document (1) for scoring mechanism)

Where the submission has been submitted by a Group of Economic Operators, the information submitted by each Group Member will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each Group Member and a score determined for such Group of Economic Operators on that basis.

Insurance (Question Ref. 4B.5)

In response to Question Ref. 4B.5 Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance:

Employer’s Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

In responding to Question Ref. 4B.5.1 and 4B.5.2 of the ESPD, where the bidder ticks the box “No, and I cannot commit to obtain it” they shall be marked as FAIL.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Under ESPD, Question Ref. 4C.1 economic operators shall be required to insert suitable responses to Statements (a) to (e) set out below, demonstrating that they have the required minimum standards of eligibility and technical and professional ability. Answers to these statements shall be answered by Single Economic Operators and by Groups of Economic Operators (Group Members should not respond individually).

Responses to Statements (a) shall be assessed on the basis of PASS or FAIL. Economic Operators who fail to satisfy these minimum standards (either they answer ‘No’ or fail to provide an acceptable answer) shall be excluded from the procurement competition.

The responses to Statements (b), (c), (d) and (e) shall be assessed on the basis of a score with a minimum threshold, using the following scoring mechanism:

- Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion (0 – 2 Unacceptable);

- Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability (3 - 4 Weak);

- Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature (5 - 6 Acceptable);

- Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (7 – 8 Good);

- Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (9 -10 Excellent).

A response shall be marked as a FAIL and will not be considered further if the score achieved for any statement is less than or equal to 2. Where a response is greater than 2 it shall be weighted in order to calculate a score out of 100 for the 4 statements.

Under ESPD, Question Ref. 4C.7 economic operators shall be required to insert suitable responses to Statements (g), (h), and (i) demonstrating that they have in place an appropriate quality, environmental and health and safety management systems. Economic Operators should specify their recognised accredited system or own non-accredited system, which will ultimately shall be adopted if awarded the contract. Subsequently, under ESPD, Question Ref. 4D.1 economic operators are required to confirm their compliance and be able to provide the appropriate certification.

The responses to Statements (g), (h) and (i) shall be assessed on the basis of PASS or FAIL. Single Economic Operators or Group of Economic Operators who have no management system in use will not be considered for this contract.

The response to Statement (j) shall be assessed on the basis of PASS or FAIL. Economic Operators who fail to provide suitable experience or satisfy these minimum standards shall be excluded from the procurement competition.

Under ESPD, Question Ref. 4A.1 and/or 4C.12 economic operators shall be required to insert suitable responses to Statement (k) demonstrating that they are registered/accredited under the relevant professional or trade body.

The response to Statement (k) shall be assessed on the basis of PASS or FAIL. Economic Operators who are not registered or certified in accordance with the specified requirements contained in Statement (k) shall be excluded from the procurement competition.

Minimum level(s) of standards required:

Statement (a) - Within the last 5 years, have you been involved in at least one road infrastructure project for a client with a construction cost of at least 1,500,000 GBP sterling in 2019 prices exclusive of VAT?

Statement (b) – Management and Supervision (Weighting - 30%) - Provide details of experience of providing the management and supervision of construction and maintenance activities for road infrastructure. Provide details for the reference projects of experience of trunk road construction in a rural environment for a works contract.

Statement (c) Traffic Management Systems- (Weighting - 30%) Provide details of experience on the reference projects of the development, installation, commissioning and operation of traffic management solutions within a trunk road network in a rural environment

Statement (d) - Working with key stakeholders (Weighting - 20%) – Provide details of approach on working with, managing and interfacing with, key stakeholders during the services to ensure that the rights, interests and requirements of all parties are protected and delivered. The response to be provided should provide: evidence of the approaches to consultation with key stakeholders; evidence of the development of mutual value; and benefits achieved as a result of consultation.

Statement (e) - Environment (Weighting - 20%) – Provide details of approach on minimising and mitigating the impact on the environment, local community. The response to be provided should provide: details of specific mitigation measures adopted; and how the effectiveness of these measures was assessed.

