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Notice Summary

Title:
UK-Edinburgh: Annual Independent Outdoor play and Fitness Playgrounds including their perimeters
Document Ref:
TED32SAUG363310
Document Type:
Contract Notice - Open Procedure
Published By:
The City of Edinburgh Council
Date Published:
15 August 2019
Deadline Date:
28 August 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

To carry out annual inspection of outdoor playgrounds in accordance with BS EN 1176 and British and EU standards to an agreed schedule of visits to cover all scheduled sites. Inspection will be carried out by competent persons who have suitable training, experience and qualifications, in strict accordance, at least, with the manufacturer’s instructions. Inspection will be carried out by competent persons who have suitable training, experience and qualifications such as through The Royal Society for the Prevention of Accidents (ROSPA) or Register of Play Inspectors International (RPII) or equivalent, in strict accordance with Law and Guidance and manufacturer’s instructions.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Contact person: Douglas Niven

Telephone: +44 1315296241

E-mail: douglas.niven@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Annual Independent Outdoor play and Fitness Playgrounds including their perimeters

Reference number: CT2129

II.1.2) Main CPV code

43325000

 

II.1.3) Type of contract

Services

II.1.4) Short description

To carry out annual inspection of outdoor playgrounds in accordance with BS EN 1176 and British and EU standards to an agreed schedule of visits to cover all scheduled sites. Inspection will be carried out by competent persons who have suitable training, experience and qualifications, in strict accordance, at least, with the manufacturer’s instructions. Inspection will be carried out by competent persons who have suitable training, experience and qualifications such as through The Royal Society for the Prevention of Accidents (ROSPA) or Register of Play Inspectors International (RPII) or equivalent, in strict accordance with Law and Guidance and manufacturer’s instructions.

II.1.5) Estimated total value

Value excluding VAT: 90 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

37535200

50870000

43325000

II.2.3) Place of performance

NUTS code:

UKM75

Main site or place of performance:

City of Edinburgh

II.2.4) Description of the procurement

To carry out annual inspection of outdoor playgrounds in accordance with BS EN 1176 and British and EU standards to an agreed schedule of visits to cover all scheduled sites. Inspection will be carried out by competent persons who have suitable training, experience and qualifications, in strict accordance, at least, with the manufacturer’s instructions. Inspection will be carried out by competent persons who have suitable training, experience and qualifications such as through The Royal Society for the Prevention of Accidents (ROSPA) or Register of Play Inspectors International (RPII) or equivalent, in strict accordance with Law and Guidance and manufacturer’s instructions.

The contract is expected to be for annual inspections but might also cover a range of additional inspections which may include, but are not limited to, pre-installation inspection, post-installation inspection, play value inspection, accident inspection, inclusive play inspection or requests for additional reports and risk assessment, for example, asset management, condition or accident reports.

The inspector will be required to report on items of height such as swing bushes, cableways, trim lines etc.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 90 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/09/2019

End: 28/02/2022

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence on 23 September 2019 for a period of one year with the option to extend for up to two further 12 months, undertaken at the sole discretion of the Council.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=594591.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As detailed in the Council’s Sustainable Procurement Policy, the Council is committed to maximising social, economic and environmental benefits through the delivery of Council contracts (known as ‘Community Benefits’). Community benefits include targeted recruitment and training; sourcing from Small and Medium Enterprises (SMEs), Social Enterprises and Third Sector Organisations; contributions to education within communities; community consultation, engagement and strengthening of community relations; environmental improvement; volunteering; providing community resources; mentoring and sponsorship of community organisations. Please see Appendix 2 of the Tender Submission.

c. The Council will work in partnership with the successful Contractor on supporting the Edinburgh Guarantee’s vision of increasing the number and range of employment opportunities or other support available for the city’s young people

(SC Ref:594591)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=594591

VI.4) Procedures for review

VI.4.1) Review body

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693922

Internet address(es)

URL: http://www.edinburgh.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.5) Date of dispatch of this notice

15/08/2019

Current Notes