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Notice Summary

Title:
Ireland-Trim: Provision of a digital workplace software solution
Document Ref:
512385-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Office of Public Works (OPW)
Date Published:
28 October 2020
Deadline Date:
26 November 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Office of Public Works (OPW) seeks tenders for the provision of a Digital Workplace software platform to improve communication, collaboration and staff engagement across the organisation. The OPW requires a Digital Workplace software platform to improve its internal and external communications, engage with mass employee audiences, targeted groups, and public stakeholders quickly, efficiently, securely and dynamically.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Office of Public Works (OPW)

N/A

Jonathan Swift Street, Co. Meath

Trim

C15 NX36

IE

Contact person: Lorraine Gantley

Telephone: +353 469426655

E-mail: lorraine.gantley@opw.ie

NUTS: IE0

Internet address(es)

Main address: https://www.gov.ie/en/organisation/office-of-public-works/

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1126

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176830&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176830&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Other: Government office of public works

I.5) Main activity

Other: Management of properties owned and leased by the State (Irish Government) and heritage sites

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a digital workplace software solution

Reference number: OPWDigitalSoftwareSolution

II.1.2) Main CPV code

48219300

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Office of Public Works (OPW) seeks tenders for the provision of a Digital Workplace software platform to improve communication, collaboration and staff engagement across the organisation. The OPW requires a Digital Workplace software platform to improve its internal and external communications, engage with mass employee audiences, targeted groups, and public stakeholders quickly, efficiently, securely and dynamically.

II.1.5) Estimated total value

Value excluding VAT: 180 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48219000

II.2.3) Place of performance

NUTS code:

IE0

IE

Main site or place of performance:

The Office of Public Works, IRELAND.

II.2.4) Description of the procurement

The Office of Public Works (OPW) seeks te nders for the provision of a Digital Workplace software platform to improve communication, collaboration and staff engagement across the organisation. The OPW is committed to improving the organisation through the use of modern and innovative digital collaboration tools with particular focus on employee engagement. The OPW requires a Digital Workplace software platform to improve its internal and external communications, engage with mass employee audiences, targeted groups, and public stakeholders quickly, efficiently, securely and dynamically.

For the purpose of this tender, it may be assumed that the user base will start off at 1 500 No users but could potentially rise to c. 2 400 No users in time. Any contract arising from this competition will be for a period of 3 years with the option to extend as set out in section 1.5 of the RFT document.

Tenderers may quote for both cloud and on premise offerings.

For the purpose of this tender competition, tenderers shall provide costings on the basis of 1 500 No users but shall indicate if any discounts apply for increased numbers. Pricing will remain fixed for the duration of the 3-year contract period and any subsequent agreed extensions awarded under the contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 180 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contracting authority reserves the right to extend the term for a period or periods of up to 18 months with a maximum of 2 such extension s or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/11/2020

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 26/11/2020

Local time: 17:00

Place:

The tenders box will be opened by two managers from the ICT Division of the Head Office of the Office of Public Works. Tenders will be evaluated by them either at their home while working remotely due to Covid-19 restrictions or at their office in the Office of Public Works.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Central Office of the High Court of Ireland

Ground flor (East Wing) Four Courts Inns Quay

Dublin 7

IE

VI.4.2) Body responsible for mediation procedures

The High Court of Ireland

Ground flor (East Wing) Four Courts Inns Quay

Dublin 7

IE

VI.5) Date of dispatch of this notice

23/10/2020

Current Notes