Note: The responses to Statements (b) to (e) inclusive shall have been substantially carried out in the last 5 years.

Statement (g) - Quality Management System. This may be European Foundation Quality Model (EFQM) or equivalent; BS EN ISO 9001:2000 (Quality Management Systems); Other accredited management system; or Own non-accredited management system.

Statement (h) - Environmental Management System. This may BS EN ISO 14001:2004 (Environmental Management Systems) ; Other accredited management system; or Own non-accredited management system.

Statement (i) - Health and Safety Management System. This may BS EN ISO 18001:2007 (Occupational Health and Safety Management Systems) and associated standards ; Other accredited management system; or Own non-accredited management system.

Statement (j) - It is a requirement of the contract that the staff employed under the Contract shall have the appropriate levels of experience, education and professional qualifications. Technical Staff – Appropriately qualified to contribute to the provision of services.

Statement (k) – It is a requirement of the contract that the all site staff to be accredited under the Construction Skills Construction Safety Scheme (CSCS) or equivalent.

Subject to the other provisions of the Contract, the standards and specifications with which the Contractor shall comply will include:

- UK Department for Transport Standards for Highways, specifically:

- Design Manual for Roads and Bridges (DMRB)

- Manual of Contract Documents for Highway Works (MCHW)

- Transport Scotland Interim Amendments (TSIA)

- Traffic Signs Regulations and General Directions 2016

Furthermore, it is the intention that, if awarded the contract, the Contractor shall be required to perform the duties Principal Contractor under the Construction (Design and Management) Regulations 2015.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

It is the Employer’s policy to measure the performance of each Contractor on a regular basis.

In the event that the Contractors performance falls below a satisfactory level, the Contractor will be invited to determine a means of rectifying the situation. Repeated or continual service failures may result in suspension or termination of the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/07/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/08/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Transport Scotland will conduct the proposed procurement process for the Contract on behalf of the Scottish Ministers. In the event of the conclusion of the contract it is the intention that the Contract will be entered into between the Scottish Ministers and the most economically advantageous tenderers.

The Contract terms and conditions will be based on ICE Conditions of Contract 5th Edition with bespoke amendments.

These amendments may arise from three basic considerations:

- amendments to reflect the Scottish Ministers' particular requirements and risk allocation for this agreement;

- amendments to reflect Scots law; and

- presentational changes to make the Contract more user friendly (for example, the introduction of an alphabetical schedule of definitions together with additional definitions).

Each selected economic operator shall be invited to submit a Tender on the same contract terms.

Each economic operator shall submit four paper copies (one marked "ORIGINAL" and three marked COPY 1, 2, or 3 as relevant) together with one data USB memory stick of the completed ESPD, in a sealed package to arrive by no later than 12 noon BST/GMT on 19 July 2019 to the following addressee and address:

Procurement Support Manager

Transport Scotland

Buchanan House

58 Port Dundas Road

Glasgow

G4 0HF

United Kingdom

The Scottish Ministers shall not evaluate any submission received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator.

Economic operators which alter their composition after making a submission will be the subject of re-evaluation.

Any request by Economic Operators for clarification of any part of the documentation shall be made through the Public Contracts Scotland website. The deadline to submit questions relating to the submission via the Public Contracts Scotland portal is 1200hrs BST/GMT on 15th July 2019.

Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to Economic Operators as a result of any delay or failure in answering any request for clarification or any decision not to answer a request for clarification (either in full or in part). Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle Economic Operators to qualify their submission.

The Scottish Ministers reserve the right not to conclude any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.

Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition.

Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=586186.

(SC Ref:586186)

VI.4) Procedures for review

VI.4.1) Review body

Transport Scotland South East

Buchanan House, 58 Port Dundas Road

Glasgow

G4 0DX

UK

Telephone: +44 1412727100

Fax: +44 1412727272

Internet address(es)

URL: http://www.transportscotland.gsi.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

28/06/2019

Current Notes