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Notice Summary

Title:
Ireland-Belfield: Framework Agreement for Mechanical and Electrical Services
Document Ref:
354778-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
University College Dublin (UCD)
Date Published:
29 July 2019
Deadline Date:
23 August 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

UCD wishes to set up single operator framework agreement for the following lots:Lot 1: mechanical maintenance and operational services – single operator framework;Lot 2: electrical maintenance and operational services – single operator framework.UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

University College Dublin (UCD)

IE6517386K

Procurement and Contracts Office, Roebuck Offices

Belfield

IE

Contact person: Turlough Kieran

Telephone: +353 7167618

E-mail: turlough.kieran1@ucd.ie

NUTS: IE

Internet address(es)

Main address: http://www.ucd.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151115&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151115&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for Mechanical and Electrical Services

Reference number: UCDOPP1027

II.1.2) Main CPV code

50700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

UCD wishes to set up single operator framework agreement for the following lots:

Lot 1: mechanical maintenance and operational services – single operator framework;

Lot 2: electrical maintenance and operational services – single operator framework.

UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Framework Agreement for Mechanical Maintenance and Operational Services

II.2.2) Additional CPV code(s)

31000000

31110000

31120000

31122000

31127000

44000000

50000000

71000000

II.2.3) Place of performance

NUTS code:

IE

Main site or place of performance:

Dublin.

II.2.4) Description of the procurement

Pre-qualification questionnaire for Lot 1 — mechanical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— HVAC and water services plant operation and maintenance,

— gas-fired (ranging from 30kW to 6mW) and wood pellet boiler (900kW) operation and maintenance,

— provision of all consumables, such as AHU filters, belts and boiler probes etc. and replacement plant items, such as pumps, air receivers and burners, etc.

— coordination of works on campus,

— planned preventive maintenance,

— reactive maintenance,

— emergency call-outs and emergency maintenance,

— rectification of defects and carrying out of repairs,

— weekly and monthly reporting to UCD technical services,

— site permit and induction system for specialist contractors,

— provide attendance during competent person examinations (statutory inspections) including the preparation of systems for such inspection,

— provide attendance to identify the services within the buildings for new projects and also at handover/validation stage of new buildings and project works on campus,

— condition surveys and the preparation of a forward maintenance plan and its annual update,

— production of a complete asset register list detailing all plant items, make, model, sizes, duties, location and area’s served,

— statutory examinations and competent person duties,

— identification of the maintenance needs, planning, controlling and managing the maintenance regime in compliance with best industry practice and statutory requirements. This includes the provision of all necessary technical, management and professional expertise, functions (such as competent persons, authorised persons and responsible persons for the management of risk of legionnaires’ disease, water hygiene management) and procedures to form a complete operation and maintenance regime,

— comprehensive annual report detailing works done, fully completed certificates and test sheets at the end of each year’s contract,

— PPM and reactive maintenance of specialised equipment including,

— laboratory fume-cupboards,

— laboratory and boiler house gas alarm systems,

— laboratory ventilation system heat recovery extract filters,

— water treatment and filtration systems,

— lake water circulation systems and ornamental fountains.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 4 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Refer to attached document.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please refer to attached document.

Lot No: 2

II.2.1) Title

Framework Agreement for Electrical Maintenance and Operational Services

II.2.2) Additional CPV code(s)

31000000

31110000

31120000

31122000

31127000

44000000

50000000

71000000

II.2.3) Place of performance

NUTS code:

IE

Main site or place of performance:

Dublin.

II.2.4) Description of the procurement

Pre-qualification questionnaire for Lot 2 — electrical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— coordination of works on campus,

— provision of spare parts and consumables,

— all Low Voltage (LV) planned preventive maintenance,

— (estate services) ELV (Extra Low Voltage) copper cable and related fibre optic campus infrastructure maintenance, adds, moves and changes. The maintenance and support services related CAT5&6 cable infrastructure and related ITC fibre optic cabling infrastructure is not included in this tender competition,

— reactive maintenance,

— emergency call outs and emergency maintenance,

— rectification of defects and carrying out of repairs,

— monthly reporting to the UCD estate services,

— site permit and induction system for specialist contractors,

— provide attendance during competent person examinations (statutory inspections) including the preparation of systems for such inspection,

— provide attendance to identify the services within the buildings for new projects and also at handover/validation stage of new buildings and project works,

— condition surveys and the preparation of a forward maintenance plan and its annual update,

— production of a complete asset register list detailing all relevant plant items, make, model, sizes, duties, location and areas served,

— statutory examinations and competent person duties,

— identification of the maintenance needs, planning, controlling and managing the maintenance regime in compliance with best industry practice and statutory requirements. This includes the provision of all necessary technical, management and professional expertise, functions and procedures to form a complete operation and maintenance regime,

— comprehensive annual report detailing works done, fully completed certificates and test sheets at the end of each year’s contract,

— low and extra low voltage related maintenance including:

—— interface with BMS controls,

—— interface and resetting Environmentally Opening Vents (EOV’s).

— PPM and reactive maintenance of specialised electrical equipment including:

— emergency lighting,

— harmonic filter systems,

— PFC systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Please refer to attached document.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please refer to attached document.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to attached document.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to attached document.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/08/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/09/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/02/2020

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Please refer to attached document

VI.4) Procedures for review

VI.4.1) Review body

Courts Service

Dublin

D1

IE

VI.5) Date of dispatch of this notice

24/07/2019

Current Notes